Hoods & Ducts Cleaning Services

The U.S. Air Force United States Air Forces in Europe - Air Forces Africa is seeking a contractor to provide Hoods & Ducts Grease Extraction Systems Cleaning Services across six RAF bases in the United Kingdom: RAF Alconbury, Croughton, Fairford, Mildenhall, Molesworth, and Welford. The contractor must clean hood and duct grease extraction systems (including hoods, ductwork, and fans/motors) in accordance with NFPA 96 and BESA TR19 Grease standards, maintaining systems to bare metal condition and providing comprehensive documentation including before and after photographs. Key qualifications include possession of valid Contractor's Health & Safety Assessment Scheme (CHAS), Building Engineering Services Association (BESA), and Construction Industry Scaffolders Record Scheme (CISRS) certifications, along with demonstrated past performance in hoods and ducts cleaning services. Evaluation will be based on technical acceptability (certificates and past experience) as a prerequisite, with award going to the lowest-priced, technically acceptable offeror using a firm-fixed-price model. The original quote submission deadline of October 6, 2025 was extended through multiple amendments to October 31, 2025 at 11:30 AM BST/10:30 AM GMT, with a mandatory site visit on September 16, 2025 and contractor questions due by September 19, 2025.

This solicitation (FA558725Q0033) is set aside exclusively for Women-Owned Small Business (WOSB) concerns, with no identified incumbent contractors referenced in the available documentation. The contract is valued at approximately $9,000,000 for a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) period running from December 15, 2025 through December 14, 2030, divided into a base ordering period and four one-year option periods. The scope encompasses approximately 53 systems across all six bases with approximately 170 individual cleanings scheduled over the contract period, with frequencies ranging from annual to monthly depending on location and system size, plus emergency cleaning services available within 24 hours with no annual cap. All work will be performed at the six RAF installations located in the United Kingdom, requiring contractor compliance with UK safety standards, the Health and Safety at Work Act 1974, and strict base access and security protocols. The pricing schedule includes five contract line items for Small, Medium, Large, and Extra Large Systems, plus Emergency Cleaning Call-Out services, with RAF Mildenhall representing the highest volume location.