Grounds Maintenance, Test Site C-86/C-3, Eglin AFB
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- FA282325Q0040
- Agency
-
Air Force Test Center
Air Force Materiel Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Eglin AFB, Florida 32542, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Air Force Test Center at Eglin Air Force Base, Florida is seeking grounds maintenance services for Test Sites C-86 and C-3 through solicitation FA2823-25-Q-0040. The procurement requires bi-weekly maintenance of approximately 7 acres of semi-improved grounds and 1,250 linear feet of fence line during the growing season from March 15 through December 15, including mowing grass to maintain heights between 4-10 inches and trimming around obstacles and structures. Contractors must provide all personnel, equipment, and supervision necessary to maintain a clean, professional appearance while adhering to environmental requirements for hazardous materials and pesticide usage. Award will be made to the lowest priced, responsible offeror whose offer conforms to all solicitation requirements, with evaluation conducted under FAR 13.106-2(b) simplified acquisition procedures. Critical deadlines include site visit requests due by June 5, 2025 at 1400 CST, questions to be submitted by June 11, 2025 at 1:00 PM Central Time, and offers due by June 13, 2025 at 2:00 PM Central Time.
This procurement is designated as a 100% small business set-aside under NAICS code 561730 (Landscaping Services) with a size standard of $9.5 million. The solicitation does not identify any incumbent contractors or provide specific budget ranges, though it will be awarded as a firm-fixed price contract with pricing held firm for 60 calendar days. The contract structure includes a base year (CLIN 0001) and four option years (CLINs 1001-4001) for maintaining semi-improved grounds during each growing season, with specific areas including C-86 covering 5 acres and C-3 covering 2 acres. Performance will take place at Eglin Air Force Base in Florida, with contractors required to be registered in both the System for Award Management (SAM) database and Wide Area Work Flow for electronic payment processing. Offerors must complete the attached C-86 and C-3 Bid Schedule for all contract periods, as failure to provide proper pricing will render proposals technically unacceptable.
Notice text
2 versions
Update #2 · Latest ·
*Note: This Solicitation has been amended to hold a site visit at 1000 CST, Wednesday, June 4th at test site C-86 off of Hwy 285, Eglin Range Road 200. A valid drivers license will be required to attend this Site Visit. Attendance is not mandatory to quote. Please submit the names of all potential visitors to andrew.adams.38@us.af.mil prior to COB June 3rd.:
This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued.
This is a competitive Request for Quote (RFQ) and the solicitation number for this requirement is FA2823-25-Q-0040. The Operational Contracting Division, Air Force Test Center at Eglin, AFB, Florida, requires Grounds Maintenance Services in accordance with the Performance Work Statement dated 3 March 2025. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures, as supplemented. This procurement will be conducted as a 100% Small Business set-aside; please identify your business size in your response based upon this standard. Award will be made to the lowest priced, responsible Offeror whose offer conforms to all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. There will be no advanced payments.
The North American Industry Classification System code (NAICS) is 561730, Landscaping Services, with a size standard of $9.5M. A firm-fixed priced contract will be awarded.
The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.
The Government is not responsible for any costs incurred or associated with preparation and submission of an offer in response to this solicitation. NO OFFERORS WILL BE COMPENSATED FOR SUBMITTING AN OFFER.
REQUIREMENT:
CLIN 0001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Base Year Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 1001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 1 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 2001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 2 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 3001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 3 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 4001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 4 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
FOB Destination Shipping Requested.
The Contracting Officer has determined that there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during the evaluation the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit information to the extent necessary to determine the price fair and reasonable.
BASIS FOR AWARD: Offerors are required to fill out the C-86 and C-3 Bid Schedule attachment to provide pricing for each applicable component for the base year, as well as for each of the 4 option years. In accordance with AFIMSC regulations, pricing must be provided in this attached Bid Schedule. Any offerors who fail to provide pricing IAW the attached Bid Schedule for the base year and each option period will be deemed technically unacceptable. In accordance with FAR 13.106-1(a)(2), offerors are notified that the award will be made to the lowest priced offeror that meets the minimum technical requirements. Offeror will be evaluated in accordance with FAR 13.106-2(b).
All offerors are required to provide their Representations and Certifications with their quote.
All offers must list CAGE code, Company name, POC, and phone number. If you need to obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.
DEADLINES:
A site visit well be held at 1000 CST, Wednesday, June 4th at test site C-86 off of Hwy 285, Eglin Range Road 200. A valid drivers license will be required to attend this Site Visit. Attendance is not mandatory to quote. Please submit the names of all potential visitors to andrew.adams.38@us.af.mil prior to COB June 3rd.
Submit any questions to the attention of Andrew Adams by email to andrew.adams.38@us.af.milno later than 1:00 PM Central Time on 11 June 2025.
Offers are due no later than 2:00 PM Central Time on 13 June 2025.
Attachments:
1. PWS, dated 3 Mar 2025
2. C-86 and C-3 Bid Schedule
3. QASP, dated 3 Mar 2025
4. SCA Wage Determination, dated 22 Dec 2024
Update #1 ·
This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will NOT be issued.
This is a competitive Request for Quote (RFQ) and the solicitation number for this requirement is FA2823-25-Q-0040. The Operational Contracting Division, Air Force Test Center at Eglin, AFB, Florida, requires Grounds Maintenance Services in accordance with the Performance Work Statement dated 3 March 2025. This acquisition is under Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and Commercial Services, and FAR Part 13, Simplified Acquisition Procedures, as supplemented. This procurement will be conducted as a 100% Small Business set-aside; please identify your business size in your response based upon this standard. Award will be made to the lowest priced, responsible Offeror whose offer conforms to all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. There will be no advanced payments.
The North American Industry Classification System code (NAICS) is 561730, Landscaping Services, with a size standard of $9.5M. A firm-fixed priced contract will be awarded.
The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.
The Government is not responsible for any costs incurred or associated with preparation and submission of an offer in response to this solicitation. NO OFFERORS WILL BE COMPENSATED FOR SUBMITTING AN OFFER.
REQUIREMENT:
CLIN 0001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Base Year Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 1001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 1 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 2001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 2 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 3001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 3 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
CLIN 4001: (FIRM-FIXED PRICE) Maintain Semi-Improved Grounds, Option Year 4 Growing Season IAW PWS dated 3 March 2025 (Qty 1 Each);
FOB Destination Shipping Requested.
The Contracting Officer has determined that there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists no additional price information will be requested. However, if at any time during the evaluation the Contracting Officer determines that adequate price competition no longer exists, Offerors may be required to submit information to the extent necessary to determine the price fair and reasonable.
BASIS FOR AWARD: Offerors are required to fill out the C-86 and C-3 Bid Schedule attachment to provide pricing for each applicable component for the base year, as well as for each of the 4 option years. In accordance with AFIMSC regulations, pricing must be provided in this attached Bid Schedule. Any offerors who fail to provide pricing IAW the attached Bid Schedule for the base year and each option period will be deemed technically unacceptable. In accordance with FAR 13.106-1(a)(2), offerors are notified that the award will be made to the lowest priced offeror that meets the minimum technical requirements. Offeror will be evaluated in accordance with FAR 13.106-2(b).
All offerors are required to provide their Representations and Certifications with their quote.
All offers must list CAGE code, Company name, POC, and phone number. If you need to obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov/portal/public/SAM/. Lack of registration in SAM database will make an offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.
DEADLINES:
No site visit will occur unless requested NLT June 5, 1400 CST. Site images can be found in the PWS. If a site visit is requested, attendance is not mandatory to quote. Those who will be attending need to send the attendee’s full name and date of birth so a base access pass may be obtained. Contractors with retiree or dependent cards are not supposed to use them for official duty on the base. Please send a list of ALL attendee information to andrew.adams.38@us.af.mil. This information is required by COB on 6 June 2025.
Submit any questions to the attention of Andrew Adams by email to andrew.adams.38@us.af.milno later than 1:00 PM Central Time on 11 June 2025.
Offers are due no later than 2:00 PM Central Time on 13 June 2025.
Attachments:
1. PWS, dated 3 Mar 2025
2. C-86 and C-3 Bid Schedule
3. QASP, dated 3 Mar 2025
4. SCA Wage Determination, dated 22 Dec 2024
Files
| File | Type | Posted |
|---|---|---|
| RFI Grounds Maintenance.pdf | ||
| C-86 and C-3 Bid Schedule.xlsx | XLSX spreadsheet | |
| SCA Wage Determination dated 22 Dec 2024.pdf | ||
| QASP dated 5 Mar 2025.pdf | ||
| PWS revised 5 Mar 2025.pdf | ||
| Combo including Clauses.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grounds Maintenance, Test Site C-86/C-3, Eglin AFB | Award Notice | |
| This notice | Solicitation |
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