G1-PRARNG 1011 EN Yellow Ribbon Event (24 Jan 2026)
Closed Solicitation Posted
- Solicitation number
- W912LR26QA002
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Puerto Rico, United States
- Points of contact
-
- USPFO PR Purchasing & Contracting Office ng.prarng.purchasing-and-contracting.mbx@army.mil (787) 289-1400
- Argenies Gonzalez argenies.e.gonzalezgarcia.mil@army.mil (787) 289-1400
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking quotations for non-personal meeting venue and event services to support the 1011th Engineer Company's Yellow Ribbon Reintegration Program Post-Deployment Event scheduled for January 24, 2026. The procurement requires comprehensive one-day event services including conference room setup for 350 attendees, catering with hot buffet-style meals, youth activities accommodations, parking, and staff lodging at a location within 30-80 miles of Fort Buchanan, Puerto Rico. This is a Request for Quotation (RFQ) competed under FAR Part 13 Simplified Acquisition Procedures and FAR Part 12 Commercial Services, with award to be made based on initial responses without discussions, emphasizing the importance of submitting best pricing in the initial quote. All prospective offerors must be registered in the System for Award Management (SAM), possess a Commercial and Government Entity (CAGE) code, and provide their Unique Entity Identifier (UEI) number. The original solicitation number W912LR26QA002 was canceled by Amendment 0001 effective January 20, 2026, with no award to be made under that solicitation. The original due date for quotations was January 8, 2026, and the anticipated award date was January 12, 2026.
This procurement is designated as a Total Small Business set-aside, restricting competition to qualified small business entities. The event will be held at 11554 Ivy Bush Court, Reston, Virginia 20191, serving 350 soldiers and family members participating in post-deployment reintegration services covering finance, family readiness, VA benefits, mental health, and resilience training. The contract includes specific performance standards requiring 98% compliance for meeting package and food service requirements, with deliverables including a quality control plan, contract manager designation, and post-award conference minutes. The North American Industry Classification System (NAICS) code is 721110 (Hotels except Casino Hotels and Motels), with the Product/Service Code classified as V231 for lodging and hotel/motel services. No specific award value or budget range has been disclosed in the solicitation materials, and the procurement utilizes a firm-fixed price structure based on the detailed line items specified in the quoting table.
Notice text
2 versions
Update #2 · Latest ·
AMENDMENT 0001
The purpose of this amendment is to cancel Solicitation Number W912LR26QA002 in its entirety. No award will be made as a result of this solicitation and this solicitation is CANCELED. All other terms and conditions of the original solicitation remain unchanged.
(End of Amendment 0001)
This is a combined synopsis solicitation for commercial services prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Services. Any reference to the term "BID" in this solicitation is used synonymously with the word "QUOTE". Please see FAR 13.004-Legal effect of quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-10, DFARS & DFARS PGI Change 11/10/2025 and AFARS 2025-0711.
DESCRIPTION OF THE REQUIREMENT: The requirement is to provide Non-Personal Meeting Venue/Event Services for 1011th EN Co. Yellow Ribbon Reintegration Program Post-Deployment Event Services, as defined in this PWS.
The period of performance is one day on 24 January 2026.
The anticipated award date for this solicitation is 12 January 2026.
GENERAL INSTRUCTIONS TO QUOTERS:
The responses to this RFQ are intended to be considered, and award made without discussions. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their final response.
All prospective offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov to be considered for award.
All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website: https://piee.eb.mil.
The contracting office DOES NOT and will NOT respond to questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Offerors are responsible for meeting the requirements for the set-aside at the time of submission of quotes and award.
No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers/quotes.
SUBMISSION OF QUOTES:
Quoters shall respond to this RFQ on or before date and time specified in this solicitation notice (or as amended) and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:
PRARNG Purchasing & Contracting Mailbox: ng.prarng.purchasing-and-contracting.mbx@army.mil with copy to ATTN Contracting Officer: Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil; Rolando Perez, rolando.perez.9@us.af.mil
The Government needs to be able to open files/submissions. Use of online storage/cloud services or link to a similar repository may not be accessible through Government Information Systems. Files need to be in PDF unless otherwise specified.
Quoters are responsible for ensuring their submission and response to this solicitation is received by the date, time and address(es) specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered "late"
Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered "late" and MAY NOT BE CONSIDERED.
Quoters may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi).
The date and time for receipt of questions is 5 January 2026 at 3:00 pm to the address specified for submission of quotes.
If, after closing the solicitation, the Contracting Officer determines in the best of the Government, the Contracting Officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).
See 52.212-1 Addendum for tailored instructions
BASIS OF AWARD:
The basis of selection and award for this solicitation is to the lowest priced quote (PRICE ONLY) that conforms to the requirements and instructions described in the performance work statement and this solicitation. Your quote shall be accompanied by the information requested for this solicitation.
See 52.212-2 Addendum for specifics of evaluation for award
Notice on the Use of the Supplier Performance Risk System
Quoters are informed that the Government will consider information in the Supplier Performance Risk System (SPRS) assessment in accordance with DFARS Provision 252.204-7024, Notice on the Use of the Supplier Performance Risk System, as prescribed in DFARS 204.7604. This is not intended to be a separate evaluation factor but shall be considered for conditions under 252.204-7024 that may make a quoter ineligible for award during determination of responsibility.
**SEE 26QA001 Combined Synopsis-Solicitation (Continuation) FOR ADDITIONAL TERMS, CONDITIONS, PROVISIONS AND CLAUSES***
Update #1 ·
This is a combined synopsis solicitation for commercial services prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ) competed IAW FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Commercial Services. Any reference to the term "BID" in this solicitation is used synonymously with the word "QUOTE". Please see FAR 13.004-Legal effect of quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-10, DFARS & DFARS PGI Change 11/10/2025 and AFARS 2025-0711.
DESCRIPTION OF THE REQUIREMENT: The requirement is to provide Non-Personal Meeting Venue/Event Services for 1011th EN Co. Yellow Ribbon Reintegration Program Post-Deployment Event Services, as defined in this PWS.
The period of performance is one day on 24 January 2026.
The anticipated award date for this solicitation is 12 January 2026.
GENERAL INSTRUCTIONS TO QUOTERS:
The responses to this RFQ are intended to be considered, and award made without discussions. Since award will be based on initial responses, quoters are highly encouraged to quote their most advantageous pricing in their final response.
All prospective offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov to be considered for award.
All quoters must list Unique Entity Identifier (UEI) number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UEI number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make a quoter ineligible for award. Vendor must also be registered in Wide Area Workflow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website: https://piee.eb.mil.
The contracting office DOES NOT and will NOT respond to questions pertaining to SAM Registration and business classification (small vs. large), or procedures for becoming a Small Business or any of the applicable socio-economic classifications. Offerors are responsible for meeting the requirements for the set-aside at the time of submission of quotes and award.
No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The Government will not pay for costs incurred in the preparation of offers/quotes.
SUBMISSION OF QUOTES:
Quoters shall respond to this RFQ on or before date and time specified in this solicitation notice (or as amended) and must conform to the requirements specified in this RFQ and its attachments. Responses shall be submitted prior to the closing date and time identified above electronically via email to:
PRARNG Purchasing & Contracting Mailbox: ng.prarng.purchasing-and-contracting.mbx@army.mil with copy to ATTN Contracting Officer: Argenies Gonzalez, argenies.e.gonzalezgarcia.mil@army.mil; Rolando Perez, rolando.perez.9@us.af.mil
The Government needs to be able to open files/submissions. Use of online storage/cloud services or link to a similar repository may not be accessible through Government Information Systems. Files need to be in PDF unless otherwise specified.
Quoters are responsible for ensuring their submission and response to this solicitation is received by the date, time and address(es) specified. Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered "late"
Any quote, modification, or revision of a quote received after the exact time specified for receipt of quotes is considered "late" and MAY NOT BE CONSIDERED.
Quoters may submit questions regarding this solicitation to the Government Point of Contact pursuant to FAR 12.603(c)(2)(xvi).
The date and time for receipt of questions is 5 January 2026 at 3:00 pm to the address specified for submission of quotes.
If, after closing the solicitation, the Contracting Officer determines in the best of the Government, the Contracting Officer may request information on offers to ensure all aspects of the offer are clear and that the offeror understands the requirements as specified (see FAR 13.106-2(b)(3)(ii). This request will NOT be used to cure deficiencies or material omissions in a quote, materially alter the technical or cost elements of the quote, or otherwise revise the quote after solicitation period has closed. All quotes are final after close of solicitation in accordance with FAR 12.301(b)(1) and as prescribed in 52.212-1(f)(2)(ii).
See 52.212-1 Addendum for tailored instructions
BASIS OF AWARD:
The basis of selection and award for this solicitation is to the lowest priced quote (PRICE ONLY) that conforms to the requirements and instructions described in the performance work statement and this solicitation. Your quote shall be accompanied by the information requested for this solicitation.
See 52.212-2 Addendum for specifics of evaluation for award
Notice on the Use of the Supplier Performance Risk System
Quoters are informed that the Government will consider information in the Supplier Performance Risk System (SPRS) assessment in accordance with DFARS Provision 252.204-7024, Notice on the Use of the Supplier Performance Risk System, as prescribed in DFARS 204.7604. This is not intended to be a separate evaluation factor but shall be considered for conditions under 252.204-7024 that may make a quoter ineligible for award during determination of responsibility.
**SEE 26QA001 Combined Synopsis-Solicitation (Continuation) FOR ADDITIONAL TERMS, CONDITIONS, PROVISIONS AND CLAUSES***
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment W912LR26QA0020001 SF 30.pdf | ||
| PRARNG YRRP 1011th EN Co Post. PWS.pdf | ||
| 26QA002 Quoting Table.xlsx | XLSX spreadsheet | |
| SCA WD 2015-5707 Rev28 PR.pdf | ||
| 26QA001 Combined Synopsis-Solicitation (Continuation).pdf |
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