Grounds Maintenance | Base+4 | Edward Hines, Jr. VA Hospital Building 37 | HINES, IL -- S208
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C79125Q0013
- Agency
-
National Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561730 Landscaping Services
- Place of performance
- Hines, Illinois 60141, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs National Acquisition Center is seeking a grounds maintenance contractor for the Hines VA Medical Center Service and Distribution Center in Hines, IL. The solicitation, designated as RFQ #36C79125Q0013, requires comprehensive grounds maintenance services including grass cutting, tree and bush trimming, weed control, fertilization, and seasonal landscape management from April through November. Additionally, the contractor must provide snow and ice removal services for roadways, sidewalks, and parking lots during winter months. Quotations are due by February 14, 2025, at 5:00 pm Eastern Time, with electronic submissions sent to christopher.seitler@va.gov and regina.rockwood@va.gov. The evaluation will be based on the lowest-priced technically acceptable offer, considering price, past performance, and technical factors, with a minimum requirement of three years of relevant experience.
The procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 561730, with a small business size standard of $9.5 million. The contract covers a base period beginning April 1, 2025, with four potential option years, supporting a 500,000 square foot facility situated on a 20-acre parcel. The site includes paved roadways, parking areas, and a one-acre parking lot with both pavement and gravel surfaces. A mandatory site visit is scheduled for February 3, 2025, at 10:00 am CST, and all interested firms must be registered in the System for Award Management (SAM) to be eligible for contract award. The unscheduled maintenance component includes a $20,000 annual not-to-exceed amount, with specific provisions for potential tree and shrub replacements, and the contractor will be subject to weekly performance evaluations by the Facility Manager.
Notice text
2 versions
Update #2 · Latest ·
UPDATE-10 FEB 2025 | Amendment 36C79125Q0013 0001 | Added to Attachments/Links
UPDATE-10 FEB 2025 | RFI Q&A | Added to Attachments/Links
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation is issued as a Request for Quotation (RFQ) and the solicitation number for this requirement 36C79125Q0013.
This procurement is issued for 100% SDVOSB Set-Aside. The associated NAICS code is 561730.
The small business size standard is $9.5 million.
The Contractor shall provide shall furnish all labor, supervision, transportation equipment, and supplies to perform grounds maintenance services at the
Hines VA Medical Center Service and Distribution Center located at 1st Ave., 1 Block North of 22nd St., Hines IL 60141. Work shall be performed in accordance with the specifications, terms, and conditions of this solicitation.
The estimated date for starting work will be on April 1, 2025.
All quotations shall be submitted electronically no later Friday, February 14th 2025, at 5:00 pm, Eastern Time, to the following: christopher.seitler@va.gov & regina.rockwood@va.gov.
Please contact Christopher or Regina for RFIs. Last day to submit an RFI is Tuesday, February 11th, 2025 at 5:30pm EST.
All interested firms are advised that registration in the System for Award Management (SAM) is required to eligible for award of contract. For more information, please check the SAM website at https://www.sam.gov. Registration in SAM is free.
Review the attachments for the full contract terms and required clauses.
A Site Visit is planned for Monday, February 3rd, 2025, @ 10:00am CST. See Instructions to Quoters for more details.
Summary of Expectations
The contractor shall perform grounds maintenance for VASDC, building 37 that includes grass cutting, trimming trees, trimming bushes, pulling and treating for weeds, fertilizing and feeding grass, plants, flowers, trees, bushes and other greenery and plants as needed. Lawn maintenance shall also include a spring and fall cleaning of grounds and shall start on April 1 and end on November 30 of each year.
This scope also includes the removal of snow and ice from roadways, sidewalks, and parking lots. The contractor shall be required to salt parking lots and roadways and sidewalks.
The VASDC Building 37 facility is comprised of an approximately 500,000 square foot building on an approximately 20-acre parcel of land. The 500,000 square foot building is surrounded by paved roadways and parking areas with curb and gutter. Also included in the snow removal is an approximately 1-acre parking area on the west side of the facility that contains both pavement and gravel surface areas with no curb and gutter (CMOP Upper parking lot). Do not block any parking spots with snow.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation is issued as a Request for Quotation (RFQ) and the solicitation number for this requirement 36C79125Q0013.
This procurement is issued for 100% SDVOSB Set-Aside. The associated NAICS code is 561730.
The small business size standard is $9.5 million.
The Contractor shall provide shall furnish all labor, supervision, transportation equipment, and supplies to perform grounds maintenance services at the
Hines VA Medical Center Service and Distribution Center located at 1st Ave., 1 Block North of 22nd St., Hines IL 60141. Work shall be performed in accordance with the specifications, terms, and conditions of this solicitation.
The estimated date for starting work will be on April 1, 2025.
All quotations shall be submitted electronically no later Friday, February 14th 2025, at 5:00 pm, Eastern Time, to the following: christopher.seitler@va.gov & regina.rockwood@va.gov. If you have any questions, please contact Christopher or Regina no later than 4:00pm EST, Thursday, January 30th, 2025.
All interested firms are advised that registration in the System for Award Management (SAM) is required to eligible for award of contract. For more information, please check the SAM website at https://www.sam.gov. Registration in SAM is free.
Review the attachments for the full contract terms and required clauses.
A Site Visit is planned for Monday, February 3rd, 2025, @ 10:00am CST. See Instructions to Quoters for more details.
Summary of Expectations
The contractor shall perform grounds maintenance for VASDC, building 37 that includes grass cutting, trimming trees, trimming bushes, pulling and treating for weeds, fertilizing and feeding grass, plants, flowers, trees, bushes and other greenery and plants as needed. Lawn maintenance shall also include a spring and fall cleaning of grounds and shall start on April 1 and end on November 30 of each year.
This scope also includes the removal of snow and ice from roadways, sidewalks, and parking lots. The contractor shall be required to salt parking lots and roadways and sidewalks.
The VASDC Building 37 facility is comprised of an approximately 500,000 square foot building on an approximately 20-acre parcel of land. The 500,000 square foot building is surrounded by paved roadways and parking areas with curb and gutter. Also included in the snow removal is an approximately 1-acre parking area on the west side of the facility that contains both pavement and gravel surface areas with no curb and gutter (CMOP Upper parking lot). Do not block any parking spots with snow.
Files
| File | Type | Posted |
|---|---|---|
| 36C79125Q0013 0001.pdf | ||
| 36C79125Q0013-Grounds Maint-RFI Replies.pdf | ||
| 36C79125Q0013_1.pdf | ||
| Instructions to Quoters - Grounds 2025.pdf | ||
| WD 15-5017-20241223.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Grounds Maintenance | Hines VA Hospital | HINES, IL | Award Notice | |
| This notice | Solicitation |
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