Hoptel Services for the Buffalo VAMC

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a hotel contractor to provide Hoptel Services for the Buffalo VA Medical Center. The solicitation calls for approximately 8 furnished hotel rooms daily, primarily Sunday through Thursday, located within 6 driving miles of the medical center. Key contract requirements include fully furnished, smoke-free rooms of at least 200 square feet, with ground floor or elevator access and wheelchair accessibility. The rooms must be in a property listed in FEMA's List of Approved Hotels and Motels for Federal Travelers. Contractors must provide daily room service, continental breakfast, on-call shuttle transportation, and treat VA-referred occupants with respect. Evaluation will be conducted using Instructions 52.212-1 and Evaluation 52.212-2, with quotes due by 10:00 EDT on May 12, 2025.

The contract is set aside exclusively for small businesses, with specific preference for service-disabled veteran-owned, veteran-owned, women-owned, and economically disadvantaged women-owned small business concerns. It is a single award, firm-fixed price, indefinite delivery/indefinite quantity (IDIQ) agreement with a five-year ordering period from June 1, 2025 to May 31, 2030. The contract has a guaranteed minimum of $2,500 and a ceiling of $250,000. The place of performance is located in Snyder, NY 14215. The solicitation falls under NAICS category 721110 for Hotels (except Casino Hotels) and Motels, and PSC category V231 for Transportation/Travel/Lodging services. Wage rates will be determined according to the Erie County Wage Determination, which mandates minimum hourly wages and provides comprehensive compensation guidelines for various job classifications.