H161--Generator Load Banking
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 36C24825Q0691
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- C.W. Bill Young VA Healthcare System 10000 Bay Pines Blvd. Bay Pines, Florida 33744, United States
- Points of contact
-
- William Penhallegon william.penhallegon@va.gov (727) 317-7152
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a contractor to perform annual generator load banking services at the C.W. Bill Young VA Medical Center in Bay Pines, Florida. The solicitation requires a qualified contractor to conduct comprehensive load testing on eight generators across multiple buildings, following strict Joint Commission requirements. Contractors must demonstrate a minimum of five years of generator operations experience and possess electrical safety training certifications in compliance with OSHA and NFPA standards. The load banking service will involve a four-hour testing process that includes varying load percentages (30%, 50%, and 75% of nameplate rating) with detailed 15-minute interval documentation. Responses to this pre-solicitation notice are due by April 22, 2025, with work expected to be performed during weekday hours between 6:00 AM and 4:00 PM, primarily targeting the month of June.
The contract is set aside exclusively for small businesses and encompasses a base year from June 29, 2025, to June 28, 2026, with four additional one-year option periods extending through June 28, 2030. The solicitation covers load banking for generators ranging from 100 kW to 600 kW across eight different buildings, with varying voltage configurations including 120/208v and 277/480v models. Contractors will be responsible for providing all necessary labor, equipment, cables, and transportation, while ensuring no interruption to building power operations. The technical requirements include comprehensive pre-run inspections, cable connections, potential safety barricading, and submission of detailed written reports documenting generator performance, specifications, and any identified deficiencies. While specific award values are not disclosed, the multi-year contract structure suggests a significant potential contract value for the selected small business contractor.
Notice text
STATEMENT OF WORK FOR GENERATOR LOAD BANKING
AT CW BILL YOUNG VA MEDICAL CENTER
10000 BAY PINES BLVD., BAY PINES, FL 33744
OVERVIEW
The contractor shall provide all the necessary labor, equipment, cables, transportation and supervision for an annual load banking of eight (8) generator units at CW Bill Young VA Medical Center. This is for a four hour load bank.
Base and 4 option years.
Base year 06/29/2025 06/28/2026
Option year 1 06/29/2026 06/28/2027
Option year 2 06/29/2027 06/28/2028
Option year 3 06/29/2028 06/28/2029
Option year 4 06/29/2029 06/28/2030
GENERATORS
The generators in this scope of work are:
Bldg. 1, Marathon 600 kW, 750 kVA, 277/480v
Bldg. 19, Magnetek 100 kW, 120 kVA, 120/208v
Bldg. 24, Allis-Chalmers 100 kW, 113 kVA, 120/208
Bldg. 37, Caterpillar 300 kW, 375 kVA, 120/208v
Bldg. 46, Onan 350 kW, 437 kVA, 277/480v
Bldg. 101, Caterpillar 210 kW, 263 kVA, 277/480v
Bldg. 102, Caterpillar 350 kW, 400 kVA, 277/480v
Bldg. 106, Generac 600 kW, 750 kVA, 277/480v
GENERAL REQUIREMENTS
The load banking shall meet the Joint Commission s requirements and are as follows:
30% of nameplate rating for 2 hours, followed by
50% of nameplate rating for 1 hour, followed by
75% of nameplate ratings for 1 hour, plus warm up and cool down time for a total continuous run of 4 hours.
A written record shall be kept of each generator run. At 15 minute intervals, the following readings will be recorded:
Lube Oil Pressure
Water Temperature
Exhaust Temperature
Amperes
Volts
Frequency
Prior to starting the generators, the contractor shall perform a pre-run inspection to include checking the oil level, coolant level and a visual inspection of the motor/generator.
The contractor will be required to furnish and make the necessary cable connections from the generator to the load bank. This may require parallel runs of cabling. In some locations, this may require barricades, safety cones or both.
A site visit will be required to determine parking, pathways and proper connections to the generator units.
Hours of work will be Monday through Friday, 6:00 AM - 4:00 PM. Government Holidays will not be worked. The target month for this work will be June.
The work performed shall not interrupt any power to the buildings in this Scope of Work.
QUALIFICATIONS OF CONTRACTORS
The contractor shall have technical training and track records of proven experience with generator operations and load banking for a minimum of five (5) continuous years.
The contractor shall have safety training either on-the-job or class-room type in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical and NFPA 70E Standard of Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certificates are available, the contractor s employer shall certify that the service technician has met this requirement and submit it to the VA Contracting Officer.
The contractor shall contact the Supervisor of the Electric Shop, Greg Thomas, at (727) 410-4808 to schedule the load banking a minimum of two weeks in advance.
SUMMARY OF WORK
Provide a complete written report of the load banking for each generator. Information in the report shall have the following data:
Company s name, address, telephone number and fax number
Name and signature of contractors who performed the load bank.
VA purchase order number or Contract Number.
Date and time of work.
Generator building number.
Generator model, Engine model, Nameplate rating
The fifteen minute interval log that was that was recorded during the load bank.
Description of generator condition and any deficiencies, if any.
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24825Q0691_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| H161--Generator Load Banking | Award Notice | |
| H161--Generator Load Banking | Solicitation | |
| H161--Generator Load Banking | Pre-Solicitation |
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