Hickam Open House - Sep 2025
Closed Solicitation Posted
- Solicitation number
- HickamOpenHouse-Sep2025
- Agency
-
Pacific Air Forces
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561920 Convention and Trade Show Organizers
- Place of performance
- Honolulu, Hawaii, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Pacific Air Forces is procuring comprehensive event logistics services for the Hickam Open House "Wings of Aloha" event scheduled for September 13, 2025. The solicitation encompasses three primary service areas: bus transportation requiring 20 motorcoach buses to shuttle 4,500-6,000 attendees between designated parking locations, off-base parking procurement and management for 1,000 vehicles, and sanitation services including 30 portable toilets and five handwashing stations from September 11-13, 2025. Contractors must demonstrate technical capability to manage all three service components as partial bids will not be accepted, with specific requirements including ADA-compliant buses with functioning air conditioning and PA systems, experienced drivers with clean driving records, and comprehensive quality assurance plans. The evaluation will be based on technical capability and price, with award going to the most advantageous quote that meets all government requirements. The original quote deadline of August 4, 2025 at 1200 HST was extended to August 7, 2025 at 1500 HST to promote competition and allow quote revisions.
This procurement is designated as a total small business set-aside under NAICS code 561920 (Convention and Trade Show Organizers) with a $20 million size standard. The previous year's contract (FA521525C0002) covered only parking and bus transportation services, indicating this is an expanded requirement for the second year of the event. The contract will be structured as a firm-fixed price agreement with payment terms of net 30 days, though no specific award value or budget range has been disclosed in the solicitation documents. The event is expected to span two days with 1,000 attendees on Friday and 4,000-6,000 attendees on Saturday, requiring buses primarily for Saturday operations. All services will be performed at Joint Base Pearl Harbor-Hickam (JBPHH) in Honolulu, Hawaii, with the contractor responsible for locating and managing the off-base parking facility for 1,000 vehicles in addition to coordinating shuttle services to on-base locations.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 05 Aug 2025: In an effort to promote competition and allow for revision of quotes, we have extended the response due date to this NLT this Thursday, 7 August 2025 at 1500 HST. There have been no changes to the solicitation, but this will provide an opportunity to update/revise your submissions based on the latest information available
IAW PWS 24 July 2025 Section 15, please include the following drafts with your quote submission.
1. Quote
2. Bus Route Plan - Please include tentative bus routes from all three parking locations, to include from the tentative parking location.
3. Bus Schedule - Please include a tentative bus schedule for the bus route from the tentative parking location to the event.
4. List of Vehicles
5. Parking Plan - Please include a tentative location of the parking that is to be procured by the contractor
6. Sanitation Plan
7. Quality Assurance Plan
8. List of all Contractor Personnel
9. Insurance Coverage
UPDATE: Please find the attached solicitation questions with responses.
This Request for Quotes (RFQ) is issued by the Air Force Installation Contracting Center (AFICC), 766 Enterprise Sourcing Squadron (766 ESS) PKI. This constitutes the official solicitation for the Hickam Open House Bus Services, Parking, and Sanitation requirement.
DESCRIPTION OF SERVICES
BUS RENTAL AND PARKING: Contracted buses are needed to support the Hickam Open House Event, “Wings of Aloha” on 13 September 2025. IAW Performance Work Statement, 20 motorcoach buses will be needed to shuttle 4500-6000 projected event attendees. Buses will be utilized for (a) on-base parking shuttle, (b) NEX Parking Shuttle, (c) 1000 car parking lot to be determined by the contractor. The Contractor shall provide transportation for all attendees for the Hickam Open House to and from designated parking locations, consolidated pick up locations and any other locations/routes prescribed in the contract. The Contractor will also locate and reserve off-base parking for 1,000 vehicles for the Hickam Open House on 13 September 2025.
SANITATION: IAW Performance Work Statement, the Contractor shall be responsible for event sanitation from 11 September – 13 September 2025. 30 portable toilets and five (5) handwashing stations will be needed to support patrons of the event.
Quotes will be evaluated in accordance with procedures outlined in the RFQ document and award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements.
Questions will be due 29 July 2025 at 1200 HST
Quote will be due 04 Aug 2025 at 1200 HST
Update #2 ·
UPDATE: Please find the attached solicitation questions with responses.
This Request for Quotes (RFQ) is issued by the Air Force Installation Contracting Center (AFICC), 766 Enterprise Sourcing Squadron (766 ESS) PKI. This constitutes the official solicitation for the Hickam Open House Bus Services, Parking, and Sanitation requirement.
DESCRIPTION OF SERVICES
BUS RENTAL AND PARKING: Contracted buses are needed to support the Hickam Open House Event, “Wings of Aloha” on 13 September 2025. IAW Performance Work Statement, 20 motorcoach buses will be needed to shuttle 4500-6000 projected event attendees. Buses will be utilized for (a) on-base parking shuttle, (b) NEX Parking Shuttle, (c) 1000 car parking lot to be determined by the contractor. The Contractor shall provide transportation for all attendees for the Hickam Open House to and from designated parking locations, consolidated pick up locations and any other locations/routes prescribed in the contract. The Contractor will also locate and reserve off-base parking for 1,000 vehicles for the Hickam Open House on 13 September 2025.
SANITATION: IAW Performance Work Statement, the Contractor shall be responsible for event sanitation from 11 September – 13 September 2025. 30 portable toilets and five (5) handwashing stations will be needed to support patrons of the event.
Quotes will be evaluated in accordance with procedures outlined in the RFQ document and award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements.
Questions will be due 29 July 2025 at 1200 HST
Quote will be due 04 Aug 2025 at 1200 HST
Update #1 ·
This Request for Quotes (RFQ) is issued by the Air Force Installation Contracting Center (AFICC), 766 Enterprise Sourcing Squadron (766 ESS) PKI. This constitutes the official solicitation for the Hickam Open House Bus Services, Parking, and Sanitation requirement.
DESCRIPTION OF SERVICES
BUS RENTAL AND PARKING: Contracted buses are needed to support the Hickam Open House Event, “Wings of Aloha” on 13 September 2025. IAW Performance Work Statement, 20 motorcoach buses will be needed to shuttle 4500-6000 projected event attendees. Buses will be utilized for (a) on-base parking shuttle, (b) NEX Parking Shuttle, (c) 1000 car parking lot to be determined by the contractor. The Contractor shall provide transportation for all attendees for the Hickam Open House to and from designated parking locations, consolidated pick up locations and any other locations/routes prescribed in the contract. The Contractor will also locate and reserve off-base parking for 1,000 vehicles for the Hickam Open House on 13 September 2025.
SANITATION: IAW Performance Work Statement, the Contractor shall be responsible for event sanitation from 11 September – 13 September 2025. 30 portable toilets and five (5) handwashing stations will be needed to support patrons of the event.
Quotes will be evaluated in accordance with procedures outlined in the RFQ document and award will be made to the offeror whose quote conforms to the solicitation requirements and is able to satisfy the Government’s requirements.
Questions will be due 29 July 2025 at 1200 HST
Quote will be due 04 Aug 2025 at 1200 HST
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Hickam Open House - Sep 2025 | Pre-Solicitation |
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