Generator Maintenance Service

The Department of Veterans Affairs Veterans Health Administration (VA) is seeking generator maintenance services for the Black Hills VA Health Care System through a solicitation (36C26325Q0796) using simplified acquisition procedures. The procurement will cover comprehensive maintenance and load testing for eleven generator systems located at Fort Meade and Hot Springs, South Dakota, with services to include semi-annual preventive maintenance, fluid testing, and annual load bank testing in compliance with NFPA 110 standards. Technical questions regarding the solicitation were due by 4:00 pm on 5/30/2025, with quotes required to be submitted electronically to Robert Bennett by 4:00 pm on 6/12/2025. Prospective contractors must be registered and current in both the System for Award Management (SAM.gov) and the Veteran Small Business Certification (VetCert) portal. While specific evaluation criteria were not explicitly detailed, the solicitation indicates that only responsible contractors will be considered.

The solicitation is a total Service-Disabled Veteran-Owned Small Business (SD/VOSB) set-aside under NAICS code 811210 with a size standard of $34.0 million. The contract will cover a base performance period from 8/31/2025 to 8/30/2026, with potential for four additional one-year option periods that could extend the contract to 8/30/2030. The VA anticipates making a single firm-fixed-price award for maintenance of six emergency generators at Fort Meade, four at Hot Springs, and one non-emergency generator. The generators are primarily Cummins models with capacities ranging from 16.8 kW to 750 kW, and the contract includes a $5,000 not-to-exceed line item for repairs beyond routine maintenance. The primary place of performance will be 50 Sheridan St, Fort Meade, SD 57741, with services also required at the Hot Springs facility.