GOV Insuranace 19BB2126R0004.pdf

PDF 1 MB Posted Apr 29, 2026

Attached to: GOV Vehicle insurance Service
Solicitation number: 19BB2126R0004
Issued by: Department of State US Embassy Bridgetown

About this file

Written by GovTribe AI · Apr 29, 2026

This is a Request for Proposals (RFP) issued by the U.S. Embassy Bridgetown for vehicle insurance services. The solicitation number is 19BB2126R0004, with a proposal deadline of May 15, 2026 at 10:00 a.m. local time. The contract is a fixed-price type with economic price adjustment provisions and will be awarded to the responsible company submitting the lowest acceptable offer based on initial proposals without discussions. The Embassy intends to award a single contract for a base period of 12 months with four option years available, for a potential total contract duration of five years.

The contractor must provide third-party liability insurance coverage for 49 U.S. Government-owned vehicles and one forklift located in Bridgetown, Barbados, including both bodily injury coverage (minimum BBD $100,000 per occurrence) and property damage coverage (minimum BBD $50,000 per occurrence). The insurance premiums must be submitted in Barbados dollars and include Value Added Tax (VAT) as a separate line item. The contractor is responsible for all administrative costs, personnel, management, and overhead as part of the fixed premium. Additional contractor requirements include providing a permanent on-site representative, furnishing monthly and semi-annual status reports on accident claims, maintaining an updated list of covered vehicles, providing legal services for accident litigation, and obtaining all necessary local licenses and permits. Offerors must be registered in the System for Award Management (SAM) at the time of proposal submission and must submit Standard Form 33, proof of SAM registration, pricing information for the base period and four option years, technical qualifications demonstrating prior relevant experience, evidence of an established business presence in Barbados or commitment to establish one within 30 days of award, and a Certificate of Insurance. The proposal submission requires three copies submitted electronically in MS-Word, MS-Excel, or PDF format (not exceeding 30MB per file) to bridgetownprocurement@state.gov.

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PAGE OF PAGESSOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700) 1 77

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

04/24/2026

6. REQUISITION/PURCHASE NUMBER

PR15965841

7. ISSUED BY CODE

AMERICAN EMBASSY BRIDGETOWN

Wildey Business Park, Willdey St Michael BB14006

BARBADOS

BB210 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 2 copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until 10:00 local time 05/15/2026

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

x A SOLICITATION/CONTRACT FORM 1 x I CONTRACT CLAUSES 35 x B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

x C DESCRIPTION/SPECS./WORK STATEMENT 23 x J LIST OF ATTACHMENTS 47 x D PACKAGING AND MARKING 26 PART IV - REPRESENTATIONS AND INSTRUCTIONS x E INSPECTION AND ACCEPTANCE 27 x F DELIVERIES OR PERFORMANCE 29 x K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 50

x G CONTRACT ADMINISTRATION DATA 31 x L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 71 x H SPECIAL CONTRACT REQUIREMENTS 33 x M EVALUATION FACTORS FOR AWARD 77

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

AMENDMENT NO. DATE AMENDMENT NO. DATE14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

CODE FACILITY

15A. NAME AND

ADDRESS

OF OFFER-

16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY CODE24. ADMINISTERED BY (If other than Item 7)

AMERICAN EMBASSY BRIDGETOWN

American Emb. Wildey Business Park, Wildey, ATTN: GSO/Procurement St Michael BB14006

BARBADOS

AMERICAN EMBASSY BRIDGETOWN

American Embassy P.O. Box 302, ATTN: Financial Management Office Bridgetown BB1100

BARBADOS

26. NAME OF CONTRACTING OFFICER (Type or print 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

B. TELEPHONE (NO COLLECT CALLS)10. FOR

INFORMATION

CALL:

A. NAME

Aseebulla Niazi AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

Bridgetownprocurement@state.gov

19BB2126R004

Aseebulla Niazi

246 227-4000

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SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. VEHICLE INSURANCE SERVICES

The Contractor shall provide insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in Bridgetown Barbados.

B.2 TYPE OF CONTRACT

This is a fixed price type contract with an economic price adjustment.

B.3. PRICES/PREMIUMS

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

B.3.2 Contractor’s premiums shall include all costs including personnel, administration, management, labor, transportation, overhead and profit. All premiums shall be in Barbados dollars.

B.3.3. Premiums - Base Period: The Contractor shall provide the services for the premiums shown below for the base period of the contract, starting on the start date in the Notice to Proceed and continuing for a period of 12 months.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF

2% PERSUANT TO 26 U.S.C. 5000C.

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B.3.3.1 Third Party Liability Insurance – Bodily Injury and Property Damages

Item No.

Model type Year Serial No. Plate

HP* Annual Premium

001 Range Rover Evoque 2015 SALVA2AG3FH075126 NA 2.0 002 Range Rover Evoque 2015 SALVA2AG1FH075139 NA 2.0 003 Mazda BT50 Pickup Truck 2016 MM6UR0YF1G0594780 NA 3.2 004 Toyota Prado 2016 JTEBU3FJ80K107134 NA 4.0 005 Forklift 2017 308FG-1864245 NA 2.2 006 Toyota RAV 4 2024 JTMZ43FV40D192614 NA 2.0 007 Toyota RAV 4 2024 JTMZ43FV60D190721 NA 2.0 008 Toyota RAV 4 Hybrid 2024 JTMDW3FV980D58788

NA 2.5

009 Toyota Prada 2021 JTEBR9FJ70K173873 NA 3.0 010 Toyota RAV 4 2015 JTMDW3FV50D592668 NA 2.0 011 Honda CR-V 2014 JHLRM4850EC200224 NA 2.4 012 Nissan X-Trail 2020 JN1TANT32LW002192 NA 2.0 013 Nissan X-trail 2020 JN1TANT32LW002185 NA 2.0 014 Honda CRV 2013 JHLRM4850DC200084 NA 2.4 015 Honda CRV 2013 JHLRM4850DC200085 NA 2.4 016 Honda CRV 2013 JHLRM4850DC200087 NA 2.4 017 Toyota RAV 4 2019 JTMB13FV50J011919 NA 2.5 018 Isuzu Dmax 2018 MPATFS85JJT000738 NA 3.0 019 Toyota Hiace Panel Van 2018 JTFHS02P600106385 NA 2.8 020 Nissan NV200 Cargo Panel EV 2018 VSKYAAME0U060222

NA 80.0

021 Toyota Hilux Pick-Up 2018 MR0KABCD401491767 NA 2.8 022 Honda Accord 2020 MRHCV1650KP060080 NA 1.5 023 Isuzu Truck 2016 JAAN1R75LG100301 NA 5.2 024 Isuzu Truck Diesel 2015 JAANMR85HF7100690 NA 3.0 025 Toyota Panel Van 2018 JTFHS02P100106097 NA 2.5 026 Toyota Hi-Ace 15-Seater 2018 JTFSS23P000175055 NA 2.5 027 Honda Accord 2017 MRHCR3650HP060001 NA 3.5 028 Toyota Hiace 2014 JTFHS02P400100598 NA 2.5 029 Nissan ENV200 Electric Van

80Kw

2014 VSKYAAME0U050436

NA 1.6

030 Mercedes-Benz 315 CDI Sprinter

2015 WDB9066352P186963 NA 1.2

031 Isuzu Dmax 2018 MPATFS85JJT000888 NA 3.0 032 Nissan Leaf EV 40KW 2018 SJNFAAZE1U00154 NA 110.0 033 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516946 NA 80.0

034 Nissan ENV200 Electric Van 2017 VSKYAAME0U516920 NA 80.0

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80KW

035 Toyota Hiace Van 2019 JTFPS22P300012536 NA 2.5 036 Mitsubishi Outlander 2018 JMAXDGG3WKZ0020

NA 2.4

037 Toyota Land Cruiser 2019 JTMHV0J904221746 NA 3.0 038 Toyota Hilux 2019 MROKA3CD701234847 NA 2.8 039 Toyota Prado 2019 JTBEH9FJ80K221741 NA 3.0 040 Toyota Hiace 2020 JTFEB9CP606018441 NA 2.8 041 Toyota Land Cruiser 2020 JTMHV01J504324792 NA 4.5 042 Toyota Prado 2016 JTEBH9FJ70K177182 NA 3.0 043 Nissan X-Trail 2017 JN1TANT32GW000135 NA 2.0 044 Nissan ENV200 2016 VSKTAAME0U051491

NA 1.5

045 Toyota HiLux 2012 MR0FZ29G401668441 NA 3.0 046 Toyota HiLux 2013 MR0FR22G000625800 NA 2.5 047 Kia Sorento 2014 KNAKU811SE5465095 NA 2.4 048 Toyota Prado 2022 JTEBR9FJ90K240814 NA 2.8 049 Toyota Hiace Van 2020 JTFEB9CP506008175 NA 2.8

VAT

Total Annual Premium Grand total Base period Premiums

*HP – Horsepower

B.4 Premiums option year One: The Contractor shall provide the services for the

B.4.1 Third Party Liability Insurance – Bodily Injury and Property Damages

Model type Year Serial No. Plate

HP* Annual Premium

101 Range Rover Evoque 2015 SALVA2AG3FH075126 NA 2.0 102 Range Rover Evoque 2015 SALVA2AG1FH075139 NA 2.0 103 Mazda BT50 Pickup Truck 2016 MM6UR0YF1G0594780 NA 3.2 104 Toyota Prado 2016 JTEBU3FJ80K107134 NA 4.0 105 Forklift 2017 308FG-1864245 NA 2.2 106 Toyota RAV 4 2024 JTMZ43FV40D192614 NA 2.0 107 Toyota RAV 4 2024 JTMZ43FV60D190721 NA 2.0 108 Toyota RAV 4 Hybrid 2024 JTMDW3FV980D58788

NA 2.5

109 Toyota Prada 2021 JTEBR9FJ70K173873 NA 3.0 110 Toyota RAV 4 2015 JTMDW3FV50D592668 NA 2.0 111 Honda CR-V 2014 JHLRM4850EC200224 NA 2.4 112 Nissan X-Trail 2020 JN1TANT32LW002192 NA 2.0 113 Nissan X-trail 2020 JN1TANT32LW002185 NA 2.0 114 Honda CRV 2013 JHLRM4850DC200084 NA 2.4

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115 Honda CRV 2013 JHLRM4850DC200085 NA 2.4 116 Honda CRV 2013 JHLRM4850DC200087 NA 2.4 117 Toyota RAV 4 2019 JTMB13FV50J011919 NA 2.5 118 Isuzu Dmax 2018 MPATFS85JJT000738 NA 3.0 119 Toyota Hiace Panel Van 2018 JTFHS02P600106385 NA 2.8 120 Nissan NV200 Cargo Panel EV 2018 VSKYAAME0U060222

NA 80.0

121 Toyota Hilux Pick-Up 2018 MR0KABCD401491767 NA 2.8 122 Honda Accord 2020 MRHCV1650KP060080 NA 1.5 123 Isuzu Truck 2016 JAAN1R75LG100301 NA 5.2 124 Isuzu Truck Diesel 2015 JAANMR85HF7100690 NA 3.0 125 Toyota Panel Van 2018 JTFHS02P100106097 NA 2.5 126 Toyota Hi-Ace 15-Seater 2018 JTFSS23P000175055 NA 2.5 127 Honda Accord 2017 MRHCR3650HP060001 NA 3.5 128 Toyota Hiace 2014 JTFHS02P400100598 NA 2.5 129 Nissan ENV200 Electric Van

80Kw

2014 VSKYAAME0U050436

NA 1.6

130 Mercedes-Benz 315 CDI Sprinter

2015 WDB9066352P186963 NA 1.2

131 Isuzu Dmax 2018 MPATFS85JJT000888 NA 3.0 132 Nissan Leaf EV 40KW 2018 SJNFAAZE1U00154 NA 110.0 133 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516946 NA 80.0

134 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516920 NA 80.0

135 Toyota Hiace Van 2019 JTFPS22P300012536 NA 2.5 136 Mitsubishi Outlander 2018 JMAXDGG3WKZ0020

NA 2.4

137 Toyota Land Cruiser 2019 JTMHV0J904221746 NA 3.0 138 Toyota Hilux 2019 MROKA3CD701234847 NA 2.8 139 Toyota Prado 2019 JTBEH9FJ80K221741 NA 3.0 140 Toyota Hiace 2020 JTFEB9CP606018441 NA 2.8 141 Toyota Land Cruiser 2020 JTMHV01J504324792 NA 4.5 142 Toyota Prado 2016 JTEBH9FJ70K177182 NA 3.0 143 Nissan X-Trail 2017 JN1TANT32GW000135 NA 2.0 144 Nissan ENV200 2016 VSKTAAME0U051491

NA 1.5

145 Toyota HiLux 2012 MR0FZ29G401668441 NA 3.0 146 Toyota HiLux 2013 MR0FR22G000625800 NA 2.5 147 Kia Sorento 2014 KNAKU811SE5465095 NA 2.4 148 Toyota Prado 2022 JTEBR9FJ90K240814 NA 2.8 149 Toyota Hiace Van 2020 JTFEB9CP506008175 NA 2.8

VAT

Total Annual Premium

Grand total option year one Premiums

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B.5 Premiums option year Two: The Contractor shall provide the services for the

B.5.1 Third Party Liability Insurance – Bodily Injury and Property Damages

Model type Year Serial No. Plate

HP* Annual Premium

201 Range Rover Evoque 2015 SALVA2AG3FH075126 NA 2.0 202 Range Rover Evoque 2015 SALVA2AG1FH075139 NA 2.0 203 Mazda BT50 Pickup Truck 2016 MM6UR0YF1G0594780 NA 3.2 204 Toyota Prado 2016 JTEBU3FJ80K107134 NA 4.0 205 Forklift 2017 308FG-1864245 NA 2.2 206 Toyota RAV 4 2024 JTMZ43FV40D192614 NA 2.0 207 Toyota RAV 4 2024 JTMZ43FV60D190721 NA 2.0 208 Toyota RAV 4 Hybrid 2024 JTMDW3FV980D58788

NA 2.5

209 Toyota Prada 2021 JTEBR9FJ70K173873 NA 3.0 210 Toyota RAV 4 2015 JTMDW3FV50D592668 NA 2.0 211 Honda CR-V 2014 JHLRM4850EC200224 NA 2.4 212 Nissan X-Trail 2020 JN1TANT32LW002192 NA 2.0 213 Nissan X-trail 2020 JN1TANT32LW002185 NA 2.0 214 Honda CRV 2013 JHLRM4850DC200084 NA 2.4 215 Honda CRV 2013 JHLRM4850DC200085 NA 2.4 216 Honda CRV 2013 JHLRM4850DC200087 NA 2.4 217 Toyota RAV 4 2019 JTMB13FV50J011919 NA 2.5 218 Isuzu Dmax 2018 MPATFS85JJT000738 NA 3.0 219 Toyota Hiace Panel Van 2018 JTFHS02P600106385 NA 2.8 220 Nissan NV200 Cargo Panel EV 2018 VSKYAAME0U060222

NA 80.0

221 Toyota Hilux Pick-Up 2018 MR0KABCD401491767 NA 2.8 222 Honda Accord 2020 MRHCV1650KP060080 NA 1.5 223 Isuzu Truck 2016 JAAN1R75LG100301 NA 5.2 224 Isuzu Truck Diesel 2015 JAANMR85HF7100690 NA 3.0 225 Toyota Panel Van 2018 JTFHS02P100106097 NA 2.5 226 Toyota Hi-Ace 15-Seater 2018 JTFSS23P000175055 NA 2.5 227 Honda Accord 2017 MRHCR3650HP060001 NA 3.5 228 Toyota Hiace 2014 JTFHS02P400100598 NA 2.5 229 Nissan ENV200 Electric Van

80Kw

2014 VSKYAAME0U050436

NA 1.6

230 Mercedes-Benz 315 CDI Sprinter

2015 WDB9066352P186963 NA 1.2

231 Isuzu Dmax 2018 MPATFS85JJT000888 NA 3.0 232 Nissan Leaf EV 40KW 2018 SJNFAAZE1U00154 NA 110.0 233 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516946 NA 80.0

234 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516920 NA 80.0

235 Toyota Hiace Van 2019 JTFPS22P300012536 NA 2.5

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236 Mitsubishi Outlander 2018 JMAXDGG3WKZ0020

NA 2.4

237 Toyota Land Cruiser 2019 JTMHV0J904221746 NA 3.0 238 Toyota Hilux 2019 MROKA3CD701234847 NA 2.8 239 Toyota Prado 2019 JTBEH9FJ80K221741 NA 3.0 240 Toyota Hiace 2020 JTFEB9CP606018441 NA 2.8 241 Toyota Land Cruiser 2020 JTMHV01J504324792 NA 4.5 242 Toyota Prado 2016 JTEBH9FJ70K177182 NA 3.0 243 Nissan X-Trail 2017 JN1TANT32GW000135 NA 2.0 244 Nissan ENV200 2016 VSKTAAME0U051491

NA 1.5

245 Toyota HiLux 2012 MR0FZ29G401668441 NA 3.0 246 Toyota HiLux 2013 MR0FR22G000625800 NA 2.5 247 Kia Sorento 2014 KNAKU811SE5465095 NA 2.4 248 Toyota Prado 2022 JTEBR9FJ90K240814 NA 2.8 249 Toyota Hiace Van 2020 JTFEB9CP506008175 NA 2.8

VAT

Total Annual Premium

Grand option year two Premiums

B.6 Premiums option year Three: The Contractor shall provide the services for the

B.6.1 Third Party Liability Insurance – Bodily Injury and Property Damages

Model type Year Serial No. Plate

HP* Annual Premium

301 Range Rover Evoque 2015 SALVA2AG3FH075126 NA 2.0 302 Range Rover Evoque 2015 SALVA2AG1FH075139 NA 2.0 303 Mazda BT50 Pickup Truck 2016 MM6UR0YF1G0594780 NA 3.2 304 Toyota Prado 2016 JTEBU3FJ80K107134 NA 4.0 305 Forklift 2017 308FG-1864245 NA 2.2 306 Toyota RAV 4 2024 JTMZ43FV40D192614 NA 2.0 307 Toyota RAV 4 2024 JTMZ43FV60D190721 NA 2.0 308 Toyota RAV 4 Hybrid 2024 JTMDW3FV980D58788

NA 2.5

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315 Honda CRV 2013 JHLRM4850DC200085 NA 2.4 316 Honda CRV 2013 JHLRM4850DC200087 NA 2.4 317 Toyota RAV 4 2019 JTMB13FV50J011919 NA 2.5 318 Isuzu Dmax 2018 MPATFS85JJT000738 NA 3.0 319 Toyota Hiace Panel Van 2018 JTFHS02P600106385 NA 2.8 320 Nissan NV200 Cargo Panel EV 2018 VSKYAAME0U060222

NA 80.0

321 Toyota Hilux Pick-Up 2018 MR0KABCD401491767 NA 2.8 322 Honda Accord 2020 MRHCV1650KP060080 NA 1.5 323 Isuzu Truck 2016 JAAN1R75LG100301 NA 5.2 324 Isuzu Truck Diesel 2015 JAANMR85HF7100690 NA 3.0 325 Toyota Panel Van 2018 JTFHS02P100106097 NA 2.5 326 Toyota Hi-Ace 15-Seater 2018 JTFSS23P000175055 NA 2.5 327 Honda Accord 2017 MRHCR3650HP060001 NA 3.5 328 Toyota Hiace 2014 JTFHS02P400100598 NA 2.5 329 Nissan ENV200 Electric Van

80Kw

2014 VSKYAAME0U050436

NA 1.6

330 Mercedes-Benz 315 CDI Sprinter

2015 WDB9066352P186963 NA 1.2

331 Isuzu Dmax 2018 MPATFS85JJT000888 NA 3.0 332 Nissan Leaf EV 40KW 2018 SJNFAAZE1U00154 NA 110.0 333 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516946 NA 80.0

334 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516920 NA 80.0

335 Toyota Hiace Van 2019 JTFPS22P300012536 NA 2.5 336 Mitsubishi Outlander 2018 JMAXDGG3WKZ0020

NA 2.4

337 Toyota Land Cruiser 2019 JTMHV0J904221746 NA 3.0 338 Toyota Hilux 2019 MROKA3CD701234847 NA 2.8 339 Toyota Prado 2019 JTBEH9FJ80K221741 NA 3.0 340 Toyota Hiace 2020 JTFEB9CP606018441 NA 2.8 341 Toyota Land Cruiser 2020 JTMHV01J504324792 NA 4.5 342 Toyota Prado 2016 JTEBH9FJ70K177182 NA 3.0 243 Nissan X-Trail 2017 JN1TANT32GW000135 NA 2.0 244 Nissan ENV200 2016 VSKTAAME0U051491

NA 1.5

VAT

Total Annual Premium

Grand total option year three Premiums *HP – Horsepower

B.7 Premiums option year Four: The Contractor shall provide the services for the

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B.7.1 Third Party Liability Insurance – Bodily Injury and Property Damages

Model type Year Serial No. Plate

HP* Annual Premium

NA 2.5

309 Toyota Prada 2021 JTEBR9FJ70K173873 NA 3.0 310 Toyota RAV 4 2015 JTMDW3FV50D592668 NA 2.0 311 Honda CR-V 2014 JHLRM4850EC200224 NA 2.4 312 Nissan X-Trail 2020 JN1TANT32LW002192 NA 2.0 313 Nissan X-trail 2020 JN1TANT32LW002185 NA 2.0 314 Honda CRV 2013 JHLRM4850DC200084 NA 2.4 315 Honda CRV 2013 JHLRM4850DC200085 NA 2.4 316 Honda CRV 2013 JHLRM4850DC200087 NA 2.4 317 Toyota RAV 4 2019 JTMB13FV50J011919 NA 2.5 318 Isuzu Dmax 2018 MPATFS85JJT000738 NA 3.0 319 Toyota Hiace Panel Van 2018 JTFHS02P600106385 NA 2.8 320 Nissan NV200 Cargo Panel EV 2018 VSKYAAME0U060222

NA 80.0

80Kw

2014 VSKYAAME0U050436

NA 1.6

330 Mercedes-Benz 315 CDI Sprinter

2015 WDB9066352P186963 NA 1.2

331 Isuzu Dmax 2018 MPATFS85JJT000888 NA 3.0 332 Nissan Leaf EV 40KW 2018 SJNFAAZE1U00154 NA 110.0 333 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516946 NA 80.0

334 Nissan ENV200 Electric Van

80KW

2017 VSKYAAME0U516920 NA 80.0

335 Toyota Hiace Van 2019 JTFPS22P300012536 NA 2.5 336 Mitsubishi Outlander 2018 JMAXDGG3WKZ0020

NA 2.4

337 Toyota Land Cruiser 2019 JTMHV0J904221746 NA 3.0 338 Toyota Hilux 2019 MROKA3CD701234847 NA 2.8 339 Toyota Prado 2019 JTBEH9FJ80K221741 NA 3.0

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340 Toyota Hiace 2020 JTFEB9CP606018441 NA 2.8 341 Toyota Land Cruiser 2020 JTMHV01J504324792 NA 4.5 342 Toyota Prado 2016 JTEBH9FJ70K177182 NA 3.0 243 Nissan X-Trail 2017 JN1TANT32GW000135 NA 2.0 244 Nissan ENV200 2016 VSKTAAME0U051491

NA 1.5

VAT

Total Annual Premium

Grand total option year Four Premiums

B.8 PARTIAL ANNUAL PREMIUMS

B.8.1 Semi-Annual Premiums. Payments shall be made semi-annually, as further addressed in G.2.4. The semi-annual premium shall be computed by dividing the annual premiums by twelve.

B.8.2 Premiums for Vehicles Added or Removed During Period of Performance

B.8.2.1 Monthly Premiums. Premiums for vehicles added or deleted shall be computed on a monthly basis. Monthly premiums shall be computed by dividing the annual premiums by twelve.

B.8.2.2 Vehicles and Type of Insurance Coverage Added.

Premiums for vehicles added to this contract or for which types of coverage are increased under this contract shall commence on the first day of the month in which the coverage is effective.

B.8.2.3 Vehicles and Type of Insurance Coverage Removed.

Premiums for vehicles removed from coverage under this contract or for which types of coverage are deleted from this contract shall be paid through the last day of the month in which the vehicle or coverage is dropped.

B.9 ADMINISTRATIVE RETENTION AMOUNTS

B.9.1 If the Contractor requests a price adjustment under B.6 below, the Contractor must present cost experience data that includes the retention amount. For purposes of any economic price adjustment, this retention amount is a fixed amount that is a part of the premium amounts in B.3. This retention amount will not be adjusted for any reason.

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The retention amount is part of the premium and may include, but not be limited to, such costs as overhead and general and administrative costs. It will also include any profit. Essentially, it includes all costs except the actual portion of the premium intended to fund claims paid.

B.9.2 sets forth the retention amounts per premium paid for each category of premium and for each period of performance.

NOTE TO OFFEROR - Fill in the fixed retention amounts for each period of performance and for each category of premium. This fixed amount must be expressed in the currency in which the premium amount is proposed. The fixed retention amount shall NOT be expressed in terms of a percentage of the premium.

B.9.3 Retention Amounts per separate premium paid for Third Party Liability Insurance

Period of Performance

Bodily Injury Property Damage

Base Period Option Year 1 Option Year 2 Option Year 3 Option Year 4

B.10 ECONOMIC PRICE ADJUSTMENT

B.10.1 Premiums may be adjusted upward or downward based on the experience rating of the Mission(s) covered by this contract. No adjustment will be allowed during the first 12 months of the contract. After such time, the Contractor or the Government may request an adjustment in premiums on an annual basis. Before any such adjustment is made, the Contractor agrees to provide the Government a balance sheet showing receipts (premiums received), payments (claims paid), the retention amount paid to the Contractor, and the difference between amounts received and paid. The Government reserves the right to have an independent third party review the balance sheet and make recommendations regarding the appropriateness of the requested adjustment. Any adjustment shall be subject to mutual agreement of the parties and shall result in a written modification to the contract. Any failure to reach agreement under this clause shall be subject to the procedures in the Disputes clause.

B.10.2 The rates may also be adjusted during the performance period of the contract as a result of laws enacted by the host Government, if such change in the laws has a direct impact on the cost to the Contractor to perform this contract at the contracted rate. In that event, the Contracting Officer may enter into negotiations with the

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Contractor to modify the contract to adjust the premium rate. The Contractor agrees to provide all documentation necessary to support any requested adjustment.

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SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1. GENERAL

C.1.1 The U.S. Embassy Bridgetown Barbados requires vehicle insurance coverage of all the U.S. Government official vehicles and forklift. The specific coverage under this contract is set forth in Section C and the Attachments in Section J.

C.1.2 Definitions

FMC - Financial Management Center or the paying office

COR - Contracting Officer's Representative.

GSO - General Services Officer in charge of the General Services Office at post. This officer is usually the Contracting Officer for this contract.

C.2. THIRD PARTY INSURANCE COVERAGE

The Contractor shall provide third party liability insurance coverage for all the vehicles and forklift listed in Section B. This insurance shall include:

Type of Coverage Minimum Required Amount

a. Bodily injuries (to include BBD $100,000.00 per occurrence passengers riding in the vehicle other than the driver)

b. Property damage BBD$50,000.00 per occurrence

C.3. OTHER CONTRACTOR REQUIREMENTS

C.3.1 Managerial and Administrative Support

C.3.1.1 The Contractor shall furnish all managerial and administrative support necessary to furnish the insurance under this contract.

C.3.1.2 The Contractor shall provide a representative for the daily administration of this contract. This representative will meet with the Contracting Officer’s Representative (COR) as needed. The representative shall hand carry original documents, such as accident reports, to the Contractor’s office so that claims are received with the legally stipulated time of 5 year. If the representative is absent, an alternate shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress.

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C.3.2 Legal Assistance

C.3.2.1 If, and to the extent, authorized in advance by the United

States Department of Justice and requested by the Contracting Officer, the Contractor shall provide legal services in case of any accidents that are brought into court involving vehicles covered by the Contractor’s policy. This service shall include adjudication and management of every case through final resolution, even if the insurance policy has expired before the time of final resolution. There shall be no additional charge for this service.

C.3.2.2 The Contractor shall inform the Contracting Officer immediately if third parties threaten legal action as a result of inability to settle any accident.

C.3.2.3 The fact that the Embassy enjoys diplomatic immunity shall not in itself be a sufficient reason for refusing to settle any insurance case.

C.3.2.4 The Contractor understands the publicity caused by undue delay may embarrass the United States Government. The Contractor must agree to take proper and discreet action to settle each accident on its merits.

C.4 REPORTS

C.4.1 Monthly. The Contractor shall submit an individual status report for every vehicle involved in an accident, whether the case is pending or resolved. These reports shall comply with Exhibit B. Each report shall cover information for the previous month.

C.4.2 Semi-Annual. The Contractor shall submit a report twice each year of all resolved cases explaining the circumstances and liability of the parties. This report shall cover the preceding six months.

C.4.3. List of Vehicles Covered. The Contractor shall update a complete list of all vehicles covered under this contract.

C.4.3.1 This list shall include, as a minimum, the following items:

• Serial number and brief description of vehicle

• Type(s) of coverage and annual premium for each type of coverage

C.4.3.2 The Contractor shall provide this list within ten (10) days of contract award. The Contractor shall update this list within ten (10) days of each contract modification that revises the vehicles to be insured.

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C.5 CHANGES IN VEHICLES REQUIRING COVERAGE OR CHANGES IN

TYPES OR AMOUNTS OF COVERAGE REQUIRED

C.5.1 Notification to Contractor. The Contracting Officer will notify the

Contractor by letter, each time there is a change in the vehicles covered under the contract or a change in the types of coverage for any vehicles. This letter will request pricing from the Contractor. The Contractor shall have five (5) days to propose premiums.

The Contracting Officer will normally modify the contract bilaterally within ten

(10) days of the notification, presuming the parties can reach agreement on the premiums.

Only the Contracting Officer is authorized to add or remove vehicles from coverage or modify the type of insurance coverage for a vehicle, under this contract. The Contractor shall not add or remove vehicles or revise the type of coverage for any vehicles under this contract without written notification from the Contracting Officer.

C.5.2 Contract Modification. The contract modification will include:

• the vehicles added, removed and/or vehicles for which type of insurance coverage is changed

• effective date of coverage

• annual premiums and insurance coverage the Contractor shall provide.

C.5.3 Addition or Removal of Vehicles Covered. The Contracting Officer may add or remove vehicles insured under this contract at any time, during any of the periods of performance, under this contract.

C.6 ELIGIBLE PARTICIPATING AGENCIES

The agencies eligible for the vehicle insurance services are:

C.6.1 U.S. Embassy Bridgetown Barbados C.6.2 Military Liaison Office C.6.3 Drug Enforcement Agency C.6.4 Internal Revenue Service C.6.5 Office of Regional Affairs C.6.6 Department of Justice C.6.7 Homeland Security Investigations

C.7 INSURANCE DECALS

The Contractor shall provide the stickers for all covered vehicles within ten (10) days of contract award or contract modification.

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SECTION D

PACKAGING AND MARKING

RESERVED

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SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all vehicle insurance services set forth in the performance work statement

(PWS)

C.1 thru C.7 All required services are performed and no more than one

(1) customer complaint is received per month

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

28 | P a g e appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services-Fixed Price (August 1996) if any of the services exceed the standard.

E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.242-15 STOP WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1 The performance period of this contract is from the start date listed in the Notice to Proceed and continuing for twelve months.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 DELIVERABLES

The Contractor shall delivery the following items under this contract:

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Description Quantity Delivery Date Deliver to:

C.5. List of Vehicles Covered 1 10 days after event Contracting described in C.5 Officer

C.6.1. Monthly Report 1 5th of each month COR

C.6.2. Semi-Annual Report 1 5th of each month COR

F.4 DELIVERABLE ADDRESSES

F.4.1 Reports to Contracting Officer. The Contractor shall deliver reports to the Contracting Officer at the following address:

U.S. Embassy Bridgetown Wildey Business Park

Wildey, St. Michael

F.4.2 Reports to Contracting Officer’s Representative (COR). The Contractor shall deliver reports to the Contracting Officer’s Representative at the following address:

U.S. Embassy Bridgetown Wildey Business Park Wildey, St. Michael

F.5 NOTICE TO PROCEED. At the time of contract award, the Government will also issue a Notice to Proceed. This Notice to Proceed will establish a start date for providing the insurance services required under this contract. The Government will give the Contractor a minimum of ten (10) days to start providing services, unless both parties agree to an earlier start date.

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SECTION G

CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE

(COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Motor-Pool dispatcher

G.2 SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit invoices in an original and 1 copy to the Contracting' Officer's Representative (COR) at the following address:

U.S. Embassy Bridgetown Wildey Business Park Wildey, St. Michael

G.2.2 A proper invoice shall comply with the requirements of Section I.1, FAR

52.232-25, “Prompt Payment”.

G.2.3 Payment. The Government will make all payments in Barbados dollars.

G.2.3.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

G.2.4 Timing of Payments. Payments under this contract will be made semi-annually in advance after either: (1) The date of receipt of a proper invoice in the designated payment office, or (2) the decal(s) sticker(s) and insurance policy(ies) on all vehicles are accepted by the Government, whichever is later.

G.3 CREDITS AND REFUNDS

In the event that premiums have previously been paid for a vehicle subsequently removed from coverage or for a vehicles on which the cost of coverage has been

32 | P a g e subsequently reduced, all or any part of any resulting overpayment shall, in the sole discretion of the Contracting Officer, be:

• Applied as a credit against additional payments owed to the Contractor under the applicable contract, or;

• Refunded by the Contractor to the U.S. Government by certified bank check made payable to the U.S. Treasury. The bank check shall be remitted to:

U.S. Embassy Bridgetown Wildey Business Park Wildey, St. Michael

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SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1. INSURANCE POLICY

H.1.1 The Contractor’s insurance policy is incorporated into this contract as Exhibit C of Section J.

H.1.2 The Contractor shall include an English translation of the original insurance policy without cost to the Government.

H.2 PERMITS

Without cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.3 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(c) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(d) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official

34 | P a g e authority or credentials; security violations; and organizing or participating in gambling in any form.

H.4 SECURITY

H.4.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees who will require entry onto Government premises. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.4.2 Time Requirements. Within five days after contract award, the Contractor shall submit the following information for clearance for the Contractor’s representative and alternate.

H.4.3 Required Information. The Contractor shall complete and application form for each employee. This application will be provided by the COR.

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SECTION I

CONTRACT CLAUSES

I.1. FEDERAL ACQUISITION REGULATION (FAR)(48 CFR CHAPTER 1)

CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF

FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY

(MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER

ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

(NOV 2023)

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

(JAN 2017)

52.204-9 PERSONAL VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

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52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-

TIER SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

(OCT 2018)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS (DEC 2014)

52.215-2 AUDIT AND RECORDS – NEGOTIATION (JUN 2020)

52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT

(OCT 1997)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR

PRICING DATA – MODIFICATIONS (JUN 2020)

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA –

MODIFICATIONS (JUN 2020)

52.215-14 INTEGRITY OF UNIT PRICES (Nov 2021)

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR

INFORMATION OTHER THAN COST OR PRICING DATA--

MODIFICATIONS (NOV 2021)

52.222-19 CHILD LABOR – COOPERATION WITH AUTHORITIES AND

REMEDIES (MAR 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2025)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PROCUREMENTS

(FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE

BASE ACT) (JUL 2014)

52.228-5 INSURANCE - WORK ON A GOVERNMENT

INSTALLATION (JAN 1997)

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52.232-1 PAYMENTS (APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

53.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM

FOR AWARD MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY EFT – OTHER THAN SAM (JULY 2013)

52.232-40 PROVIDING ACCLERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS (MAR 2023)

52.233-1 DISPUTES (MAY 2014), Alternate I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

(OCT 2004)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY (JUL 1995)

52.243-1 CHANGES - FIXED-PRICE (AUG 1987), ALTERNATE II

(APR 1984)

52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

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52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED-PRICE) (APR 2012)

52.249-4 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (SERVICES) (SHORT FORM) (APR 1984)

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)

(APR 1984)

52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

THE FOLLOWING ARE FEDERAL ACQUISITION REGULATION CLAUSE(S)

IS/ARE INCORPORATED IN FULL TEXT:

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 (years.

I.5 RESERVED

I.6 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION (FEB 2021)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means– https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim

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(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C.

5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C- 7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying. In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request. Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall– https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://www.irs.gov/w14 https://www.acquisition.gov/far/52.229-11#FAR_52_229_11

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(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C. 5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling.

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