Hamamatsu S360 Maintenance Agreement

The National Institute of Child Health and Human Development, part of the National Institutes of Health under the Department of Health and Human Services, seeks to procure a maintenance agreement for a Hamamatsu S360 brightfield digital imaging scanner. This critical equipment supports research operations at the National Institute of Environmental Health Sciences, specifically within the Image Analysis and Artificial Intelligence Lab and divisions focused on translational toxicology and intramural research. The primary objective is to ensure preventive maintenance, mitigate the risk of catastrophic equipment failure, and maintain high-resolution digital pathology and tissue analysis capabilities essential for reproducible research. The government intends to proceed on a non-competitive, sole-source basis with Hamamatsu; however, the agency reserves the right to conduct a competitive procurement based on responses received. Interested parties must submit technical and cost-price proposals, period of performance details, UEI, TIN, business size certification, and proof of active SAM registration to Contracting Officer Michael Falzone (Michael.falzone@nih.gov) by March 8, 2026 at 9:00 AM Eastern time.

This procurement is not subject to any set-aside designations. Hamamatsu, located at 360 Foothill Road, PO Box 6910, Bridgewater, New Jersey 08807-0910, is identified as the incumbent and sole-source vendor for this maintenance agreement. The contract is estimated not to exceed $350,000 and falls under simplified acquisition procedures. The procurement is classified under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34.0 million, and is categorized under PSC J066 (Maint/Repair/Rebuild of Equipment – Instruments and Laboratory Equipment). The maintenance agreement is being pursued because the factory service warranty for the equipment and its integrated software and hardware components has expired, creating operational risks that necessitate immediate action to maintain research continuity and data quality.