GOV Vehicle insurance Service
Closed Solicitation Posted
- Solicitation number
- 19BB2126R0004
- Agency
-
US Embassy Bridgetown
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 524128 Other Direct Insurance (except Life, Health, and Medical) Carriers
- Place of performance
- Bridgetown Barbados
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy Bridgetown (Department of State) is soliciting proposals for vehicle insurance services through Request for Proposals (RFP) number 19BB2126R0004. The solicitation seeks third-party liability insurance coverage for 49 U.S. Government-owned vehicles and one forklift located in Bridgetown, Barbados. Offerors must demonstrate technical qualifications with prior relevant experience, establish or commit to establishing a business presence in Barbados within 30 days of award, provide a permanent on-site representative, furnish monthly and semi-annual accident claim reports, maintain updated vehicle lists, and provide legal services for accident litigation. The contract will be awarded to the responsible company submitting the lowest acceptable offer based on initial proposals, with award determination made without discussions unless companies are in the competitive range. Proposals must be submitted electronically by May 15, 2026 at 10:00 a.m. local time in MS-Word, MS-Excel, or PDF format (maximum 30MB per file) to bridgetownprocurement@state.gov, and all offerors must be registered in the System for Award Management (SAM) at time of submission.
This solicitation carries no set-aside designation and does not identify any current contractor or incumbent. The contract is fixed-price with economic price adjustment provisions, structured as a 12-month base period with four option years available for a potential five-year total contract duration. Insurance coverage requirements include minimum Barbados dollar (BBD) $100,000 per occurrence for bodily injury and minimum BBD $50,000 per occurrence for property damage, with all premiums submitted in Barbados dollars and Value Added Tax shown as a separate line item. The place of performance is Bridgetown, Saint Michael, Barbados, where the contractor must manage all administrative costs, personnel, management, and overhead as part of the fixed premium. Offerors must submit Standard Form 33, proof of SAM registration, pricing for the base period and four option years, evidence of business presence, and a Certificate of Insurance along with their technical proposal.
Notice text
Dear Prospective Offeror:
Subject: Request for Proposals number 19BB2126R0004
Enclosed is a Request for Proposals (RFP) for Government vehicle insurance. If you would like to submit quotation, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Proposals are due onMay 15, 2026, at 10.00 a.m. No proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically tobridgetownprocurement@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-33
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely,
Contracting Officer
Aseebulla Niazi
Files
| File | Type | Posted |
|---|---|---|
| GOV Insuranace 19BB2126R0004.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| GOV Vehicle insurance Service | Pre-Solicitation |
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