Attachment 3-Locations.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- FA301626Q6087
About this file
This is a location and logistics specification document for the Great Texas Air Show scheduled for May 2-3, 2026, at Joint Base San Antonio. The spreadsheet details the furniture and equipment requirements across 27 distinct functional areas, specifying the exact quantities and placement locations needed to support the event. The solicitation requires vendors to provide rental, delivery, and setup services for a total of 243 tables, 1,368 chairs, 1 tent, and 64 canopies distributed across various operational zones including air show events, ground operations, medical operations, protocol/VIP functions, security entry control points, and ancillary support areas.
Key location groups include the VIP tent area (49 tables, 658 chairs, requiring a 100' x 140' tent with specialized NICE chair seating), three medical aid stations (each requiring 20' x 20' canopies), multiple security checkpoint areas with 10' x 10' canopies in parking areas and access points, and volunteer/staging support in hangars 41 and 62. Specific canopy sizes are designated throughout: 20' x 20' for medical stations, mobile command center, Thunderbirds ancillary, and fire department locations, while 10' x 10' canopies are required for pedestrian search areas, entry control points, and cooling stations distributed across the base. The Request for Quotes deadline was extended to March 6, 2026, at 1:00 PM CST per Amendment 0001, which also incorporated revised specifications and questions and answers related to these location requirements.
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Text version
Sheet1
| Unit | Tables | Chairs | Tents | Canopies | Location |
| Air Show Events - STEM | 50 | 100 | 0 | 3 | Tables: 6' rectangular |
Location: Hanger 42&44 Air Show Events - School STEM 58 350 0 0 Tables: 48x 8' rectangular, 8x High Top Tables Location: Hanger 41
| Ground Ops - Main Info Booth | 2 | 8 | 0 | 2 | Location: NE side of S Ramp near main entrance |
| Ground Ops - Info Booth (PA) | 1 | 4 | 0 | 1 | Location: NW side of S. Ramp |
| Ground Ops - Info Booth | 1 | 4 | 0 | 1 | Location: W ramp near DoD ID card entrance |
| Ground Ops - Lost Child | 2 | 10 | 0 | 2 | Location: Near Kid Zone |
| Ground Ops - Volunteer Support Area | 7 | 28 | 0 | 5 | Location: Hanger 62 |
| Med Ops - Aid Station 1 | 3 | 12 | 0 | 1 | Requested Canopy Size: 20' x 20' |
| Med Ops - Aid Station 2 | 3 | 12 | 0 | 1 | Requested Canopy Size: 20' x 20' |
| Med Ops - Aid Station 3 | 3 | 12 | 0 | 1 | Requested Canopy Size: 20' x 20' |
| Med Ops - Aid Station 4 | 3 | 12 | 0 | 1 | Requested Canopy Size: 20' x 20' |
| Med Ops - Mobile Command Center | 2 | 8 | 0 | 1 | Location: STRAC Trailer |
Requested Canopy Size: 20' x 20'
| Med Ops - Staging Area | 8 | 40 | 0 | 0 | Location: Hanger 41 |
| Med Ops - Cooling Trailer | 2 | 10 | 0 | 1 | Location: TBD |
Requested Canopy Size: 20' x 20' Protocol VIP Tent 49 658 1 1 Tables: 4x 6' long, 45x 60" round Chairs: NICE Chairs, 200 placed in front of the tent and 8 used for check-in at DV tent and DV parking area. 450 used for guests under the tent.
VIP Tent: 100’ x 140’ Canopy: 10' x 10' SF - ECP - Public Parking 1 5 4 0 3 Location: Parking Area "A" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - Public Parking 2 5 4 0 3 Location: Parking Area "A" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - Public Parking 3 5 4 0 3 Location: Parking Area "A" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - Public Parking 4 5 4 0 3 Location: Parking Area "B" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - Public Parking 5 5 4 0 3 Location: Parking Area "B" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - Public Parking 6 5 4 0 3 Location: Parking Area "B" Pedestrian Search Area Requested Canopy Size: 10' x 10' SF - ECP - H40 4 6 0 4 Location: Main ECP Eastside of H40 Requested Canopy Size: 10' x 10' SF - ECP - Bus 2 5 0 3 Location: West Ramp Bus Drop between H58 & H61 Requested Canopy Size: 10' x 10'
| SF - ECP - VIP | 1 | 2 | 0 | 1 | Location: VIP West Ramp adj H58 |
| SF - ECP - Vendor | 1 | 2 | 0 | 1 | Location: Vendor ECP Golf Road/J Street West Intersection |
Requested Canopy Size: 10' x 10' SF - ECP - Flyer 1 1 0 1 Location: Flyer ECP northside H64 Requested Canopy Size: 10' x 10' Thunderbirds VIP Ancillary 0 0 0 1 Location: T-Bird Tent Requested Canopy Size: 20' x 20' Cooling Stations 0 0 0 12 Location: separated across the base Requested Canopy Size: 10' x 10'
| Gold Star / AFFF Family Seating | 10 | 60 | 0 | 0 | Location: Under West Ramp Aircraft Parking Structures |
| Fire Department | 0 | 0 | 0 | 2 | Location: 1x on each end of the West Runway |
Requested Canopy Size: 10' x 10'
TOTALS 243 1368 1 64
File details come from the government source that posted it. Updated .