2026 Great TX Airshow SOW _ Tables-Chair-Tents-Canopies-PDF.pdf
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- Solicitation number
- FA301626Q6087
About this file
This is a Statement of Work for chair, table, tent, and canopy rental services supporting the Great Texas Air Show at Joint Base San Antonio Randolph, occurring May 2-3, 2026. The contractor must deliver, set up, and tear down all rental items according to specific placement diagrams provided by the government.
The required items include 360 white resin folding chairs, 658 poly folding chairs, 140 six-foot rectangular banquet tables, 45 sixty-inch circular tables, one 200-foot by 40-foot rectangular tent, six 20-foot square aluminum frame canopies, and 56 ten-foot square aluminum frame canopies. These items must be distributed across multiple teams and locations including the Air Show Events Team, Ground Operations, Medical Response Team, Security Forces, Protocol Team, Gold Star/AFFF Family Support Team, Thunderbirds VIP tent, and twelve cooling stations. Delivery must occur no earlier than Thursday, April 30, 2026 at 0800 and be fully set up by Friday, May 1, 2026 at 1700. All items must be picked up after 1700 on Sunday, May 3, 2026, with everything removed from the flightline before midnight. The contractor must provide an on-call point of contact available for in-scope needs and coordinate base access through the contracting officer. The government will provide a diagram detailing drop-off locations and specific placement instructions for each item, and the contractor must follow all placement guidance. Pricing must not include warranty or damage coverage, and any modifications or additional products require prior contracting officer approval.
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STATEMENT OF WORK 2026
GREAT TEXAS AIR SHOW
CHAIR, TABLE, TENT, & CANOPY RENTAL
02 May 2026 – 03 May 2026
1. Rental, Delivery and Set-up Services -- In support of the Joint Base San Antonio’s Great Texas Airshow, 02 May 2026-03 May 2026, various functions will have need of chairs, tables, tents, and canopies. The volume of items requires significant logistics for delivery, set-up, anchoring and tear down; hence this requirement is being contracted to a vendor.
2. Items to be provided are listed below with specific instructions for each category.
3. Chairs
3.1. 360 Chairs (White Resin Folding Chairs)
3.1.1. 100 of these chairs will be delivered and set up with the Air Show Events Team at two locations; 54 with the Group Operations Team across five locations; 106 with the Medical Response Team across seven locations; 40 to the Security Forces team across eleven locations; and 60 with the Gold Star / AFFF Family Support Team at one location. A diagram will be provided detailing each team’s drop off locations; chair placement must follow this guidance.
3.2. 658 Chairs (Poly Folding Chairs)
3.2.1. 200 of the poly folding chairs will be delivered to, and placed in front of, the Protocol VIP tent. 450 of the poly folding chairs will be delivered to, and placed underneath, the Protocol VIP tent. 8 of the poly folding chairs will be delivered and set up under the DV Parking and Check in tent. A diagram will be provided detailing each team’s drop off location; chair placement must follow this guidance.
4. Tables
4.1. 140 Tables (6ft Rectangular Banquet Tables)
4.1.1. 50 of these tables will be delivered to and set up for the Air Show Events team at two locations; 13 tables will be delivered to and set up for the Ground Ops team across five locations; 24 will be delivered to and set up for the Medical Response Team across seven locations; 4 will be delivered to and set up for the Protocol Team under the Protocol VIP tent; 39 tables will be delivered to and set up for the Security Forces team across eleven locations; and 10 with the Gold Star / AFFF Family Support Team at one location. A diagram will be provided detailing each team’s drop off location; table placement must follow this guidance.
4.2. 45 Tables (60” Circular Tables)
4.2.1. 45 of these tables will be delivered to, and set up for, the Protocol Team under the Protocol VIP tent. A diagram will be provided detailing the team’s drop off location; table placement must follow this guidance.
5. Tents
5.1. 1 Tent (200ft by 40ft Rectangular Tent)
5.1.1. The requested tent will be delivered to and set up for the Protocol Team at a single location. A diagram will be provided detailing the team’s drop off location; tent placement must follow this guidance.
6. Canopies
6.1. 6 Canopies (20ft Square Aluminum Frame Canopies)
6.1.1. The 5 canopies will be delivered to and set up for the Medical Response Team across five locations and 1 canopy will be delivered and set up outside of the Thunderbirds VIP tent. A diagram will be provided detailing the each set up location; canopy placement must follow this guidance.
6.2. 56 Canopies (10ft Square Aluminum Frame Canopies)
6.2.1. 3 of these canopies will be delivered and set up for the Air Show Events Team at a single location; 11 of these canopies will be delivered and set up for the Ground Operations Team across five locations; 1 of these canopies will be delivered and set up for the Protocol Team at one location; 1 of these canopies will be delivered and set up for the Medical Response Team at one location; 28 of these canopies will be delivered and set up for the Security Forces Team across eleven locations; and 12 of these canopies will be delivered and set up for the cooling stations at twelve separate locations. A diagram will be provided detailing the each set up location; canopy placement must follow this guidance.
7. Timeline: All tents, tables, chairs, and canopies will be delivered no sooner than Thursday, 30 April 2026, 0800 and must be set up by Friday, 01 May 2026, 1700. All tents, tables, and chairs must be picked on Sunday 03 May 2026 after 1700 and everything must be off the flightline before midnight. The contactor will set up tables and chairs once the tents have been erected as directed by the user.
8. Locations: This event will take place on Joint Base San Antonio Randolph on the flightline ramps; coordination for base access will be required as stated in the contractor access clause of this contract. A map of the event site will be provided. Portapotties will only be available on site the day of the event 02 May 2026 – 03 May 2026.
9. Communications: Contractor will be provided a government point of contact who will instruct the contractor on locations for delivery and set-up of the various items. This point of contact does not have the authority to commit the government to spend additional funds. There are no water sources near the event location. This point of contact will meet the contractor when they arrive to show them the ramp and answer any questions. Contractor vehicles will be allowed to drive up to the event site. The contractor must contact the event POC before driving on the event site. The POC will be provided once the contract is awarded.
10. On call POC: The contractor will provide an On-Call POC that is available to assist with in-scope needs. The contractor will be provided special access to the installation and will be sent a form to fill out for each individual and vehicle prior to the event to gain access to the installation. This person should remain within a reasonable commuting distance. If additional products are required/need to be replaced due to damage/unexpected circumstances, the contractor shall not agree to any changes without permission from the contracting officer (CO). Any changes to prices paid must be approved by CO. It is the intent of the government that all products are acquired through a single purchase order without modification. Do NOT include warranty/damage pricing in your quote.
File details come from the government source that posted it. Updated .