Gate and Bollard Maintenance
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15JPSS21QSEPS00002
- Agency
-
Justice Management Division
Offices Boards and Divisions, Department of Justice
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Washington, District of Columbia 20530, United States
Notice details come from SAM.gov. Updated .
About this opportunity
This solicitation seeks maintenance services for security gates and bollards at two Department of Justice facilities in Washington, D.C. and Northeast D.C. The contractor must provide preventative maintenance, repairs, and a four-hour on-site response time using original equipment manufacturer parts for nine gate arms, three barrier sets, twenty-five bollards, three vehicle barriers, and photoelectric beam sensors. The base period of performance is one year with four one-year option periods. Quotes are due by August 16, 2021 and will be evaluated based on technical approach and cost.
This is a small business set-aside with a NAICS code of 561621, Security Systems Services (except Locksmiths), and size standard of $22.0M. The place of performance is Washington, D.C. and Northeast D.C. Pricing is requested for the base year and first option year to maintain the assets over a potential five-year period.
Notice text
4 versions
Update #4 · Latest ·
Gate and bollard maintenance, see attached RFQ.
The following questions were asked and answered:
Q: What is the required response time for emergency visits?
A: Two (2) hour response for all service calls.
Q: Are you looking to have emergency and repair costs built into the per monthly rates or will those be considered cost outside of preventive maintenance that require approved proposals?
A: We understand that weekend rates may differ or be higher, if this is the meaning behind emergency then yes, and should be built into the per monthly rate.
Q: On average, how many emergency calls do you submit per week, month, or year?
A: We expect a technician dispatched in the event that systems are inoperable or not fully functional within two (2) hours of service request.
Q: On the pricing sheet, there are areas for basic attic stock and misc. materials. Can you provide a set list of stock and materials that you require to be maintained?
A: We have never required stocked materials and parts. All parts needed have been replaced same day or next day. Local supply shops carrying materials.
Q: Are the PMs completed during normal business hours M-F or do they need to be done at night and weekends?
A: Normal busines hours, 8am to 5pm ET Monday through Friday.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
The following questions were asked and answered:
Q: The pricing format appears to be for fixed pricing on recurring preventive maintenance only, and does not provide a consistent means for offerors to determine pricing for unscheduled responses. How many emergency service calls should be assumed per month?
A: It is recommended that one (1) emergency call per month for 4 hours.
Q: Is there a labor hour and/or material cost limit before additional authorization is needed?
A: The RFQ is amended to add cost limitations, see the yellow highlighted text in the amended RFQ document at paragraph 2. PRICING.
Q: What mechanism is there for offerors to price out non-emergency repairs from items identified during preventive maintenance services?
A: No mechanism recommended.
Q: Should there be an hourly labor rate for non-emergency service calls or similar way for evaluators to compare offers beyond the basic scope of work for preventive maintenance?
A: This requirement has not changed from the previous two (2) base plus four (4) one-year option period contracts. DOJ will leave it to interested parties to determine how they will price these services in response to this RFQ.
Q: Paragraph 1, Scope of Work, of the RFQ requires on-site response within four (4) hours for repair calls, but the response to a question posted on sam.gov RFQ site states on-site response is required within two (2) hours of notification. Please clarify what timeline should be used when preparing the proposal
A: Due to the critical nature of these security countermeasures, a two (2) hour response is required unless specified by DOJ.
There are no other changes to this RFQ.
----------------------------------------------------------------------------------------------------------------------------------------------------------------
RFQ re-opened to dissolve the small business set-aside. See RFQ Amendment 2 attached.
Update #3 ·
Gate and bollard maintenance, see attached RFQ.
The following questions were asked and answered:
Q: What is the required response time for emergency visits?
A: Two (2) hour response for all service calls.
Q: Are you looking to have emergency and repair costs built into the per monthly rates or will those be considered cost outside of preventive maintenance that require approved proposals?
A: We understand that weekend rates may differ or be higher, if this is the meaning behind emergency then yes, and should be built into the per monthly rate.
Q: On average, how many emergency calls do you submit per week, month, or year?
A: We expect a technician dispatched in the event that systems are inoperable or not fully functional within two (2) hours of service request.
Q: On the pricing sheet, there are areas for basic attic stock and misc. materials. Can you provide a set list of stock and materials that you require to be maintained?
A: We have never required stocked materials and parts. All parts needed have been replaced same day or next day. Local supply shops carrying materials.
Q: Are the PMs completed during normal business hours M-F or do they need to be done at night and weekends?
A: Normal busines hours, 8am to 5pm ET Monday through Friday.
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------
The following questions were asked and answered:
Q: The pricing format appears to be for fixed pricing on recurring preventive maintenance only, and does not provide a consistent means for offerors to determine pricing for unscheduled responses. How many emergency service calls should be assumed per month?
A: It is recommended that one (1) emergency call per month for 4 hours.
Q: Is there a labor hour and/or material cost limit before additional authorization is needed?
A: The RFQ is amended to add cost limitations, see the yellow highlighted text in the amended RFQ document at paragraph 2. PRICING.
Q: What mechanism is there for offerors to price out non-emergency repairs from items identified during preventive maintenance services?
A: No mechanism recommended.
Q: Should there be an hourly labor rate for non-emergency service calls or similar way for evaluators to compare offers beyond the basic scope of work for preventive maintenance?
A: This requirement has not changed from the previous two (2) base plus four (4) one-year option period contracts. DOJ will leave it to interested parties to determine how they will price these services in response to this RFQ.
Q: Paragraph 1, Scope of Work, of the RFQ requires on-site response within four (4) hours for repair calls, but the response to a question posted on sam.gov RFQ site states on-site response is required within two (2) hours of notification. Please clarify what timeline should be used when preparing the proposal
A: Due to the critical nature of these security countermeasures, a two (2) hour response is required unless specified by DOJ.
There are no other changes to this RFQ.
Update #2 ·
Gate and bollard maintenance, see attached RFQ.
The following questions were asked and answered:
Q: What is the required response time for emergency visits?
A: Two (2) hour response for all service calls.
Q: Are you looking to have emergency and repair costs built into the per monthly rates or will those be considered cost outside of preventive maintenance that require approved proposals?
A: We understand that weekend rates may differ or be higher, if this is the meaning behind emergency then yes, and should be built into the per monthly rate.
Q: On average, how many emergency calls do you submit per week, month, or year?
A: We expect a technician dispatched in the event that systems are inoperable or not fully functional within two (2) hours of service request.
Q: On the pricing sheet, there are areas for basic attic stock and misc. materials. Can you provide a set list of stock and materials that you require to be maintained?
A: We have never required stocked materials and parts. All parts needed have been replaced same day or next day. Local supply shops carrying materials.
Q: Are the PMs completed during normal business hours M-F or do they need to be done at night and weekends?
A: Normal busines hours, 8am to 5pm ET Monday through Friday.
Update #1 ·
Gate and bollard maintenance, see attached RFQ.
Files
| File | Type | Posted |
|---|---|---|
| 15JPSS21QSEPS00002 Amendment 2.docx | DOCX document | |
| 15JPSS21QSEPS00002 Amendment 1.docx | DOCX document | |
| 15JPSS21QSEPS00002.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| gate and bollard maintenance | Award Notice | |
| This notice | Solicitation |
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| Opportunity | Agency | Set-aside | Responses due |
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| PGMB Security Gate | — | Total Small Business | |
| Security Gate Maintenance and Repair Services Aberdeen Test Center, Aberdeen Proving Ground, MD | ACC Aberdeen Proving Ground | No set-aside |
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