HIF Tree Cooler A/C Replacement

The Department of Agriculture Forest Service is seeking a contractor to replace two condensing units and associated evaporator units at the East Zone Tree Cooler facility, including all labor, materials, equipment, and supervision necessary for complete HVAC replacement. The scope encompasses removal of old refrigerant, cleaning and leak testing of line sets, installation of new piping and electrical connections, refrigerant recharge, system testing, and disposal of all old equipment. This acquisition is structured as a Firm Fixed Price Request for Quotation (RFQ) under solicitation number 12445526Q0015, classified under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors). Award will be made to the responsible and acceptable offeror providing the lowest price, with evaluation considering past performance and financial health. Contractors must submit completed quotations by 3:00 PM Eastern on January 27, 2026, and all offerors are required to acknowledge receipt of Amendment 0001 issued on January 21, 2026.

This is a Total Small Business Set-Aside with a small business size standard of $19,000,000, meaning all responsible sources may submit quotations but only small business concerns are eligible for award. The estimated project magnitude ranges between $25,000 and $100,000, with a performance period from the date of award through April 1, 2026. The specific work location is the Raco Tree Cooler Building at 9200 South Ranger Road, Brimley, Michigan, in Superior Township within the Hiawatha National Forest's Sault Ste. Marie Ranger District. Contractors must conduct a mandatory site visit with Todd Kenyon (906-298-8127 or todd.kenyon@usda.gov) before submitting quotes and maintain an active sam.gov registration for eligibility. All work must be completed by the April 1, 2026 deadline, limited to normal business hours of 8:00 AM to 4:30 PM, Monday through Friday, and must comply with prevailing wage requirements established under Davis-Bacon wage determinations for Chippewa County, Michigan.