FY26 FCI Gilmer Freezer & Cooler Repair Parts
Closed Solicitation Posted
- Solicitation number
- 15B11926Q00000007
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 423740 Refrigeration Equipment and Supplies Merchant Wholesalers
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- Glenville, West Virginia 26351, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Correctional Institution (FCI) Gilmer, operated by the Department of Justice Bureau of Prisons, is soliciting quotes for freezer and cooler repair parts required for facility operations. The solicitation (Number 15B11926Q00000007) encompasses 17 line items of commercial repair components, including crimp coupling fittings in various sizes, crimp elbow fittings, analog panel mount thermometers, pipe fitting insulation, access valve caps, and copper tubing (ACR type). Award will be made on a firm fixed-price basis by line item to responsive and responsible vendors offering the best value to the Government, with past performance weighted approximately equal to price in the evaluation methodology. The solicitation incorporates FAR clauses addressing representations and certifications, whistleblower protections, equal opportunity, and Department of Justice security requirements. All offers must be received via email to j2hutchison@bop.gov no later than 4:00 p.m. Eastern Time on March 20, 2026, with completed SF 1449 forms and original signatures required for consideration.
This is a total small business set-aside under NAICS code 423740 (Refrigeration Equipment and Supplies Merchant Wholesalers) with a 500-employee size standard; no incumbent contractor information is provided. Quantities requested range from 5 to 300 units across the various line items, with all deliveries required to FCI Gilmer located in Glenville, West Virginia. No specific budget ceiling or award value is disclosed in the solicitation materials. Offerors must maintain active and current registration in the System for Award Management (SAM.gov) and submit quotations with offeror name and UEI number clearly displayed in the header section of all quote sheets. At time of award, the contractor must provide Safety Data Sheets for all hazardous materials to the facility's Safety Manager, and any awardees failing to meet RFQ requirements will be documented as past performance information that may be shared with other Bureau of Prison facilities.
Notice text
RE: 15B11926Q00000007
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Freezer & Cooler Repair Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 20, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| RFQ -15B11926Q00000007.pdf | ||
| Cover Letter.pdf |
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