Golf Cart Maintenance

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6 seeks golf cart maintenance and repair services for the Hampton VA Medical Center, with proposals due October 22, 2026 at 10:00 a.m. Eastern Time. This procurement is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

Place of performance is Hampton, VA. The contractor must maintain a fleet of approximately 39 government-owned golf carts and utility vehicles (including Star EV, Polaris GEM, Gatormoto, Toro, MotoElectric, Icon, E-rides, Pilotcar, and Kubota models) in safe, serviceable operating condition. Services include scheduled preventive maintenance per manufacturer specifications, safety inspections, troubleshooting, authorized repairs, and comprehensive maintenance documentation. Services may be performed at the Hampton VAMC facility or at the contractor's off-site service facility, with vehicle pickup and drop-off coordination required.

The base period runs November 1, 2026 through October 31, 2027, with four one-year option periods extending through October 31, 2031. The contract uses a firm-fixed-price structure with three pricing line items per period: transportation services, preventive maintenance services, and repair/parts labor not to exceed $125,000 per period. Award will be made to the responsible quoter offering the lowest total evaluated price meeting all Performance Work Statement requirements, with technical acceptability as the gate. The NAICS code is 811198 (All Other Automotive Repair and Maintenance); PSC is J025 (Maint/Repair/Rebuild Of Equipment—Vehicular Equipment Components). Quotations must be submitted by email to francine.valverde@va.gov and must include signed SF 1449, pricing on company letterhead, representations and certifications, limitations on subcontracting certification (VAAR 852.219-75), and a technical narrative addressing personnel qualifications, preventive maintenance approach, repair procedures, service-call response capability, safety and facility compliance, and documentation procedures.