H342--PMI Svc, Fire Extinguishers - Base Plus Four (4) Option Years Base PoP: 10/1/25 - 9/30/26

Closed Solicitation Posted Sep 2, 2025

This opportunity was awarded. See the award notice from Oct 16, 2025.

Solicitation number: 36C26225Q1459
Agency: Veterans Integrated Service Network 22 Veterans Health Administration, Department of Veterans Affairs
Responses due: Sep 19, 2025, 7:00 PM ET
Set-aside: Service-Disabled Veteran-Owned Small Business

Opportunity facts

NAICS code: 541990 All Other Professional, Scientific, and Technical Services
PSC: H342 Inspection- Fire Fighting/Rescue/Safety Equipment; Environ Protect Equipment/Matls
Place of performance: Department of Veterans Affairs Northern Arizona VA Health Care System Prescott, Arizona 86313, United States
Points of contact: Marco Ramos marco.ramos1@va.gov (562) 766-2329

Notice details come from SAM.gov. Updated Sep 16, 2025.

About this opportunity

Written by GovTribe AI · Sep 16, 2025

The Department of Veterans Affairs, Veterans Integrated Service Network 22, is procuring annual fire extinguisher inspection and maintenance services for the Northern Arizona VA Healthcare System in Prescott, Arizona. The contractor will be responsible for performing comprehensive fire extinguisher services including annual inspections, five-year and six-year internal maintenance, and ten-year hydrostatic testing in accordance with NFPA 10 standards for approximately 483 fire extinguishers of various types and sizes. Key requirements include holding an Arizona state license to service fire extinguishers, performing work between 8:00 AM and 4:30 PM Monday through Friday, and maintaining proper documentation and tagging procedures. The evaluation criteria will assess four factors: experience in fire extinguisher maintenance, past performance with 2-3 similar contract references, qualifications including state licensing, and total cost schedule pricing. The proposal deadline has been extended to September 19, 2025, at 4:00 PM Pacific Time, with technical inquiries accepted until September 5, 2025.

This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) under NAICS code 541990 with a small business size standard of $19.5 million. No incumbent contractor or current service provider is identified in the solicitation documents. While specific contract values are not disclosed, the procurement structure includes a base period from October 1, 2025, through September 30, 2026, with four additional one-year option periods, creating a potential five-year total contract duration. The contractor will service approximately 48 fire extinguishers annually requiring five-year/six-year internal inspections and 48 units needing ten-year/twelve-year hydrostatic testing, with these quantities expected to remain consistent across all contract years. All services will be performed at the Northern Arizona VA Healthcare System facility located at 500 AZ-89, Prescott, Arizona 86301.

Notice text

3 versions

Update #3 · Latest · Sep 16, 2025

RFQ# 36C26225Q1459 QUESTIONS WITH ANSWERS

You have provided the quantities for 2026 maintenance activities for 5-year/6-year/10-year/12-year which is a great start to be able to quote these services for the base year. How should we quote these services for each option year as the quantities of these services will be different each year? Will a contract modification be provided after the base year once we know how many of each type of extinguisher will require maintenance in the subsequent contract years? Or should we price the same quantity as provided for 2026 in each contract year? The above comment captures these 2 questions.

ANSWER: Each year the vendor will conduct 5/6 year internal inspections on approximately 48 extinguishers of varying sizes and compositions, except for the 2.5 lb. Vendor will also conduct 10/12 year hydrostatic test inspections on approximately 48 extinguishers of varying sizes and compositions.

State level certification, what is required as. The State of Arizona doesn t have a specific license or certification for fire extinguisher inspections other than holding a C-16 license. Will the C-16 license satisfy the state licensing requirement or is there something additional needed?

ANSWER: There is no requirement to be certified to inspect fire extinguishers. There is a TMS training (VA 9023 NFPA 10 Certification Training) for those who wish to learn internally.

Â On page 2 of the combined synopsis and solicitation it states, The Department of Veterans Affairs, Network Contracting Office 22 is seeking a contractor to perform annual and monthly inspection and maintenance on fire extinguishers at the Northern Arizona VA Healthcare System. However, on page 3, paragraph a under the quantities table, the 2nd to last sentence states monthly inspections (performed by VA Staff). . Can you please clarify if the contractor is required to perform monthly inspections in addition to the annual inspections?

ANSWER: That is a mistake, only annual inspections are required.

The Price/Cost Schedule does not have a line item specific to the monthly inspections. If monthly inspections are required, are we to include monthly and annual inspections all together in line item x001? Or will there be a revised Price/Cost Schedule to include a separate line item for monthly inspections?

ANSWER: No monthly inspections are required.

Update #2 · Sep 15, 2025

The purpose of this amendment is to extend the proposal due date.

New proposal due date is Friday September 19, 2025 by 1600 PST.

Update #1 · Sep 2, 2025

Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice

*= Required Field

Combined Synopsis/Solicitation Notice

Page 1 of 14

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 04/02/2025.

This solicitation is set-aside for 100% Service-Disabled Veteran Owned Small Business (SDVOSB). This is a firm fixed price contract.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 with a small business size standard of $19.5 Million.

The FSC/PSC is H342 Inspection Fire Fighting, Rescue, and Safety Equipment Environmental Protection Equipment and Materials

The Department of Veterans Affairs, Network Contracting Office 22 is seeking a contractor to perform annual and monthly inspection and maintenance on fire extinguishers at the Northern Arizona VA Healthcare System.

This award will be made to quote most advantageous to the Government and best meets the requirement described in the statement of work.

Price and Other Factors: See Attachment 2, FAR 52.212-2, Evaluation .

STATEMENT OF WORK (SOW)

1. Contract Title: Annual Fire Extinguisher Inspection and Maintenance

2. Background: Northern Arizona VA Health Care System requires their fire extinguishers to be inspected and serviced per NFPA 10 Chapter 7. As stated in NFPA 10 chapter 7.1.1, the owner or designated agent shall be responsible for inspection, maintenance.

3. Scope:

All fire extinguishers shall be inspected annually in the month of February by a trained and certified person. (Fire extinguisher types include (ABC) dry chemical, Halotron, FM-25 (MRI safe), and Class A/K (for kitchen grease fires). A total of approximately 483 extinguishers are on site. (table 1).

Table 1. Approximate count and types of fire extinguishers

Size:

Class A/K

Class K

MRI

(Water Mist)

Class ABC

Halotron

2.5Lbs

5Lbs

167

10Lbs

241

15Lbs

20Lbs

Total

436

Fire extinguishers that pass the annual inspection shall have a tag placed on it (immediately after the inspection) and then annotated indicating who performed the annual inspection and the month, day, and year of the inspection. The inspection tag shall have available room on the back of the tag to record monthly inspections (performed by VA staff). Pin security seal tags shall be replaced with a new security tag with the current year.

Fire extinguishers that need their five-year and/or six-year or internal inspection testing shall be performed in accordance with NFPA 10 and shall be performed by a certified extinguishing servicing company.

For Calendar 2026, out of the 483 extinguishers the following number of dry chemical extinguishers will need to have their five and/or six-year maintenance test performed:

Extinguisher

Size:

Dry Chemical (ABC Class)

2.5Lbs

5Lbs

10Lbs

10LBS Halo

10AK

20Lbs

Total

For Calendar 2026, approximately ninety-two (92) Dry Chemical extinguishers will need to have their 10-year and/or 12-year (hydrostatic test) conducted.

Extinguisher

Size:

Dry Chemical (ABC Class)

2.5Lbs

5Lbs

10Lbs

5Lbs Halo

20Lbs

Total

Removal of fire extinguishers for servicing will be coordinated with the Safety Section and Contracting Officer Representative (COR). Note: All extinguishers needing to be serviced cannot be removed at once.

Extinguishers that pass the five-year and/or six-year internal inspection and the 10-year and/or 12-year Hydrostatic testing shall be marked with a tag (e.g. labeled or tag) and with an inspection ring around the neck of the cylinder. Markings shall contain at least the following information: what respective test/maintenance was performed, the date it was completed, and who performed the respective maintenance. An annual inspection tag and pin security seal tag as described in the above section shall also be placed on the fire extinguisher and then annotated indicating who performed the annual inspection and the month, day, and year of the inspection before it is returned to the Northern AZ VA Health Care System.

Five-year and/or six-year maintenance shall be performed within 10 business days from the day the fire extinguishers are removed from the Northern AZ VA Health Care System site by the contractor.

10-year and/or 12-year hydrostatic testing shall be performed within 15 business days from the day the fire extinguishers are removed from the Northern AZ VA Health Care System site by the contractor.

6. Work Hours:

All inspection, maintenance and monitoring of fire extinguisher should be done between the hours of 8:AM and 4:30 PM, Monday through Friday under otherwise specified.

Work Dates shall be scheduled with VA Occupational Safety and Health.

The invoice must include the building(s) inspected, work performed, dates work

performed, maintenance performed.

Work performed outside the normal hours of coverage must be approved by the POC or his/her designee.

Federal Holidays

New Year s Day

January 01

Martin Luther King s Birthday

Third Monday in January

President s Day

Third Monday in February

Memorial Day

Last Monday in May

Juneteenth

June 19

Independence Day

July 04

Labor Day

First Monday in September

Columbus Day

Second Monday in October

Veterans Day

November 11

Thanksgiving Day

Fourth Thursday in November

Christmas Day

December 25

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

7. Security Requirements:

The C&A requirements do not apply, and Security Accreditation Package is not required.

This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6.

9. Contractor Qualifications and Requirements:

Contractor should be licensed with State of Arizona to service fire

extinguisher or a Certificate of Registration issued by office of the State Fire

Marshall (OSFM).

10. Period of Performance: Base Plus Four (4) Option Years to begin 10/1/2025.

11. Type of Contract: Firm Fixed Price

12. Place of Performance:

Department of Veterans Affairs

Northern Arizona VA Medical Health Center

500 N. Highway 89

Prescott, AZ 86313

14. Regulatory Code Compliance:

Contractor shall ensure code compliance for all inspection, and maintenance with latest applicable regulatory requirements such as but not limited to the Following: NFPA 99- Health Care Facilities, NFPA 101- Life Safety Code, NFPA 10- Standard for Portable Fire Extinguishers, and 20 CFR 1910.157.

15. Identification, Check-in, Parking, and Smoking Regulations:

Identification

The vendor's employees shall always wear visible identification while on NAVAHCS premises. Contractor employees shall report to VA Police upon entry to the NAVAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the COR or designee s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with NAVAHCS Police if the NAVAHCS POC or designee is not available.

Parking

It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

Smoking

Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures.

The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov.

This VHA directive is scheduled for recertification on or before the last working day of March 2024. This VHA directive will continue to serve as national VHA policy until it is

Safety

All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on NAVAHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract.

Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property.

Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137.

Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

16. Contractor Personnel:

Contractor s Program Manager

The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

Contractor s Employees

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

17. Insurance Coverage:

The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract.

The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract.

Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer.

Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award.

18. Invoices:

Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes.

The Government shall not authorize payment until such time that the NAVAHCS POC all properly executed and signed documentation.

No advance payments shall be authorized. Payment shall be made on monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212-4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract.

Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required.

All interested companies shall provide quotations for the following:

**PRICE/ COST SCHEDULE**

Line Item

Description

Quantity

Unit of Measure

Unit Price

Total Price

0001

Annual Inspection and Maintenance of Fire Extinguishers

Base Year: 10/1/2025 9/30/26

0002