Notice of Intent to Sole Source.pdf

Synopsis No. 75N94026Q00052

Hospital and Laboratory Support Division

Office of Logistics and Operations (OLAO)

Office of Acquisition and Logistics Management (OALM)

Title: Hamamatsu S360 Maintenance Agreement

Presolicitation

SYNOPSIS

General Information

Document Type: Presolicitation

Synopsis Number: 75N94026Q00052

Posted Date: February 26, 2026

Original Response Date: March 8, 2026

Current Response Date: March 8, 2026

Set Aside: N/A

NAICS Code: 811210

Contracting Office Address

National Institutes of Health (NIH), Office of the Director (OD)

Office of Logistics and Operations (OLAO)

Office of Acquisition and Logistics Management (OALM)

Hospital and Laboratory Support Division

6701 Rockledge Drive

Bethesda, MD 20817

Description

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL

OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Institutes of Health (NIH) intends to negotiate and award a contract without providing for full and open competition (Including brand-name) to:

Hamamatsu

360 Foothill Road

PO Box 6910

Bridgewater, NJ 08807-0910

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811210 with a Size Standard $34.0M.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the

Federal Acquisition Circular (FAC) 2005-99-1, July 16, 2018. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($350,000).

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR)

Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using

FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-

Competition Requirements.

GENERAL INFORMATION

1. Title: Hamamatsu S360 Maintenance Agreement

2. Background Information: The Image Analysis and Artificial Intelligence Lab serves as a vital resource supporting both the Division of Translational Toxicology (DTT) and Division of

Intramural Research (DIR) at NIEHS through advanced brightfield digital image capture capabilities utilizing the Hamamatsu S360 scanner. This equipment provides high-resolution digital pathology and tissue analysis essential for understanding environmental impacts on human health. The factory service and support warranty for the Hamamatsu S360 and its integrated software/hardware components has expired, creating significant operational risks that threaten research continuity and data quality. Equipment failure without maintenance coverage could halt ongoing studies, jeopardizing multi-year research investments and potentially delaying critical findings that inform public health policy. Professional maintenance ensures consistent, high-quality image acquisition essential for reproducible research results that meets tandards for scientific rigor. Furthermore, preventive maintenance represents a cost-effective approach that significantly reduces the risk of catastrophic equipment failure, which could result in substantially higher replacement costs and extended research delays that would ultimately impede our ability to support the NIEHS mission with quality and efficiency.

3.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include a technical proposal, a cost-price proposal, the period of performance, the

Unique Entity ID (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management

(SAM) www.sam.gov.

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

http://www.sam.gov/

All responses must be received by March 8, 2026 at 9:00 AM Eastern time and must reference solicitation number 75N94026Q00052. Responses may be submitted electronically to Mr.

Michael Falzone, Contracting Officer at Michael.falzone@nih.gov. Fax responses will not be accepted.

"All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.”