Healthcare Environmental Cleaning (HEC) Services

The Defense Health Agency Healthcare Contracting Division - West is soliciting Healthcare Environmental Cleaning (HEC) Services through Request for Quote HT941026Q2005 under simplified acquisition procedures for commercial services. The contractor shall provide comprehensive medical housekeeping services, including aseptic cleaning, protection, beautification, linen service management, and infectious medical waste handling across ten buildings at medical, dental, veterinary, and other patient care facilities. Key qualifications include demonstrated recent and relevant past performance from the past three years, an on-site full-time management representative with one year of consecutive hospital housekeeping experience, compliance with employee health screening and immunization requirements, and possession of an "Iryo Kanren Service Mark" to provide services in Japan. The government will evaluate proposals using a "Past Performance Price Tradeoff" methodology, with technical capability assessed on an acceptable/unacceptable basis, past performance weighted as more important than price, and price evaluated for reasonableness; offerors must submit separate PDF files for technical capability, past performance using a provided questionnaire, and pricing using a provided quote sheet. Quotations must be submitted electronically by February 11, 2026, at 08:00 AM PDT, and the government intends to make a best-value award based on initial quotes with the ability to conduct exchanges if necessary.

This solicitation carries no set-aside designations and is full and open competition. The contract is firm-fixed-price with a period of performance spanning five years and five months, beginning April 1, 2026, through March 31, 2031, consisting of a seven-month base year (April 1 – September 30, 2026), four one-year option periods (October 1, 2026 through September 30, 2030), and one six-month extension option (October 1, 2030 through March 31, 2031). The services cover approximately 1,017,496 square feet across ten buildings (B90, B428, B626, B731, B734, B850, B853, B910, B920, and B3154) at Kadena Air Base in Okinawa, Japan, with cleaning services required during normal operating hours of 0730-1630 Monday through Friday. The NAICS code is 561720 (Janitorial Services) with a size standard of $22 million, and no specific incumbent or award value is identified in the solicitation notice. Offerors may submit pricing in either U.S. dollars or Japanese Yen and must be registered in SAM.gov, with local Japanese subcontractors actively preferred for this overseas contract.