Helicopter insurance

The U.S. Department of State, through the U.S. Embassy in Panama, is soliciting quotations for aviation liability insurance coverage for eight UH-1ST dual-engine helicopters. This Request for Quotation (RFQ) 19PM0726Q0008 is issued as a combined synopsis/solicitation for commercial items under FAR Part 12.6. The required insurance coverage must include personal accident benefits of $100,000 per person, third-party liability coverage of $10,000,000 per event, and accidental medical expense coverage of $40,000 per person, with operations spanning Panama, North, Central, and South America, including the Caribbean region (excluding Cuba), for a one-year period from June 1, 2026 through May 31, 2027. Vendors must be legally authorized to provide insurance services in the Republic of Panama, maintain Spanish-speaking support staff with offices in Panama, and demonstrate three years of satisfactory service history. The government will award the contract to the lowest priced, technically responsive offer. The deadline for submitting written questions is April 22, 2026, at 3:00 PM, and quotations must be received by May 5, 2026, at 3:00 PM local Panama time, with no consideration given to late submissions.

This solicitation includes no set-aside designations and no incumbent contractor is identified in the available documentation. The estimated unit value for each of the eight helicopters is $916,406.00 USD, which provides a baseline for cost evaluation. The contract performance period is one year, with a mandatory 15-day delivery requirement following award, allowing the contractor to establish insurance coverage well before the June 1, 2026 effective date. All eight aircraft, manufactured between 1971 and 1979, are configured to transport up to 12 occupants per aircraft with average operating hours not exceeding 250 hours per year. Place of performance is Panama City, Panama, where the contractor must establish operational capability to support government aviation operations including official support, flight training, border security, and humanitarian missions. Offerors must submit quotations in English via email, register in SAM.gov prior to submission, and include the completed FAR Form 52.212-3 with either a completed item table or detailed signed offer.