19PM0726Q0008-SOLICITATION_COMBINED_SYNOPSIS_REV.docx

LOCAL ADVERTISEMENT/SOLICITATION FOR COMMERCIAL SERVICES

This is a combined synopsis/solicitation for commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 19PM0726Q0008-0001 is issued as a request for quotation (RFQ), for the procurement of helicopter insurance services.

This acquisition is not a set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Services to be acquired are:

Grand Total USD

Additional Requirements for this acquisition:

· The Offeror shall provide helicopter liability insurance services in accordance with Attachment 1 – Statement of Work (SOW), to include aviation insurance coverage for eight (8) U.S. Department of State-owned UH-1ST dual-engine helicopters operating within Panama, North, Central, and South America, including the Caribbean region (excluding Cuba).

· SAM Registration: Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

· Awarded company must be legally authorized to provide insurance services in the Republic of Panama.

Delivery Date: 15 Days after award Delivery Place: Panama Republic of Panama. No Other delivery places will be considered.

The following provisions and contract clauses apply to this acquisition:

52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

52.212-2, Evaluation – Commercial Products and Commercial Services. The Government will award a contract resulting from this solicitation to the lowest priced, technically responsive offer.

52.212-4, Terms and Conditions—Commercial Products and Commercial Services 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation 52.204-7, System for Award Management—Registration 52.204-7, with Alt I System for Award Management—Registration, with Alternate I 52.204-13, System for Award Management—Maintenance.

52.204-90, Offeror Identification 52.207-6, Solicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations 52.219-2, Equal Low Bids 52.222-19, Child Labor—Cooperation with Authorities and Remedies 52.222-48, Exemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment–Certification 52.222-52, Exemption from Application of the Service Contract Labor Standards for Certain Services-Certification 52.222-56, Certification Regarding Trafficking in Persons Compliance Plan 52.223-4, Recovered Material Certification 52.225-2, Buy American Certificate 52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate 52.225-6, Trade Agreements-Certificate 52.225-14, Inconsistency Between English Version and Translation of Contract 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-Certification 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33, Payment by Electronic Funds Transfer—System for Award Management 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.203-13, Contractor Code of Business Ethics and Conduct.

The following contract clauses also apply:

52.217-8, Option to Extend Services (Nov 1999), The full text of provision and clauses may be accessed electronically at www.acquisition.gov.

The following DOSAR provisions/clauses will also Apply:

The following DOSAR provisions/clauses also apply:

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause-

Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning (including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

DOSAR 652.225-71 Section 8(a) of the Export Administration Act of 1979; 652.229-70 Excise Tax Exemption Statement For Contractors Within The United States (JUL 1988); 652.229-71; Personal Property Disposition At Posts Abroad (AUG 1999); 652.237-72 Observance Of Legal Holidays And Administrative Leave (FEB 2015); 652.239-71 Security Requirements For Unclassified Information Technology Resources (SEP 2007); 652.242-73 Authorization and Performance, 652.243-70 Notices; and 652.232-70 Payment Schedule and Invoice Submission.

(End of Clause)

Offers are due by email to INLPROCPANAMA@STATE.GOV by 3:00PM, May 5, 2026 (Local Time). All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation please submit in writing to CLAUDIA BURKE, 317-9852 / by, email: INLPROCPANAMA@STATE.GOV no later than 3:00 PM, April 22, 2026.

Name Printed Name / Signature Date