PWS revised 5 Mar 2025.pdf

REV. DATE: 1 March, 2020.

Note to the COR: Are you using the latest PWS template? Go to the SharePoint (link below) to make sure that you have the latest copy:

https://usaf.dps.mil/sites/11252/24048/CO%20Support%20TRIRIGA%20Deploy/ServiceContra cts/Shared%20Documents/Forms/AllItems.aspx

[NOTE TO THE WRITER: THIS PERFORMANCE WORK STATEMENT IS BASED ON

COMMERCIAL MARKET PRACTICES AS DETERMINED BY THE MARKET RESEARCH

CONDUCTED ON THIS REQUIREMENT. IT REFLECTS HOW THE COMMERCIAL

SECTOR DOES BUSINESS. THIS DOES NOT RELIEVE THE REQUIREMENT TO

PERFORM MARKET RESEARCH FOR YOUR LOCAL AREA. YOU MUST TAILOR THE

DOCUMENT FOR YOUR BASE BY INCLUDING YOUR UNIQUE REQUIREMENTS AND

QUANTITIES FOR WORKLOAD ESTIMATES. YOU MAY ADD ADDITIONAL

SUBPARAGRAPHS UNDER THE APPROVED PARAGRAPH SECTIONS, AND MAY

“RESERVE” PARAGRAPHS AND DELETE TEXT WHIN THAT PARAGRAPH,

HOWEVER NO MAJOR SECTIONS SHALL BE ADDED. CONTRACT LINE ITEMS

(CLINS) ARE TO BE STANDARDIZED AS WELL TO SUPPORT THE ACTIVITY

MANAGEMENT PLANS IN ORDER TO PROVIDE FULL PRICE VISIBILITY. IF CLINS

AREN’T BEING USED THEN SKIP THAT CLIN NUMBER BUT DO NOT RENUMBER

REMAINING CLINS

THE PWS IS WRITTEN WITH THE GERNERAL AFCOLS GUIDANCE. THE COR NEEDS

TO REFER TO THE CURRENT FY AFCOLS TO ADJUST THE WORKLOAD

ACCORDINGLY]

FOR HOST NATION LOCATIONS: IF AFCOLS STANDARDS CONFLICT FROM HOST

NATION REQUIREMENTS MADE APPLICABLE BY INTERNATIONAL AGREEMENT

OR COUNTRY-SPECIFIC FINAL GOVERNING STANDARDS (FGS) THEN THOSE FGS

SHALL BE THE PREVAILING STANDARD. A WAIVER WILL NOT BE REQUIRED IN

THESE CIRCUMSTANCES, BUT STATED STANDARD(S) NEED TO BE DOCUMENTED

AS AN ATTACHMENT IN THE PWS FOR AUDITABILITY PURPOSES.

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

Site C-86 & C-3

5 Mar 2025

Prepared by Eglin AFB, FL

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain semi-improved Grounds

1.1.1 Mow

1.1.2 Trim

1.1.3 Base Perimeter Fence Line

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.2 QUALITY ASSURANCE

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.2 UTILITIES

3.3 MATERIALS

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

3.5 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.2 BACKGROUND

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

4.4 ENVIRONMENTAL REQUIREMENTS

4.4.1 Hazardous Materials

4.4.2 Spill controls

4.4.3 Pesticides

4.4.4 Hazardous Materials Inventory

4.4.5 Hazardous Materials Management

4.4.6 Final Report

4.5 PERMITS, LICENSES AND CERTIFICATIONS

4.6 HOURS OF OPERATION

4.6.1 Base Closures

4.7 SECURITY REQUIREMENTS

4.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

4.9 INTERFACES

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE (QUALITY ASSURANCE

PERSONNEL)

4.11 WORK CLEARANCE REQUESTS

4.12 SAFETY REQUIREMENTS AND REPORTS

4.12.1 SCHEDULE CHANGES

5 APPENDIXES

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Eglin Air Force Base (AFB) Site C-86 & C-3 in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. Areas maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (CO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract.

The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Eglin AFB is 15 March through 15 December. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification or notification or as otherwise agreed to by the parties.

Fence lines identified shall be trimmed to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. All areas shall be trimmed concurrent with mowing. Application of nonselective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, fire hydrants, light poles, etc… shall only be allowed with the COR approval.

1.1 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds are identified in Appendix A and B.

1.1.1 MOW

The contractor shall maintain grass height between 4 and 10 inches in all semi-improved grounds areas. Maintain a uniform appearance in all areas. Where possible, maintain adjacent areas at or near the same grass heights.

1.1.2 TRIM

The contractor shall trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi - improved grounds. Trimming height shall match surrounding area grass height. All areas shall be trimmed concurrent with mowing.

1.1.3 BASE PERIMETER FENCE LINE

The contractor shall maintain a 10ft strip on each side of the perimeter fence (20 ft. total) as Semi-Improved Grounds where applicable. The fence line is identify in Appendix A and B.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each work shall be allowed in an effort to identify normal phase-in problems.

Performance Objective (PO) PWS Section

Performance Threshold Method of Surveillance

PO-1 - Maintain Semi-Improved Grounds

1.1 Excellent: 0 defects Customer

Complaint;

100% Inspection;

Periodic Validation

Very Good: 1 defect

Satisfactory: 4 defects

Marginal: 5 defects

Unsatisfactory: More than 5 defects

PO-2 - Trim 1.1.2 Excellent 0 defects Very Good: 1 defect Satisfactory: 4 defects Marginal: 5 defects Unsatisfactory: More than 5 defects

Customer Complaint;

100% Inspection;

Periodic Validation

2.1 QUALITY CONTROL

The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), Tree Care Industry Association, American Society of Landscape Architects, the American National Standards Institute (ANSI), and local Extension Offices of the Federal Cooperative Extension Service. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback. The plan shall be submitted no later than the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 QUALITY ASSURANCE.

The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 1 calendar days of receipt.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

N/A

3.2 UTILITIES

The Government WILL NOT furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any Contractor property, equipment or system without prior CO review and approval.

The contractor shall practice energy conservation in the Government provided facilities.

3.3 MATERIALS

"None”

3.4 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

3.5 SOLID WASTE COLLECTION AND DISPOSAL

The Contractor shall use existing bulk containers to dispose of trash or solid waste generated from accomplishment of services detailed in this PWS (except for the work describes in section

1.8 Special Requirements). The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The CO or COR shall identify these specific dumpsters for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Eglin AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 BACKGROUND

The area to be maintained is located off Eglin AFB on the Eglin Test Center Range, East off Hwy 285 @ Range Road 200, C-86 and West of Hwy 285 at C-3. Site C-86 includes facilities 8680, 8681,8683,8684 and Front side of 8688. Site C-3 is only that area encompassing facilities 2066 and 2067. (Boundaries are N,W.S pavement and unimproved road to the East.)

4.3 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.4 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.4.1 HAZARDOUS MATERIALS

The CO shall approve all hazardous materials brought on-site by the contractor prior to use. The contractor shall obtain approval using the application requirements of the AF Form 3952. Once the process is implemented and contractor is trained, the contractor may submit the AF Form 3952 electronically. The CO has the right to prohibit the use of hazardous materials it deems to be especially hazardous to human health and environment. In the event the CO does not approve a hazardous material for use, the CO may provide the contractor a list of suitable substitutes;

however, the contractor shall retain responsibility for finding an acceptable substitute. The contractor shall take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.4.2 SPILL CONTROLS

The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

4.4.3 PESTICIDES

All pesticides must be approved prior to use by the Command Entomologist if not on base approved list (Submit list with intended uses via the CO). The contractor shall provide an inventory of hazardous materials with the applicable Material Safety Data Sheet (MSDS) that will be used to perform the required services. In addition, use reasonable care to avoid releasing hazardous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.4.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

4.4.3.2 MONTHLY REPORTS

The Contractor shall submit a report to the CO within 10 working days following each month listing all pesticide applications made. Include pesticide name, use concentration, amount applied, date, and detailed location of use. A DD Fm 1532 will be provided on request to facilitate record keeping.

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.4.4 HAZARDOUS MATERIALS INVENTORY

The contractor shall maintain an up-to-date hazardous material inventory with copies of MSDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved MSDS and AF Form 3952s.

4.4.5 HAZARDOUS MATERIALS MANAGEMENT

The contractor shall remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base.

4.4.6 FINAL REPORT

The contractor shall submit a final inventory, not later than ten working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the CO or COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.5 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. All pesticide application will be made by State or Host Nation certified applicator as prescribed in DoDI 4150.07.

4.6 HOURS OF OPERATION

Perform grounds maintenance services during normal duty hours which are 06:00-15:30, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the contractor to work at times other than normal working hours. When the contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

RECOGNIZED HOLIDAYS.

The following federal holidays will be observed by the contractor except where Service Contract Act specifies differently:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.6.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.7 SECURITY REQUIREMENTS

The contractor shall comply with Eglin AFB and Eglin Test Center rules and regulations. These regulations are available for review in the Contracting Office. Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges.

Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base.

Procedures for commercial vehicle access to the base are subject to change without prior notice.

4.8 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

This service is not determined to be essential for performance during crisis according to DODI 3020.37.

SPECIAL QUALIFICATIONS

The contractor shall provide the name and telephone number of the Contractor’s on-site contract manager and alternate responsible for all requirements in the PWS. The contractor’s on-site must be able to speak and write in the English language. Contact employees must be American Citizens.

4.9 INTERFACES

Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government supervisor so requests, temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the CO immediately by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

4.10 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The Contracting Officer will appoint a primary representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the contractor after contact award.

4.11 WORK CLEARANCE REQUESTS

The contractor shall obtain an approved Work Clearance Request for all work which involves excavation including minor digging. Digging permits are available through the COR.

4.12 SAFETY REQUIREMENTS AND REPORTS

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence

SCHEDULES

The contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for review at the post-award conference and at each option year. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office", PDF or Google Docs software.

4.12.1 SCHEDULE CHANGES

Occurrence based (non-permanent and no more than once a month) schedule changes due to customer requests or base exercises shall be support by the contractor. The COR will request the changes to the contractor 10 days before the schedule change take place for improved grounds mowing only at no additional cost to the government.

5 APPENDIXES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

Estimated Workload Data (Annually)

ESTIMATED

QUANTITIES

ITEM DESCRIPTION QTY UNIT FREQUENCY

Semi- Improved Grounds

7 Acres BI-Weekly 2 Fence Line 1250 LF BI-Weekly

APPENDIX B –AREA MAPS OR SITE PLANS

Semi-improved (__2__sheets)

Trimming Fence Line (1 sheet)