H258--Medical Physicist Services for William S. Middleton Memorial Veterans Hospital

The Department of Veterans Affairs, Great Lakes Acquisition Center is soliciting Radiation Compliance Testing and Performance Monitoring Services from qualified Medical Physicists to support diagnostic imaging operations at three facilities: William S. Middleton Memorial Veterans Hospital in Madison, Wisconsin; Rockford VA Clinic in Rockford, Illinois; and Madison East Clinic in Madison, Wisconsin. The contractor must provide certified Diagnostic or Nuclear Medical Physicists (certified by the American Board of Radiology, American Board of Medical Physics, or American Board of Health Physics) to perform annual compliance inspections, acceptance testing of new or relocated equipment, post-repair inspections, shielding design calculations, quality assurance program reviews, and peak skin dose calculations for X-Ray, Fluoroscopy, and Nuclear Medicine equipment. Minimum qualifications include three certified medical physicists on staff, five years of continuing experience, three years of acceptance testing experience, and the ability to provide quality assurance and fluoroscope testing reports compliant with American College of Radiology standards. Offerors must submit technical quotes in two separate volumes addressing price and technical capability, and all contractor personnel require Special Agreement Check fingerprinting and background investigations. The solicitation has an offer due date of March 4, 2025 at 10:00 a.m. Central Time, with services required to be performed during standard working hours of 8:00 a.m. to 4:30 p.m. Central Time, excluding federal holidays, with response times of five business days for routine support and two business days for urgent requests.

This procurement is set aside 100 percent for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), and all offerors must be registered in the SBA database and meet the small business size standard for NAICS code 541990. The contract is structured as a firm fixed-price purchase order with a base performance period from April 1, 2026 through March 31, 2027, followed by four optional one-year extensions through March 31, 2031, for a total estimated contract value of $19.5 million. Payment will be made electronically through the Veterans Affairs Financial Services Center via Tungsten Network e-invoicing after receipt of properly prepared invoices submitted in arrears. All contractor personnel must comply with VHA directives regarding influenza vaccination or masking, drug-free facility requirements, smoking prohibitions, and security protocols. The three specified locations in Wisconsin and Illinois serve as the places of performance for all required medical physicist services.