36C25226Q0147_1.docx

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

None 607-26-3-6106-0003 04-01-2026 36C25226Q0147 02-19-2026 Dorr, Joni 414-844-4858 03-04-2025 10:00

CST

Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 X 541990 $19.5 Million N/A X Multiple facilities See SOW for addresses

Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476

Department of Veterans Affairs Financial Services Center PO Box 149971 Austin TX 78714-9971 X See CONTINUATION Page Radiation Compliance Testing and Performance Monitoring Services (Medical Physicist) for the William S. Middleton Memorial Veterans Hospital, Rockford CBOC, and Madison East CBOC. This requirement will have a base year period of performance of 04/01/2026-03/31/2027 and will include four

(4) one-year options to be exercised at the discretion of the Government. Ultimate completion date will be 03/31/2031 with all exercised options.

This requirement is 100% set-aside for SDVOSB. All offerors must be registered in SBA and must meet small business size standards for NAICS 541990.

See CONTINUATION Page 607-3660162-6106-850300-2580 0100409D6 X X one Joni Dorr Contracting Officer

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PURCHASE ORDER ADMINISTRATION DATA (continuation from Standard Form 1449)

ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

PURCHASE ORDER ADMINISTRATION

All purchase order administration matters will be handled by the following individuals:

CONTRACTOR

Contractor’s past performance point of contact (if different than above):

GOVERNMENT: Joni Dorr, Contracting Officer Contracting Office Code: 36C252

Milwaukee, Wi 53214 joni.dorr@va.gov

CONTRACTOR REMITTANCE ADDRESS

All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

INVOICES

a. Invoices shall be submitted arrears after each service in accordance with: 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Payments shall be made in arrears upon receipt of a properly prepared invoice.

c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.

d. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

e. All invoices shall reference the vendor name and address, customer name, purchase order number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18):

a. All invoices from the contractor shall be submitted electronically in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

b. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests.

c. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

d. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only.

e. For assistance setting up e-Invoice, the below information is provided:

* Tungsten Network e-Invoice Setup Information: 1-877-489-6135

* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com

* FSC e-Invoice Contact Information: 1-877-353-9791

* FSC e-invoice email: vafsccshd@va.gov

ACQUISITION OF COMMERCIAL ITEMS:

This Request for Quote (RFQ) solicitation is issued under the authority of FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures. FAR Part 15 will not be used. The procedures in Part 12 used in conjunction with Part 13 allow the Government to procure services resembling those in the commercial marketplace and streamline the procurement process. From this RFQ, the Government intends to award a firm fixed price purchase order where the contractor provides a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the purchase order.

RFQ QUESTIONS

In order to maintain integrity of this solicitation and subsequent award date, all offerors are advised that any question and answer requests must be submitted in a written form via e-mail to the Contracting Officer joni.dorr@va.gov no later than Wednesday, February 25, 2026 at 10:00 am Local Time (Central). Contracting will issue a consolidated response via solicitation amendment to https://beta.sam.gov Contract Opportunities within 2 business days to all parties.

CONTRACTING OFFICER AUTHORITY:

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this purchase order. The Contractor shall communicate with the Contracting Officer on all matters pertaining to purchase order administration. Only the Contracting Officer is authorized to make commitment or issue changes that will affect price, quantity or quality of performance of this purchase order. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the purchase order price to cover any increase in cost incurred thereof.

IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

a. All VA property is considered Federal Property and all Federal laws are applicable.

b. It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

c. All VA facilities are drug free. Possession of drugs, to include Marijuana and all Marijuana bi-products are prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

d. All contractor personnel are required to adhere to all VA rules and regulations.

e. Smoking is prohibited on the entire campus, both inside and outside the VA Facility

f. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

g. VHA DIRECTIVE 1192: This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible in ensuring that all aspects of this directive are implemented, including providing face masks and influenza vaccines for all employees working at a VA facility.

h. While on campus, all persons may be required to wear masks inside any VA Medical Center building, walking on the grounds, and while traveling in vehicles. Contractor shall confirm with COR before arrival of current mask mandate.

SECURITY & PRIVACY CONTROL:

The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement, therefore, a Security Accreditation Package is not required. No A&A or MOU/ISA is required. Sensitive information exposure as part of this purchase order involves applicable security controls within the facility as part of the VA Information Security.

If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733.

Visitor Passes:

Issuance of visitor passes is the responsibility and at the discretion of each Facility Director. Visitor passes may be issued to individuals requiring short-term access to a VA facility for a period not to exceed 15 days in a 365-day period. Visitor passes are issued on a daily basis and expire at the end of the day of issuance. Visitor passes are issued following, at a minimum, review of one valid and current State or Federal government issued photo ID. Visitors must be escorted in areas restricted to the general public.

Contractor and contractor employees shall be subject to security clearances as outlined in VA Handbook 0710, VA Handbook 0735, VA Directive 0735 and in coordination with the facility point of contact. All Contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the performance work statement is: Special Agreement Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access.

· SAC Fingerprints are required. FY26 SAC Fingerprints fees shall apply.

· Fees are the responsibility of the Contractor and shall be billed accordingly.

B.2 STATEMENT OF WORK

Radiation Compliance Testing and Performance Monitoring (Medical Physicist) for X-Ray and Nuclear Medicine

The Contractor shall furnish all labor, material, supplies, equipment, and qualified personnel to provide on-site Diagnostic Medical Physicist or Nuclear Medical Physicist support and services, including annual on-site radiation compliance evaluation and performance monitoring services of indicated equipment for the William S. Middleton Memorial VA Hospital (Madison VA Hospital), located at 2500 Overlook Terrace, Madison WI; Rockford VA Clinic (Rockford CBOC), located at 816 Featherstone Rd, Rockford, IL; and Madison East VA Clinic (East CBOC), located at 4904 Eastpark Blvd, Madison, WI, which shall collectively be called “facility” in this document. Contractor shall adhere to the terms and conditions stated herein and to the most recent version of the VHA Directive 1105.04, Fluoroscopy Safety, and VHA Directive 1129 Radiation Protection for Machine Sources of Ionizing Radiation.

Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO).

All work shall be solely performed by a qualified Diagnostic/Nuclear Medical Physicist. No technician work shall be allowed. A qualified Diagnostic/Nuclear Medical Physicist shall be defined as a person who shall be certified by the American Board of Radiology in Diagnostic Medical Physics, American Board of Medical Physics, or the American Board of Health Physics.

MANDATORY SERVICES TO BE PERFORMED

The qualified Diagnostic/Nuclear Medical Physicist shall:

1. Perform annual inspections of imaging equipment which includes X-Ray, Fluoroscopy, and SPECT camera(s) to ensure compliance with the current American College of Radiology (ACR) requirements. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor and RSO prior to the qualified Diagnostic/Nuclear Medical Physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the service supervisor and RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within five (5) business days after completion of the inspection. All imaging equipment shall be inspected at least annually, not to exceed fourteen (14) months.

2. Perform acceptance testing of all new or relocated imaging equipment prior to first clinical use. The acceptance testing shall comply with ACR. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor and RSO prior to the qualified Diagnostic/Nuclear Medical Physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the service supervisor and RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within five (5) business days after completion of the inspection. The Medical Physicist shall be available to schedule the acceptance testing within one (1) week of notice.

3. Perform a full inspection of imaging equipment after repairs or modifications that may affect the radiation output or image quality. The inspection shall be completed within forty-eight (48) hours after communication to the qualified Diagnostic/Nuclear Medical Physicist. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the service supervisor and RSO prior to the qualified Diagnostic/Nuclear Medical Physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the service supervisor and RSO immediately upon discovery. A written report of the results shall be provided to the service supervisor or RSO within five (5) business days after performing the inspection. The qualified Diagnostic/Nuclear Medical Physicist shall be available to complete this inspection within two (2) business days after notice of repair.

4. Provide consultation on radiation safety and related compliance issues as needed.

5. Provide shielding design calculations for each new, replaced, or relocated X-Ray, and Nuclear Medicine imaging system. The calculations for each shall comply with the National Council for Radiation Protection and Measurements (NCRP) Report No. 147, and, for dental units, NCRP Report No. 145, and shall be documented in a written report which includes a diagram showing adjacent areas. The qualified Diagnostic/Nuclear Medical Physicist shall perform a shielding survey to verify the structural shielding was installed per the shielding design report and complies with the design goals. A written report of the shielding survey shall be provided to the RSO within five (5) business days after the shielding survey has been completed.

6. Review annually the quality assurance (QA) program (e.g. technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. A written report of the results shall be provided to the service supervisor or RSO within five (5) business days after performing of the inspection.

7. Perform a follow-up inspection to verify compliance of any necessary corrective action performed to correct deficiencies found.

8. Perform a manually calculated peak skin dose for patients receiving a peak skin dose of 5 Gray (Gy) or more calculated by dose tracking software or from any high dose procedure where the software calculation is questioned. The report shall provide information on clinical follow-up needed. The report shall be provided to the RSO and available within five (5) business days of notification of high dose.

9. Perform an annual audit of the diagnostic imaging program that shall include all modalities and also include QA/quality control (QC). The qualified Diagnostic/Nuclear Medical Physicist shall provide a written report of the results shall be provided to the COR within 15 calendar days after completion of the review.

EQUIPMENT

The qualified Diagnostic/Nuclear Medical Physicist shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The qualified Diagnostic/Nuclear Medical Physicist shall ensure the imaging equipment’s compliance with applicable Federal regulations and ACR recommendations, and shall include, at minimum, monitoring the following basic performance characteristics.

All equipment shall be located at the Madison VA Hospital, Rockford Clinic, or East Clinic. Current equipment to be serviced listed below. Detailed equipment list shall be provided upon request prior to services.

Note: List is subject to change as new equipment is installed but total number should remain the same. “One-for-one” equipment may be exchanged or replaced at no additional cost. If new equipment shall be obtained, either through new purchase, upgrade, or replacement of existing equipment, that equipment may be added, and if applicable, the replaced equipment deleted, from the service Purchase Order as needed upon notification of the Contracting Officer to be documented in writing via a modification. All versions and replacement versions of current X-Ray, Fluoroscopy, and Nuclear Medicine equipment shall be considered within scope for bilateral modification. Deleted equipment shall be credited in full if removed prior to any testing that has been performed.

Madison VA Hospital

Rockford Clinic

East Clinic

EQUIPMENT EVALUATION

The qualified Diagnostic/Nuclear Medical Physicist shall conduct equipment evaluation or quality control surveys of the current imaging equipment. The qualified Diagnostic/Nuclear Medical Physicist shall ensure the imaging equipment’s compliance with most current applicable Federal regulations and ACR recommendations, and shall include, at minimum, monitoring the following basic performance characteristics.

Radiographic and Fluoroscopic Equipment Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for qualified Diagnostic/Nuclear Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually, not to exceed fourteen (14) months. This evaluation shall include, at minimum, the following tests (as applicable).

1. Integrity of unit assembly.

2. Collimation and radiation beam alignment.

3. Fluoroscopic system resolution.

4. Automatic exposure control system performance.

5. Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation).

6. Image artifacts.

7. Fluoroscopic phantom image quality.

8. kVp accuracy and reproducibility.

9. Linearity of exposure versus mA or mAs.

10. Exposure reproducibility.

11. Timer accuracy.

12. Beam quality assessment (half-value layer).

13. Fluoroscopic entrance exposure. Maximum output and output using a phantom representing a standard size patient for all clinically used settings. The mode of operation (e.g., magnification mode, frame rate, and any other mode selected) must be documented for each measurement.

14. Fluorographic (image recording) entrance exposure rate (or air kerma rate) for cine imaging, if performed and entrance exposure rate (or air kerma) for spot images (if performed). Maximum output and output using a phantom representing a standard size patient for all clinically used settings. The mode of operation (e.g., magnification mode, frame rate, etc.) must be documented for each measurement.

15. Image receptor entrance exposure.

16. Equipment radiation safety functions.

17. Patient dose monitoring system calibration. This includes, for radiographic systems, the metric of dose to the image receptor (IEC Exposure Index or proprietary index) and, for fluoroscopy systems, and the displays of cumulative air kerma and, if available, DAP.

18. Video and digital monitor performance.

19. Digital image receptor performance.

20. Grids used with portable x-ray units shall be imaged for uniformity.

21. Display monitor performance.

22. For radiographic units, measurement of entrance skin exposure (or air kerma) for a standard size patient for common radiographic projections and comparison to published diagnostic reference levels and achievable doses (e.g., ACR practice parameter).

Note: The information on entrance exposure rates (or air kerma rates) from fluoroscopy and from fluorography, in Items (13) and (14) above, for each fluoroscope, shall be in a format suitable for providing to the physicians who operate the fluoroscope.

Computed Radiography (CR) and Digital Radiography (DR) Inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually, not to exceed fourteen (14) months. This evaluation shall include, at minimum, the following tests (as applicable).

1. Component and Imaging Plate Physical Inspection and Inventory.

2. Imaging Plate Dark Noise and Uniformity.

3. Exposure Indicator Calibration.

4. Linearity and Auto-ranging Response.

5. Laser Beam Function.

6. Limiting Resolution and Resolution Uniformity.

7. Noise and Low-Contrast Resolution.

8. Spatial Accuracy.

9. Erasure Thoroughness.

10. Aliasing/Grid Response.

11. IP Throughput.

12. Positioning and Collimation Errors.

Dental Inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities. The performance of Dental X-Ray inspections shall be annually, not to exceed fourteen (14) months. This evaluation shall include, at minimum, the following tests (as applicable).

1. Collimation.

2. Beam quality (half value layer).

3. Timer Accuracy and Reproducibility.

4. kVp Accuracy and Reproducibility.

5. mA or mAs Linearity.

6. Exposure Reproducibility.

7. Entrance Skin Exposure Evaluation.

8. Technique Chart Evaluation.

9. Image uniformity (artifact evaluation).

Nuclear Cardiology Inspection shall conform to the ASNC annual performance tests. If the inspection of this camera requires a qualified Diagnostic/Nuclear Medical Physicist other than the one named for the rest of the contract, credentials for this person must be provided. The performance of the nuclear cardiology scanner shall be at least annually, not to exceed fourteen (14) months. This evaluation shall include, but not be limited to, the following tests (as applicable).

1. Intrinsic Uniformity: fail criteria: > 3.5%

2. System Uniformity: fail criteria: > 4.5%

3. Intrinsic or System Spatial Resolution: fail criteria: > 3.5 mm bars

4. Relative Sensitivity: fail criteria: COV > 2.5%

5. Energy Resolution: fail criteria: > 12%

6. Count Rate Parameters: fail criteria

7. Formatter/Video Display

8. Overall System Performance for SPECT

9. System Interlocks

10. Dose Calibrators (Geometry, if applicable, Accuracy)

11. Center of Rotation

Display Monitors Annual performance evaluation conducted by the qualified Diagnostic/Nuclear Medical Physicist currently includes testing of thirteen (13) Radiology image acquisition display monitors for maximum and minimum luminance, luminance uniformity, resolution, and spatial accuracy. Increasing or decreasing the number of monitors may occur during the life of the contract and shall not affect the price of the quote. The image acquisition display monitors for nuclear cardiology shall also be tested annually, not to exceed fourteen (14) months.

DOCUMENTATION/REPORTS

Documentation shall include detailed descriptions of each piece of equipment tested, all procedures performed, and the results. Documentation shall be provided electronically to the RSO within five (5) business days of services unless previously stated otherwise.

HOURS OF OPERATION

A schedule of service shall be established to be completed primarily during the working hours, 8:00 AM Local Time until 4:30 PM Local (Central) Time to the extent possible, excluding Federal Holidays, unless coordinated with RSO prior to services. The service schedule shall be confirmed between the Contractor and COR prior to each service. The qualified Diagnostic/Nuclear Medical Physicist shall be given some latitude to complete evaluation according to location and scope of service provided.

Federal Holidays observed by the VAMC that shall be exempt:

Any other day specifically declared by the President of the United States to be a Federal Holiday.

When a holiday falls on a Sunday, the following Monday shall be observed as a Federal Holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

RESPONSE TIME

The qualified Diagnostic/Nuclear Medical Physicist shall ensure timely response times to each facility. Communication and scheduling with the RSO shall be via email or telephone for the following criteria:

On-Site Support Contractor shall provide a qualified Diagnostic/Nuclear Medical Physicist services within (+/-) five (5) business days of notice of proposed availability. The qualified Diagnostic/Nuclear Medical Physicist shall notify RSO of date prior to scheduling to confirm availability.

Consultation The qualified Diagnostic/Nuclear Medical Physicist shall provide consultation within five (5) business days of telephone or email notification from RSO regarding questions or concerns.

Urgent On-Site Support The qualified Diagnostic/Nuclear Medical Physicist shall provide urgent on-site support to facilities within two (2) business days of initial notification. The Diagnostic/Nuclear Medical Physicist shall respond with a phone call within forty-eight (48) hours of receiving notification to RSO of approximate date of arrival.

CHECK-IN REQUIREMENTS

The qualified Diagnostic/Nuclear Medical Physicist shall contact the RSO prior to performing services at each facility. Upon arrival, the qualified Diagnostic/Nuclear Medical Physicist shall check in with the RSO per the instructions given in email or phone call communication. The qualified Diagnostic/Nuclear Medical Physicist shall be escorted and shall be responsible to always wear visible identification while on the premises and follow all local visitor badging policies. The Contractor shall be responsible for insuring that the qualified Diagnostic/Nuclear Medical Physicist is properly identified by a badge, so that their identity and purpose can be readily ascertained when working throughout the facilities.

COMPLIANCE WITH THE GENERAL SAFETY REGULATIONS

All Contractors and Subcontractors performing services for the Government shall comply with all Occupational Safety and Health Administration (OSHA), Nuclear Regulatory Commission (NRC), National Health Physics Program (NHPP), State, County, and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this purchase order.

SPECIAL CONDITIONS

No later than ten (10) calendar days after notification of award, and prior to the start of services, the Contractor shall provide to the COR a listing of its personnel that are certified by the American Board of Radiology in Diagnostic/Nuclear Medical Physics, American Board of Medical Physics, or the American Board of Health Physics and information regarding a contact person for this purchase order.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Radiation Compliance Testing and Performance Monitoring (Medical Physicist Services and Support)

Purchase Order Period: Base POP Begin: 04-01-2026 POP End: 03-31-2027

PRINCIPAL NAICS CODE: 541990 - All Other Professional, Scientific, and Technical Services PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

Radiation Compliance Testing and Performance Monitoring

Purchase Order Period: Option 1 POP Begin: 04-01-2027 POP End: 03-31-2028

PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

Radiation Compliance Testing and Performance Monitoring

Purchase Order Period: Option 2 POP Begin: 04-01-2028 POP End: 03-31-2029

PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

Radiation Compliance Testing and Performance Monitoring

Purchase Order Period: Option 3 POP Begin: 04-01-2029 POP End: 03-31-2030

PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

Radiation Compliance Testing and Performance Monitoring

Purchase Order Period: Option 4 POP Begin: 04-01-2030 POP End: 03-31-2031

PRODUCT/SERVICE CODE: H258 - Equipment and Materials Testing - Communication, Detection, and Coherent Radiation Equipment

B.4 SERVICE SCHEDULE

2500 Overlook Terrace Madison, WI 53705 2286

USA

04/01/2026-03/31/2027

2500 Overlook Terrace Madison, WI 53705 2286

USA

04/01/2027-03/31/2028

2500 Overlook Terrace Madison, WI 53705 2286

USA

04/01/2028-03/31/2029

2500 Overlook Terrace Madison, WI 53705 2286

USA

04/01/2029-03/31/2030

2500 Overlook Terrace Madison, WI 53705 2286

USA

04/01/2030-03/31/2031

36C25226Q0147

SECTION C - CONTRACT (PURCHASE ORDER) CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within ten (10) calendar days before contract's period ends. The specified rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within ten (10) calendar days before contract's period ends; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least ten (10) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.4 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification…