H258--Medical Physicist Services for William S. Middleton Memorial Veterans Hospital
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C25226Q0147
- Agency
-
Veterans Integrated Service Network 12
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- PSC
- H258 Equipment And Materials Testing- Communication, Detection, And Coherent Radiation Equipment
- Place of performance
- William S. Middleton Memorial Veterans Hospital Madison WI 53705
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 12, is conducting market research to identify qualified vendors capable of providing Diagnostic Medical Physicist Services to the William S. Middleton VA Hospital in Madison, Wisconsin. The services encompass comprehensive inspections and quality assurance activities for radiographic, fluoroscopy, computed radiography, digital radiography, dental, nuclear cardiology (SPECT) equipment, and display monitors. Key requirements include conducting inspections within 48 hours following equipment repairs or modifications, performing acceptance testing for new or relocated equipment, designing shielding systems, delivering safety training, conducting annual QA program reviews, and calculating peak skin doses for patients receiving exposures of 5 Gray or more with accompanying clinical follow-up reports. This is a pre-solicitation notice issued for market research purposes only, with no formal solicitation currently active; responses are voluntary and carry no financial obligation for the government. The response deadline for capability information is December 17, 2025.
This procurement carries no set-aside designation and represents a competitive opportunity under NAICS code 541990 (All Other Professional, Scientific, and Technical Services) and PSC category H258 (Equipment and Materials Testing). No incumbent contractor, award value, or budget range has been disclosed in the pre-solicitation notice. The government has not identified evaluation criteria or established specific timeline parameters for contract performance at this stage, as the purpose of this market research is to determine the appropriate procurement method moving forward. Interested vendors should review the accompanying government file (36C25226Q0147.docx) for additional technical specifications and equipment details related to the current VA facility inventory.
Notice text
SOURCES SOUGHT SYNOPSIS
The Department of Veterans Affairs is issuing a sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Diagnostic Medical Physicist Services for the following Veterans Integrated Service Network (VISN) 12 facility: William S. Middleton VA Hospital in Madison, WI. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541990 All Other Professional, Scientific, and Technical Services.
THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred.
Requirements:
Provide Diagnostic Medical Physicist services to provide inspections to Radiographic, Fluorscopy, Computed Radiography, Digital Radiography, Dental, Nuclear Cardiology (SPECT) equipment and display monitors, provide inspections after repairs or modifications to the equipment withing 48 hours, provide acceptance testing for new or relocated equipment, provide follow-up inspections to verify compliance after corrective actions, provide shielding design, provide safety training, review QA program annually which may include technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, and monitoring of dose metrics from fluoroscopy studies, and perform manually calculated peak skin dose and provide a report for clinical follow-up for patients receiving a peak skin dose of 5 Gray (Gy) or more.
Current Equipment List (Subject to Change)
EE #
MANUFACTURER
MODEL
MFGR. EQUIPMENT NAME
38976
SIEMENS MEDI
AXIOM ARTIS MP
AXIOM ARTIS ZEE MP
38977
SIEMENS MEDI
ARTIS ZEE
AXIOM ARTIS ZEE BI-PLANE
41347
ORTHOSCAN IN
ORTHOSCAN 1000
ORTHOSCAN MINI C-ARM
48251
SIEMENS MEDI
LUMINOS AGILE
FLUORO UNIT
48866
PLANMECA INC
PROX
DIGITAL DENTAL X-RAY
48867
PLANMECA INC
PROX
DIGITAL DENTAL X-RAY
48868
PLANMECA INC
PROX
DIGITAL DENTAL X-RAY
48869
PLANMECA INC
PROX
DIGITAL DENTAL X-RAY
48870
PLANMECA INC
PROX
DIGITAL DENTAL X-RAY
49203
PHILIPS
ALLURA XPER 8D
XPER BI-PLANE
49223
HITACHI
AGFA DX-100
MOBILE DR SYSTEM
48224
HITACHI
AGFA DX-100
MOBILE DR SYSTEM
49234
SIEMENS MEDI
YSIO MAX
DR SYSTEM
52093
SPECTRUM DYN
D-SPECT
D-SPECT CARDIO
52687
ORTHOSCAN
ORTHOSCAN FD
MINI C-ARM
53130
AGFA
AGFA DX-D 100+
MOBILE DR SYSTEM
55107
SIEMENS MEDI
YSIO MAX
DR SYSTEM
55175
SIEMENS MEDI
YSIO MAX
DR SYSTEM
55515
SIEMENS MEDI
YSIO MAX
DR SYSTEM
68288
CANON
SOLTUS 500
MOBILE DR SYSTEM
68399
KAVO
OP 3D PRO
PANO DENTAL X-RAY
68747
KAVO
FOCUS
DIGITAL DENTAL X-RAY
68748
KAVO
FOCUS
DIGITAL DENTAL X-RAY
68749
KAVO
FOCUS
DIGITAL DENTAL X-RAY
69366
GENERAL ELEC
LUNAR iDXA
DEXA
70917
GENERAL ELEC
OEC ELITE BASIC
X-RAY UNIT ELITE DIGITAL
77719
MEDTRONIC
O-ARM O2
O-ARM
78217
SIEMENS MEDI
ARTIS PHENO
ARTIS PHENO
78226
GENERAL ELEC
OEC 3D
3D C-ARM
80753
SIEMENS MEDI
YSIO MAX
DR SYSTEM
82040
GENERAL ELEC
OEC ELITE VASM
X-RAY UNIT ELITE DIGITAL
84378
PHILIPS
AZURION 7 M20
AZURION MONO-PLANE
If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.
The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated.
BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.
Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM Local (Central) Time on December 17, 2025. All responses under this Sources Sought Notice must be emailed to joni.dorr@va.gov.
Files
| File | Type | Posted |
|---|---|---|
| 36C25226Q0147.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| H258--Medical Physicist for William S. Middleton Memorial Veterans Hospital | Award Notice | |
| H258--Medical Physicist Services for William S. Middleton Memorial Veterans Hospital | Solicitation | |
| This notice | Pre-Solicitation |
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