Instructions to Quoters - Grounds 2025.pdf

36C79125Q0013 | Grounds Maintenance

Instructions for Submitting a Quote

This is a Total Service-Disabled Veteran Owned Small Business (SDVOSB) Set Aside. To be eligible to quote as a

SDVOSB you must be verified and listed in the Vendor Information Portal, VetBiz.va.gov at time of submission of your quotation.

SAM.gov submissions of quotations are required for 36C79125Q0013

Questions: RFIs regarding this RFQ are to be submitted in writing to the two contacts listed below no later than 5:30

P.M. EST (4:30pm CST) Tuesday, February 11th, 2025.

Christopher Seitler, Email: Christopher.Seitler@va.gov cc: Regina Rockwood, Regina.Rockwood@va.gov

Quotes must be received by the required due date and time by the contracting officer. Quotes shall be submitted electronically GSA by the due date specified in Block 8 of the solicitation.

Site Visit (Pre-Quote)

A Site Visit is scheduled on Monday, February 3rd, 2025, at 10:00 A.M. Respondents are encouraged to visit the site to gain a better understanding of the areas to be serviced in accordance to the Performance Work Statement. You MUST communicate your intent to participate to Christopher Seitler and Regina Rockwood of by 4:00pm EST, Thursday, January 30th, 2025.

Subject line should include: HINES BLDG 37 Grounds Maintenance – Site Visit – ‘Company Name’

Body should include the names of the attendees.

Christopher Seitler Regina Rockwood

Christopher.Seitler@va.gov Regina.rockwood@va.gov

Telephone: (720) 497-2321 Telephone: (708) 786-7625

Meet-Up Location and Details:

Interested parties will meet in front of Door 32 on the east side of Hines VA Medical Center Building 37. A maximum of three (3) Company representatives will be allowed to attend. Individual(s) participating will be cleared for entry by the facility manager. After presenting company ID, and business cards, individuals will be escorted into the maintenance conference room.

SUBMITTALS

1. Form 1449 Solicitation/Contract/Order for Commercial Items

Offeror to complete Blocks 12, 17, & 30 (a, b, and c).

2. Pricing Schedule:

Submit your quotation on the Pricing Schedule for all line items listed. Provide date for when quote will expire.

3. Responsibility documentation: Offeror’s responsibility will be evaluated in accordance with FAR Subpart 9.1, Responsible Prospective Contractors. In order to properly evaluate responsibility, the offeror must provide the following acceptable evidence of the offeror’s ability to obtain necessary resources. In accordance with FAR 9.104-3, acceptable evidence includes commitment or explicit arrangements to rent, purchase, or otherwise obtain needed facilities, equipment, other resources, and personnel. The offeror must submit the following documentation, at a minimum, to meet this requirement:

a. Proof of personnel, either already on staff or with necessary commitment to hire personnel that will be in existence at the time of award, with the required training, experience, as required by the statement of work and all local and/or federal requirement to successfully perform all aspects of the requirement.

mailto:Christopher.Seitler@va.gov mailto:Regina.Rockwood@va.gov mailto:Christopher.Seitler@va.gov mailto:Regina.rockwood@va.gov

36C79125Q0013 | Grounds Maintenance

EVALUATION FOR AWARD

(a) The Government will evaluate offeror’s responsibility in accordance with FAR Subpart 9.1. Award will be made to the lowest priced technically acceptable offer. The Government will award a Delivery Order resulting from this solicitation to the responsible offeror, in accordance with FAR 9.1, whose offer conforming to the set aside criteria of VAAR 852.219-73 (NOV 2020) (DEVIATION) and conforming to the solicitation will be the most advantageous to the Government.

(i) Price

(ii) Past Performance

(iii) Technical

Subfactor 1 - Contractor has minimum of 3 Years experience

Technical and past performance, when combined, are: Approximately equal to cost or price.

Price quotations will be evaluated for price fairness and reasonableness. The total evaluated price, as described in paragraph b, will be used to determine the lowest priced technically acceptable offer.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).