FY26 FCI gilmer elevator repair
Cancelled Solicitation Posted
- Solicitation number
- 15B11926Q00000002
- Agency
- Federal Correctional Institution Gilmer Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238290 Other Building Equipment Contractors
- Place of performance
- Glenville, West Virginia 26351, United States
- Points of contact
-
- Jessica Hutchison j2hutchison@bop.gov (304) 626-2500
- Melissa Johnston mxfrye@bop.gov (304) 626-2545
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Correctional Institution (FCI) Gilmer, operating under the Department of Justice Bureau of Prisons, is soliciting quotes for elevator repair services, including contracted labor, equipment, supplies, and materials. Offerors must bid on exact specified measurements and components as detailed in the Statement of Work, which includes replacement of MCE control systems, power unit motors, door operators, hanger rolls, cable wiring, and leveling systems. Key requirements include maintaining active System for Award Management (SAM) registration, completion of Standard Form 1449 with specific block requirements, and submission of original signatures on quote sheets with offeror name and UEI number. The government will evaluate proposals using a best-value approach, with past performance weighted approximately equal to price; awardees failing to meet RFQ requirements will be documented for future past performance consideration across Bureau of Prisons facilities. Critical dates include a mandatory onsite visit on January 28, 2026, at 1:00 PM EST and a quotation submission deadline of 4:00 PM on February 6, 2026, with quotes to be submitted via email to j2hutchison@bop.gov.
This solicitation is designated as a Total Small Business set-aside with no current incumbent identified. The solicitation does not specify an award value or budget range. The work will be performed in Glenville, West Virginia, with strict operational parameters including work hours limited to 7:00 AM to 3:00 PM Monday through Friday, excluding federal holidays. Contractors must comply with extensive security protocols and institutional guidelines, including coordination of material deliveries, use of designated secure storage areas, personal protective equipment requirements, and restrictions on electronic devices on-site. Any work outside standard hours must be scheduled five working days in advance, and contractors should anticipate potential delays due to institutional emergencies, inmate movements, or security screenings. Attendance at the January 28 onsite visit requires pre-approval of an NCIC criminal history background check submitted to the Contracting Officer prior to the facility visit.
Notice text
This solicitation package has been provided for your consideration. This RFQ is for Elevator Repair (Contracted Labor / Equipment / Supplies / Materials). Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., February 6, 2026.
An onsite visit will be conducted on January 28, 2026 @ 1:00pm / EST
Inquiries about site visit can be sent to TEJarvis@bop.gov / LHurley@bop.gov
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
Attachments
| File | Type | Posted |
|---|---|---|
| ON SITE VISIT INFORMATION SHEET.pdf | ||
| Cover Letter.pdf | ||
| Elevators Components Statement Of Work (SOW).pdf |
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