H961--MUS- Generator maintenance and Load Banking BASE 4 Option Years
Closed Pre-Solicitation Posted
- Solicitation number
- 36C25926Q0037
- Agency
-
Veterans Integrated Service Network 19
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Department of Veterans Affairs Jack C Montgomery VA Medical Center Muskogee, Oklahoma 74401, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 19 is seeking a qualified contractor to perform comprehensive preventative maintenance and repair services for emergency and standby generators at the Jack C. Montgomery VA Medical Center in Muskogee, Oklahoma. The contract requires maintenance, testing, and inspections of generators from multiple manufacturers including Caterpillar, Cummins, John Deere, and Kohler located across various buildings on the medical center campus. The contractor must provide semi-annual and annual preventive maintenance, testing and inspection services, as well as emergency on-call repair services including parts and labor, and standby services. The procurement falls under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with product service code H961. Responses to this sources sought notice are due by October 30, 2025, at 13:00 Central Time, with the solicitation number 36C25926Q0037.
This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC), indicating the VA's commitment to supporting veteran-owned enterprises. No incumbent contractor or current service provider is specifically mentioned in the documentation, suggesting this may be a new requirement or the agency is exploring alternative contracting approaches. While specific award values or budget ranges are not disclosed in this pre-solicitation phase, the contract structure includes a base year plus four option years, providing potential for a multi-year engagement. The medical center currently operates multiple generators across at least six different buildings, with equipment ranging from building-mounted units to trailer-mounted portable generators, indicating the scope involves maintaining a substantial inventory of critical backup power systems essential for hospital operations.
Notice text
DEPARTMENT OF VETERANS AFFAIRS
STATEMENT OF WORK
Maintenance Service Contract Emergency Generators and Standby Generators
INTRODUCTION
The VA Medical Center in Muskogee is seeking a qualified contractor to perform comprehensive preventative maintenance and repair services for Emergency Generators and Standby Generators at our campus. Service performance will be for the Jack C. Montgomery VAMC- Muskogee at 1011 Honor Heights Drive, Muskogee, OK 74401.
BACKGROUND
VA Muskogee s Emergency Generators and Standby Generators have required preventative maintenance (PM) and testing on a periodic basis through the year. The Facility Service, Maintenance Department, requires assistance in keeping up with required PMs and testing on the equipment to ensure proper operations and prevent failure points on the equipment. Our current Maintenance staff is shorthanded to ensure proper PMs are being completed as well as responding to maintenance calls, performing regular duties, and handling the increase work order requests. A service contract is needed to ensure the proper and timely of the required PMs on the Emergency Generators and Standby Generators. Contractor shall provide all required maintenance, testing and inspections to these equipment and systems. In addition to required semi annual and Annual preventive maintenance, testing & inspection, the Contractor shall provide emergency on-call repair services (parts and labor), and standby services.
Attachment A : Equipment Tables
GENERATORS
Manufacturer
Model
Serial
Location
Caterpillar
C175-16
WYB01787
Bldg. 62- RM 100
Caterpillar
C175-16
WYB01790
Bldg. 62- RM 100
Caterpillar
C175-16
WYB01788
Bldg. 62- RM 100
Caterpillar
Cat250
Cat000C9VNGP00386
Bldg. 6-10 - Outside
Cummins
750DFJA
K960622754
Bldg. 54- RM 100
Cummins
750DFJA
K960622753
Bldg. 54- RM 100
Cummins
C275D2RE
K200844747
Trailer Unit on site
Cummins
DQDAA-5782380
A070016421
Bldg. 50
John Deere
IDLC350-3J
P1003110002
Bldg. 46-
John Deere
IDLC350-3J
P1003110003
Bldg. 46-
Kohler
1250REOZMB
#2282634
Bldg. 52- Outside
BRIEF SCOPE OF WORK
(This is for information only)
IMPORTANT NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
LIMITATIONS OF SUBCONTRACTING: The Limitations of Subcontracting may or may not apply to a resulting solicitation from this Market Research. Vendors are advised to familiarize themselves with Federal Acquisition Regulation parts 19.505(a)(2) and 19.505(b)(1) as it pertains to subcontracting limitations. Vendors are also advised to familiarize themselves with 13 CFR 125.6 and the penalties described in this regulation.
Please communicate via e-mail to jeffery.eller@va.gov by 13:00CT, 10/30/2025 as to your company s interest and ability to perform service per this brief Scope of Work.
If interested, please provide the following
Please state your company s business size as related to NAICS code 811210 Electronic and Precision Equipment Repair and Maintenance with specifics in Generator Maintenance services: ________________
As per the Limitations of Subcontracting: (see FAR 19.505)
As Primary Contractor: what % of Total Contract Value will you retain?___________
If using a Subcontractor: what % of Total Contract Value will go to them?__________
Please provide SAMs Unique Entity Identifier number:_____________
If you have an FSS/GSA contract that includes this service:____________
Provide FSS/GSA contract number if applicable:________________
IF YOU ARE NOT INTERESTED, NO RESPONSE IS NECESSARY
Files
| File | Type | Posted |
|---|---|---|
| 36C25926Q0037.docx | DOCX document |
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