Government Owned Contractor Operated AIRCRAFT/GROUND FUEL SERVICES - SOUTHWEST REGION AF CONUS

This is a Sources Sought Notice only. It seeks information from small business sources that can provide fuel management services at a Government-Owned Contractor-Operated (GOCO) retail fuel facilities at Cannon AFB, NM, Davis Monthan AFB, NM, Holloman AFB, AZ, and Luke AFB, AZ. The Government intends for multiple awards and a single award will be made for each of the aforementioned locations. Offerors may propose on any or all locations. This notice is issued for the purpose of market research in accordance with Federal Acquisitions Regulation (FAR) Part 10. This is not a Request for Proposal (RFP), a promise to issue an RFP or a promise by the Government to pay for information received in response to this notice or any subsequent announcement. This information is subject to modification and in no way binds the Government to award a contract. For reference purposes, the System for Award Management (SAM) notification is SPE60326R5X04.

Defense Logistics Agency (DLA) Energy, Bulk Petroleum Supply Chain Services, Domestic Storage and Services Division – FESAA seeks to identify potential qualified small businesses that can perform non-personal services to operate and maintain Government-Owned Contractor-Operated fuel facilities at Cannon AFB, NM, Davis Monthan AFB, NM, Holloman AFB, AZ, and Luke AFB, AZ. Interested firms should be able to provide all personnel, equipment, tools, materials, supplies, and supervision necessary to receive, store, issue, maintain quality, and account for petroleum products, as well as maintain the associated fuel facilities.

DLA Energy will award one firm-fixed price contract for a four-year base period of performance, a five-year option period, and an option to extend for no more than six-months. The awarded contract will be subject to FAR 52.222-41 “Services Contract Labor Standards”, Service Contract Act of 1965, to include Collective Bargaining Agreement. The North American Industry Classification System (NAICS) Code is 493190 (Other Warehousing and Storage) with a size standard of $36.5 million dollars.

The Government is interested in the following small business categories to respond to this notice: Small Businesses, 8(a) Businesses, Historically Underutilized Business Zone (HUBZone) Businesses, and Service- Disabled Veteran-Owned Small Businesses (SDVOSBs).

In responding to this notice, please provide the following:

1.  A company profile to include number of employees, office location(s), UEI/DUNS/CAGE Code number, and a statement regarding current business status. Please note that registration in System for Award Management (SAM)  and Wide Area Workflow (WAWF) is required for DLA Energy contractors.

2.  Capability of providing qualified and experienced personnel with appropriate clearances, if required.

3.  Past Performance:  Do you have past performance as a prime contractor or subcontractor on service contracts for similar fuels management requirements? If so, please provide the following information:

1. Contract Number
2. Name of Government Agency or Commercial Entity
3. Period of Performance
4. Dollar Value
5. Type of Contract (Fixed Price, Cost Reimbursement, etc.)
6. An explanation of services provided as they relate to GOCO fuels management
7. If your firm acted as a subcontractor or joint venture, name the prime contractor or other party, the specific work performed, and percentage
8. Address any past performance problems, and resolutions taken

4.  Do you anticipate any type of teaming arrangement for this requirement?  If yes, please address what kind of arrangement and what percentage of work, type(s) of service your company would perform. 

5.  Does your company have experience with Service Contract Act of 1965 covered contracts? Does your company have experience with Collective Bargaining Agreements (CBAs)? Please explain in detail any experience your company has had interacting with labor unions.

6. Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a five-year multiyear contract at one or more locations, in the event there are difficulties with invoice payments? Does your company have the financial capability to provide special purpose vehicles to meet the contract requirements for aviation and ground product services? Do you have an approved accounting system in place to adequately track expenditures? Please elaborate.

7. What realistic phase-in period would you require to commence performance with personnel, equipment, and materials?

8. Locations: Please identify specific sites for which you intend to submit an offer.

Responses are limited to not more than 15 pages.  The Government will use this information, in addition to other information obtained, to determine if this requirement will be procured as a small business set-aside.  Information provided to the Government in response to this notice is voluntary.  The Government will not pay for information received in response to this notice or any subsequent announcement related to this notice.  All responses to this Sources Sought Notice are to be submitted by 3:00pm EST, Fort Belvoir, VA on December 9, 2025.  Only responses submitted via email will be considered. Submit responses to the following email addresses:  Rochelle Adams at Rochelle.Adams@dla.mil and Gordon Braxton at Gordon.Braxton@dla.mil.