Great Texas Air Show- Tents, Canopies, Chairs- Amendment-0001

The Department of the Air Force Air Education and Training Command is soliciting quotes for rental, delivery, setup, and removal services for chairs, tables, tents, and canopies to support the Great Texas Air Show at Joint Base San Antonio Randolph on May 2-3, 2026. The contract requires a vendor to provide 1,368 folding chairs (360 white resin and 658 poly chairs), 243 tables (190 six-foot rectangular banquet tables, 45 sixty-inch circular tables, and 8 high-top tables), one 100-foot by 140-foot rectangular commercial frame tent, and 64 aluminum frame canopies (6 twenty-foot square and 58 ten-foot square units) distributed across multiple operational areas on the flightline. Delivery must commence no earlier than Thursday, April 30, 2026 at 0800 hours, with all items fully set up by Friday, May 1, 2026 at 1700 hours; all materials must be removed by midnight on Sunday, May 3, 2026. Award will be made to the single responsive, responsible small business offering the best value at the lowest fair and reasonable price, with evaluation based on technical acceptability (specification sheets with part numbers meeting salient characteristics and one-year minimum warranty for labor and parts) and total evaluated price. The deadline for quote submission is March 6, 2026 at 1:00 PM CST, and all written questions must be submitted by February 19, 2026 at 1:00 PM CST.

This is a 100 percent Small Business set-aside restricted to small business concerns classified under NAICS code 532289 (Rental and Leasing of Other Commercial and Industrial Machinery and Equipment) with a size standard of $12,500,000. The incumbent contractor is RK Strategic Management Solutions, which was awarded a 2024 contract valued at $43,044. Quotes must be submitted via email to brandon.woodrum.6@us.af.mil and Seth.James.1@us.af.mil for two contract line items: CLIN 0001 for materials and CLIN 0002 for installation and removal, both priced as firm fixed-price lump sum deliverables. Delivery is required 60 days after receipt of order with FOB Destination, shipping costs included in quoted prices, and NET 30 payment terms. Performance will occur in Universal City, Texas 78148, at Joint Base San Antonio with flightline tarmac placement requiring ballast anchoring via sandbags; the contractor must provide an on-call point of contact available within reasonable commuting distance and coordinate base access for all personnel and vehicles through the contracting officer.