H191--Fuel Testing and Conditioning/Treatment

The Department of Veterans Affairs Network Contracting Office (NCO 10) is seeking comprehensive fuel testing and conditioning/treatment services for diesel and gasoline at the Dayton VA Medical Center. The procurement requires extensive fuel quality testing including elemental metals analysis, cetane index measurement, API gravity, distillation, viscosity, water and sediment content, thermal stability, microbiological testing, sulfur content, and flash point assessments. Additionally, contractors must provide fuel conditioning services such as mechanical filtration, water and contaminant removal, chemical treatment, fall protection, spill containment, and emergency response capabilities. The contract will be structured as a firm-fixed price purchase order with one base year running from August 20, 2025, to July 31, 2026, followed by four one-year option periods. Quotes are due by August 14, 2025, at 4 PM EDT, with evaluation based on pricing, technical approach, and past performance. A mandatory site visit is scheduled for August 6, 2025, at 10 AM to familiarize potential contractors with the facility requirements.

This solicitation is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) that are certified in the System for Award Management (SAM) database, operating under NAICS code 561210 with a small business size standard of $47 million. The fuel storage infrastructure at the Dayton VA Medical Center includes 14 aboveground storage tanks and 7 underground storage tanks with a total capacity of 217,450 gallons of diesel and 2,500 gallons of gasoline, plus an additional 7 generator storage tanks with smaller diesel capacities ranging from 96 to 275 gallons. Tank volumes vary significantly across the facility, ranging from 300 gallons to 30,000 gallons, and are distributed across multiple buildings and locations throughout the medical center. The contract will span a potential five-year period if all option years are exercised, providing ongoing fuel quality assurance and conditioning services to maintain operational readiness of the medical center's fuel systems. Services will be performed at the Dayton VA Medical Center, requiring contractors to work with diverse fuel storage configurations across the facility's extensive infrastructure.