Golf Cart Rental for Offutt AFB Airshow 2026
Closed Solicitation Posted
- Solicitation number
- FA460026Q0083
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 532284 Recreational Goods Rental
- Place of performance
- Offutt AFB, Nebraska 68113, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command seeks rental of 91 fuel-operated golf carts and utility vehicles to support the Offutt Air Force Base Airshow on August 8–9, 2026, with proposals due July 23, 2026 at 11:00 AM CDT. This procurement is set aside for small businesses.
Place of performance is Offutt Air Force Base, Nebraska. The first delivery of 24 vehicles (9 four-passenger carts, 11 two-passenger carts, and 4 utility vehicles with beds) is due no later than 0800 CDT on Thursday, August 6. The second delivery of 67 vehicles (6 six-passenger carts, 18 four-passenger carts, 32 two-passenger carts, and 11 utility vehicles with beds) is due no later than 0800 CDT on Friday, August 7. Equipment pickup is no earlier than 0800 CDT on Monday, August 10. The NAICS code is 532284, Recreational Goods Rental; PSC code is W023, Lease or Rental of Equipment—Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles.
The contractor must provide fully functional equipment in good working condition with sufficient fuel at delivery, maintain all equipment throughout the event, provide on-call maintenance support with one-hour response time, and replace non-functional vehicles. Technician support is required on-call Saturday, August 8, with maintenance available 1630–1830 hours; if repairs cannot be completed within two hours, vehicle replacement is required the following day. Semi-truck drivers and maintenance technicians require base access clearance and must provide name, date of birth, driver's license number, state of issue, citizenship, and organization for base access list entry. Four-passenger carts are acceptable substitutes for two-passenger models at no additional cost; flatbed carts with 500-pound weight capacity are required for cargo transport.
The solicitation incorporates FAR and DFARS clauses by reference and applies prevailing wage rates under the Service Contract Act. Offers must include a maximum 5-page plan describing how each golf cart specification matches the Statement of Work requirements. Prices must be held firm for 60 calendar days from the receipt deadline. Award will be made to the responsible offeror whose offer is most advantageous considering price and technical acceptability against Statement of Work requirements. Amendment 0002 (dated July 21) updated the Questions and Answers document addressing delivery logistics and vehicle specifications.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0002 - The purpose of this amendment is update the Question and Answer document - re-attached as Attachment 4 - Amendment 0002 - Question Answer - 7.21.26
Amendment 0001 - The purpose of this amendment is to add Attachment 4 - Amendment 0001 - Question Answer - 7.16.26
Instructions to Offerors—Commercial Products and Commercial Services
(a) Submission of offers. Submit offers to the Contracting Office at or before 23 July 2026 at 11:00 AM CDT. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(7) The offeror shall submit one copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation.
(8) The offeror shall submit, in no more than 5 pages, a plan describing how they will meet the requirements outlined in the Statement of Work (SOW). The plan shall include the specifications of the various golf carts requested to show how each matches the requirements outlined in the Statement of Work.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Explanations for Unsuccessful Quoters. The government will provide a brief explanation of the award decision that explains why the unsuccessful quoters was not selected in accordance with RFO 12.301(b). If an award notice is not posted to the GPE, the information required at RFO 5.301(c) will also be provided.
Update #2 ·
Amendment 0001 - The purpose of this amendment is to add Attachment 4 - Amendment 0001 - Question Answer - 7.16.26
Instructions to Offerors—Commercial Products and Commercial Services
(a) Submission of offers. Submit offers to the Contracting Office at or before 23 July 2026 at 11:00 AM CDT. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(7) The offeror shall submit one copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation.
(8) The offeror shall submit, in no more than 5 pages, a plan describing how they will meet the requirements outlined in the Statement of Work (SOW). The plan shall include the specifications of the various golf carts requested to show how each matches the requirements outlined in the Statement of Work.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Explanations for Unsuccessful Quoters. The government will provide a brief explanation of the award decision that explains why the unsuccessful quoters was not selected in accordance with RFO 12.301(b). If an award notice is not posted to the GPE, the information required at RFO 5.301(c) will also be provided.
Update #1 ·
Instructions to Offerors—Commercial Products and Commercial Services
(a) Submission of offers. Submit offers to the Contracting Office at or before 23 July 2026 at 11:00 AM CDT. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(7) The offeror shall submit one copy of the completed pricing in accordance with the CLIN structure on page 3 of this solicitation.
(8) The offeror shall submit, in no more than 5 pages, a plan describing how they will meet the requirements outlined in the Statement of Work (SOW). The plan shall include the specifications of the various golf carts requested to show how each matches the requirements outlined in the Statement of Work.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Explanations for Unsuccessful Quoters. The government will provide a brief explanation of the award decision that explains why the unsuccessful quoters was not selected in accordance with RFO 12.301(b). If an award notice is not posted to the GPE, the information required at RFO 5.301(c) will also be provided.
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