High Precision Aspheric Lens or its Equivalent
Closed Solicitation Posted
- Solicitation number
- 468936
- Agency
-
Office of Science
Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 33461 Manufacturing and Reproducing Magnetic and Optical Media
- Place of performance
- Upton, New York 11973, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy Office of Science, through Brookhaven National Laboratory (BNL), is seeking to procure high precision aspheric lenses and optical components through a firm fixed price contract. The solicitation requires vendors to provide all-inclusive pricing that covers the product cost, freight, tariffs, and all packing and handling fees delivered to BNL in Upton, NY. Key requirements include current SAM registration with a Unique Entity Identifier, provision of published price lists or comparable pricing documentation for DOE justification purposes, and specification of country of origin and lead times. Vendors must submit their quotes by September 4, 2025, with the opportunity posted on August 14, 2025. The procurement falls under NAICS code 33461 (Manufacturing and Reproducing Magnetic and Optical Media) and PSC 6650 (Optical Instruments, Test Equipment, Components And Accessories).
This solicitation does not utilize any set-aside designations and is open to all qualified vendors. The draft purchase order indicates procurement of eight line items including one 20mm Protected Gold Coated N-BK7 90 Specialty Mirror and seven NIR+ High Precision Aspheric Lenses with varying diameters (15mm, 25mm, 40mm, 50mm) and focal lengths. Each item requires 2-3 units with a compressed delivery timeline of August 29, 2025. Performance will occur at BNL's facility in Upton, NY 11973, with FOB Destination shipping terms and UPS Ground delivery method. The contract operates under Net 30 payment terms and includes New York State tax exemption provisions.
Notice text
Kindly provide a “All Inclusive” FFP (Firm Fixed Price) Quote in my name with the following included:
- Current Date
- Unique Entity Identifier (UEI)
- Country of Origin (COO)
- Lead Time
IMPORTANT NOTE:
Freight along with Tariffs and any Packing & Handling fees are to be included in the “All-Inclusive” price of the item delivered to BNL. *The BNL PO will NOT have a line for freight or extra fees. Please include all costs in the price of the product.
If "ALL INCLUSIVE" pricing described above is not available for foreign products, BNL must be the importer on record: The Incoterms shall be “DAP” along with the utilization of BNLs Freight Forwarder to be provided.
***Please offer BSA any discounts available for your Best Price.
Items to be quoted *(See attached ENCLOSURE A DRAFT PO):
- Published Price list: Please provide a Published Price List that is available online. The Department of Energy requires that we justify our pricing. If an online Published Price List is not available, a redacted invoice from another customer that purchased the same or similar items in the past would suffice or a webpage screenshot of the same item showing online pricing.
2. System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org
*Foreign vendors are not required to be registered in SAM but must fill out a AMS-Form-050 (Enclosure B) when applicable.
3. Equivalent Guidelines:
The parts or model numbers are listed for reference purposes only. Any alternate products being offered shall have equivalent, or greater, performance parameters to those specified. Suppliers that are offering alternate products shall list the manufacturer, model, and part numbers for the product. When quoting an alternate product, please provide sufficient documentation to permit thorough evaluation of the equivalency of your offer to the product specified. BSA reserves the right to determine equivalency.
Any resulting purchase order will be subject to the attached Terms and Conditions
Files
| File | Type | Posted |
|---|---|---|
| BSA_Commercial_Product_Rev. 23.0.pdf | ||
| ENCLOSURE A DRAFT PO 468936.pdf |
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