Cover Letter.pdf
PDF 199 KB Posted
- Attached to
- FY26 FCI Gilmer Freezer & Cooler Repair Parts
- Solicitation number
- 15B11926Q00000007
About this file
This is a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons for Freezer & Cooler Repair Parts to be delivered to the Federal Correctional Institution in Gilmer, West Virginia. The solicitation number is 15B11926Q00000007, with a deadline of 4:00 p.m. on March 20, 2026. Offerors must submit quotations via email to j2hutchison@bop.gov; faxed bids and hand-carried quotes will not be accepted. All quotes must include completed SF 1449 forms with blocks 17a, 20, 30a, 30b, and 30c completed, along with attached quote sheets that display the offeror name and UEI number in the header. Original signatures are required on all submissions.
Award will be made by line item to responsive and responsible vendors whose offers provide the best value to the Government, with past performance weighted approximately equal to price in the evaluation. Offerors must ensure active and current registration in the System for Award Management (SAM.gov) prior to submission. The Government will consider factors including failure to deliver, non-compliance with specifications, and past performance deficiencies when making award decisions. Awardees failing to meet RFQ requirements will be documented as past performance information and may be shared with other Bureau of Prison facilities. Contact the Contracting Officer, Jessica Hutchison, at 304-626-2500, ext. 1082, with any questions.
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| File | Type | Posted |
|---|---|---|
| RFQ -15B11926Q00000007.pdf |
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Text version
March 11, 2026
RE: 15B11926Q00000007
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for Freezer & Cooler
Repair Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., March 20, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks
17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name
& UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted. SF1449 forms are required for consideration.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will
NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at
304-626-2500, ext. 1082.
Sincerely, Jessica Hutchison
Contracting Officer http://www.sam.gov/
File details come from the government source that posted it. Updated .