Group LES health insurance under GMC
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 19RP3826Q0042
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524114 Direct Health and Medical Insurance Carriers
- Place of performance
- Philippines
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks group health insurance coverage for locally employed staff at the U.S. Embassy in the Philippines, with quotations due June 15, 2026, at 4:00 P.M. Philippine local time. This is a competitive procurement with no set-aside; award will be made to the lowest-priced, technically acceptable, and responsible offeror.
Place of performance is the Philippines. The procurement covers approximately 3,300 covered lives (employees and dependents) across Embassy and Peace Corps locations. The contract structure is fixed-price with economic price adjustment, spanning a base year plus four one-year renewal options and one six-month option, with a minimum enrollment floor of 450 persons per performance period and a maximum of 22,500 persons across all contract years. The anticipated performance period begins January 1, 2027. The incumbent contractor is Philhealthcare, Inc., under contract 19RP3821D0014, which expires December 31, 2026.
Required minimum benefits include hospitalization with 100 percent semi-private room coverage, emergency services, ambulance, outpatient services, obstetric and newborn care, pediatric services, prescription drugs, preventive and wellness services, hearing aids, optical care, dental care (including orthodontia with specified lifetime limits), reproductive health, mental health and substance abuse care, rehabilitative services, and HIV/AIDS coverage. The annual maximum benefit limit is 1,268,000 Philippine Pesos. Offerors must be licensed or certified to write health insurance in the Philippines and must maintain liability insurance of at least $25,000 per specialty per occurrence. All costs must be incorporated into bi-weekly premium rates with no separate charges permitted. Eligible U.S. firms must submit prices and accept payment in U.S. dollars; foreign firms must submit prices and receive payment in local currency. Evaluation criteria include technical acceptability, licensing and certification, past performance, and pricing. A pre-quotation conference was held April 17, 2026; written questions closed April 21, 2026. Amendment 001, issued May 11, 2026, extended the deadline from May 15 and updated claims and retention data for 2021–2025.
Notice text
3 versions
Update #3 · Latest ·
UPDATE 5/11/2025
- Amendment 001
- Questions and Answers
UPDATE 04/20/2026
- Minutes from the Pre-Quotation Conference
-----------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for locally employed staff health insurance. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the email address shown below and in Section 3.5.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference on 17 April 2026, 9:30 A.M. (Philippine local time) at the U.S. Embassy Chancery Compound, Ermita, Manila and attendance is strongly encouraged. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 07 April 2026, 4:00 P.M. (Philippine local time). Access to U.S. Government properties will not be permitted without prior clearance.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 21 April, 2026, 4:00 P.M. (Philippine local time).
Quotations are due by 15 May 2026, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing Schedule
- Section 1, Retention Amounts in 3.2
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
- Proof of SAM Registration
Please note: Quotations that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #2 ·
UPDATE 04/20/2026
- Minutes from the Pre-Quotation Conference
-----------------------------------------------------------------------------------------------------------
Enclosed is a Request for Quotations (RFQ) for locally employed staff health insurance. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the email address shown below and in Section 3.5.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference on 17 April 2026, 9:30 A.M. (Philippine local time) at the U.S. Embassy Chancery Compound, Ermita, Manila and attendance is strongly encouraged. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 07 April 2026, 4:00 P.M. (Philippine local time). Access to U.S. Government properties will not be permitted without prior clearance.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 21 April, 2026, 4:00 P.M. (Philippine local time).
Quotations are due by 15 May 2026, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing Schedule
- Section 1, Retention Amounts in 3.2
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
- Proof of SAM Registration
Please note: Quotations that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Enclosed is a Request for Quotations (RFQ) for locally employed staff health insurance. The Embassy encourages prospective offerors to offer off-the-shelf plans that meet at least the minimum benefit levels required in this solicitation.
If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the email address shown below and in Section 3.5.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference on 17 April 2026, 9:30 A.M. (Philippine local time) at the U.S. Embassy Chancery Compound, Ermita, Manila and attendance is strongly encouraged. Prospective offerors/quoters should contact ManilaContracting@state.gov to facilitate preparation of access clearance. Please submit name/s representatives (limit to two) no later than 07 April 2026, 4:00 P.M. (Philippine local time). Access to U.S. Government properties will not be permitted without prior clearance.
Submit any questions you may have concerning the solicitation documents in writing to ManilaContracting@state.gov on or before 21 April, 2026, 4:00 P.M. (Philippine local time).
Quotations are due by 15 May 2026, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to ManilaContracting@state.gov
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 10MB. If the file size should exceed the10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.
In order for a quotation to be considered, you must also complete and submit the following:
- SF-1449
- Section 1, Pricing Schedule
- Section 1, Retention Amounts in 3.2
- Section 5, Representations and Certifications
- Additional information as required in Section 3
- The Offeror should submit a completed IRS Form W-14, found at www.irs.gov/w14, to ensure compliance with FAR 52.229-11;
- Proof of SAM Registration
Please note: Quotations that contain less than the minimum reimbursement levels or do not provide all benefit categories may be deemed technically unacceptable.
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| AMENDMENT 001_19RP3826Q0042.pdf | ||
| QUESTIONS AND ANSWERS_19RP3826Q0042.pdf | ||
| MINUTES OF MEETING_19RP3826Q0042.pdf | ||
| SOLICITATION_19RP3826Q0042.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Group LES health insurance under GMC | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Health Insurance for Locally Employed Staff | Department of State | No set-aside | |
| Health & Life Insurance Services for Locally Employed Staff of the U. S. Mission in Belize | Department of State | No set-aside | |
| Health Insurance for Locally Employed Staff, US Embassy Maputo, Mozambique | Office of Acquisition Management | No set-aside |
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