PRARNG YRRP 1011th EN Co Post. PWS.pdf

Ver. October 2022

Performance Work Statement (PWS) for

1011th EN Co.

Post-Deployment Event

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform 1011th EN Co. Yellow Ribbon Reintegration Program Post-Deployment Event

Services, as defined in this PWS.

1.1.1 Objectives: Give the Soldiers and families the tools and resources to have a successful

Mobilization and post the deployment. Provide a better understanding of the service provided by the G1 in the areas of finance, family readiness support, and others. Assets Service Members needs in any of the following: VA Service, scope of mental and spiritual need and resilience tools. Conduct exercise related to self-awareness, self-regulation, optimism, mental agility, strength, and Benefit to which they are eligible.

1.2 Background: Under, (FY 2008 National Defense Authorization Act, Public Law 110-181, Section 582); The Adjutant General’s Office has directed that the Families of Soldiers who deploy for 90 consecutive days be afforded the opportunity to attend the Post-Deployment

Seminar which is conducted by the Yellow Ribbon Reintegration Program. The purpose of the

Yellow Ribbon Post-Deployment Seminar is to give Soldiers’ and Family members the necessary tools to enable them to strengthen their Families Before & during the deployment cycle. It is designed to assist the Soldiers and their Families with preparation for the deployment, and communication issues. The seminar will be conducted in Spanish and will incorporate the services of Military Family Life Counselors and other agencies. The audience will be divided in groups: married, singles, parents, and children. Children will be receiving the same seminar adapted by ages.

1.3 Period of Performance (PoP): The Period of Performance shall be one day

(January 24, 2026).

1.4 General Information:

1.4.1 Place and Performance of Services: Location will be within an approximate radius of 30 to

80 miles from the location of the unit, which is at Ft. Buchanan PR. The contractor shall provide services between the hours of 1800hrs to 2100hrs of Friday 23 January 2026 for set up the rooms and from 0600hrers until 1700hrs of Saturday 24 January 2026 (day of the event). The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: None

1.4.2 Recognized Holidays: None

1.4.3 Quality Control (QC). The contractor shall develop and maintain an effective QC Plan

(QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary.

After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.5 Installation Access and Security Requirements. None

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Key Control: None

1.4.7 Special Qualifications: None

1.4.8 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO within 3 calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the

COR, (or the KO if a COR is not assigned), to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a

“contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e- mail) and dealings with Government or non-Government entities/ Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed. The contractor shall retrieve all identification media (including vehicle passes) from their employees who depart employment for any reason.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the

United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.11 Contractor Travel: Not authorized on this PWS.

1.4.12 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

AAR After Action Report

AFARS Army Federal Acquisition Regulation Supplement

ANG Army National Guard

AR Army Regulation

AUP Acceptable Use Policy

BBP Better Business Practice

CDM Concept Development Meeting

CFR Code of Federal Regulations

CM Contract Manager CNGB Chief National Guard Bureau

COMSEC Communications Security

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CUI Controlled Unclassified Information

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense

FAR Federal Acquisition Regulation

FTE Full Time Equivalent 5

HQDA Headquarter Department of Army IA Information Assurance

IT Information Technology

JFHQ Joint Forces Headquarters

KO Contracting Officer

LNO Liaison Officer

MOA Memorandum of Agreement

MPM Mid-Planning Meeting

MSR Monthly Status Report

NACI National Agency Check Inquires

NGB National Guard Bureau

NLT Not Later Than

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States

ODC Other Direct Costs OPSEC Operations Security

PII Protection of Personally Identifiable Information

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SME Subject Matter Experts

TAR Travel Authorization Request

TBD To be determined

TE Technical Exhibit

WAWF-RA Wide Area Workflow-Receipt and Acceptance

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: None

3.2 Materials: None

3.3 Equipment: Government provides Audio/Visual equipment for this event.

3.4 Services: None

3.5 Utilities: None

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The Contractor shall provide the meeting package, lodging, and food service as described in this PWS.

4.1 General: Except for those items specifically stated to be Government-Furnished in

Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Contractor Security Clearance: None

5.0 Requirements: The contractor shall:

Ver. October 2022 6

5.1 Meeting Package. The contractor shall provide three (3) conference room or training areas:

5.1.1 One (1) conference for the main training event for 350 attendees, one (1) conference room for child and youth activities with the capacity for up to 30 attendees per room, and one (1) conference as banquet room. (The Banquet Room can be the same as the Main Conference

Room).

5.1.2 Event location. For this event, if it is possible that the location be within an approximate radius of 30 to 80 miles from the location of the unit, which is at Ft. Buchanan PR.

5.1.3 Registration area. The contractor shall set up two (2) tables and four (4) chairs located at the front desk or near the training room for the registration processing.

5.2 Lodging: The contractor shall provide three (3) rooms for staff members. Staff members will pay separately from this contract.

5.3 Food Services. The contractor shall provide one (1) large banquet room to accommodate

350 individuals near the session rooms. (This Banquet Room can be the same as the Main

Conference Room).

5.3.1 Meal Services. The contractor shall provide breakfast, breaks and lunch to attendees on

January 24, 2026. All meal services packages must be hot buffet style. Contractor shall reference to Technical Exhibit #3 for meal service schedule.

5.4 Child and Youth Activities. The contractor shall provide one separate room for 30 dependents in ages between 6-17 years old. This service may not be needed if minimum requirements are not meet. (Minimum 5 Children).

5.4.1 Child and Youth Activities are subject to change depending on Service Member request.

5.5 Parking Service. The contractor shall provide 200 parking spaces. (if applicable) to attendees on January 24, 2026.

5.6 General Information.

5.6.1 The contractor must be able to make rearrangements to any increase or decrease for meals and lodgings requirements within 72 hours prior the event. Any changes or adjustment will be in coordination with the USPFO Contracting Officer.

5.6.2 Post Award Conference and Minute as scheduled prior to start contract. This communication is to clarify details regarding the event.

6.0 Applicable Publications: None:

6.1 Applicable Forms: None

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable Quality

Levels (AQL)

Surveillance Method /

By Whom

5.1

Meeting

Package

a. Conference rooms availability

b. Layout

c. Appropriate conference rooms

d. Reasonable space to walk without interrupting the activity.

98% Daily

5.3

Food

Services

a. Large banquet room

b. Banquet room close to the meeting rooms

c. Validate meal schedule

d. Meals Quality.

98% Daily

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title

Frequency Number of

Copies

Medium/

Format

Submit To

1.4.3 Quality

Control Plan

Provide within 5 calendar days after Contract

Award

1 Electronic

Submission

KO

1.4.8 Contract

Manager

Provide within 3 calendar days after Contract

Award

1 Electronic

Submission

COR

1.4.9 Identification

of Contractor

Employee

At all times during event

1 Electronic

Submission

COR

5.6.2 Post Award

conference and

Minute

As schedule prior to start contract

1 Electronic

Submission

KO

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM NAME ANNUAL ESTIMATED

QUANTITY

1 Breakfast 0730 -0820 hours 350

2 Break 1000 - 1020 hours 350

3 Lunch 1200 - 1300 hours 350

4 Break 1445 - 1500 hours 350