Elevators Components Statement Of Work (SOW).pdf

STATEMENT OF WORK

Repair & Replace Elevator Components

FCI Gilmer - B&F PROJECT 26Z1AR9

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), FCI Gilmer intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals required for replacing and repairing elevator components.

B. SCOPE OF WORK

The Contractor is required to supply, replace, and install the following components:

Non periptery MCE control

Power unit motor

Key activated fixtures, Best Key flat type

Car operating panel

GAL door operator

Hanger rolls

GAL Interlocks

GAL hoist door hangers

All new travel and hoist cable wiring

Car guide rollers replaced or repaired

Replace current leveling system with MCE leveling system

All electronics and electronic wiring

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the Contractor are 7:00 AM – 3:00 PM, Monday - Friday, excluding Federal holidays.

Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor or to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the

Contractor and coordinated with the COR for temporary storage.

Any construction related deliveries which are directly shipped to the Contractor can be received between the hours of 7:30 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery. The Contractor or his representative must be present to verify and accept the delivery.

Under no circumstances will FCI Gilmer or its staff be responsible for the acceptance of any Contractor or company deliveries. The Contractor shall be responsible for providing their own means of loading and unloading Contractor material or equipment.

The Contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The Contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the Contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the Contractor and the COR. All tools will be inventoried prior to entering the institution and will be inventoried back out to ensure accurate accountability when exiting the institution at the end of the workday.

D. Safety and Personal Protective Equipment:

All Contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition, with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Gilmer locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

E. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCI Gilmer.

The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed, as inmates wear these colors. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in designated areas.

This policy will be strictly enforced.