FY26 B&F FCI Gilmer Heating & Cooling Parts
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15B11926Q00000005
- Agency
-
Federal Correctional Institution Gilmer
Correctional Facilities, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- PSC
- 4120 Air Conditioning Equipment
- Place of performance
- Glenville, West Virginia 26351, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Correctional Institution (FCI) Gilmer, a component of the Department of Justice Bureau of Prisons, is issuing a Request for Quote (RFQ) for commercial heating and cooling parts and equipment to support facility operations. The solicitation requires three distinct line items: a 5-ton air handler and heat pump system for a classroom facility, a 3.5-ton three-phase heat pump system for a gymnasium, and a 3-ton three-phase heat pump system for an additional facility area, with all systems utilizing R454b refrigerant and 23 kW heaters. Qualified vendors must maintain active registration in the System for Award Management (SAM.gov) and submit completed Standard Form 1449 with original signatures via email to j2hutchison@bop.gov by 4:00 p.m. on February 27, 2026. Award decisions will be made on a line-item basis and evaluated based on price and delivery time or availability, with past performance—including history of on-time delivery, specification compliance, and quality—weighted approximately equal to price in the evaluation methodology. All offerors must demonstrate their ability to satisfy requirements concerning quantity, delivery dates, specifications, packaging, labeling, and invoicing procedures prior to submission.
This solicitation is designated as a Total Small Business set-aside, restricting competition to small business concerns as defined by the Small Business Administration, with a size standard of 10 employees under NAICS code 423730. No incumbent contractor or prior award history is referenced in the solicitation documents. The contract will use firm fixed pricing with payment via electronic funds transfer, though no specific budget range or total contract value is disclosed in the available materials. The three line items represent distinct heating and cooling systems for different facility areas at FCI Gilmer, with varying capacities ranging from 3-ton to 5-ton units. The place of performance is located in Glenville, West Virginia 26351, where the Federal Correctional Institution Gilmer operates, and all contracting inquiries should be directed to Contracting Officer Jessica Hutchison at 304-626-2500, extension 1082.
Notice text
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for FY26 B&F FCI Gilmer Heating & Cooling Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., February 27, 2026.
The following MUST be completed before your offer can be accepted: Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks 17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name & UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at 304-626-2500, ext. 1082.
Sincerely,
Jessica Hutchison
Contracting Officer
Files
| File | Type | Posted |
|---|---|---|
| RFQ 15B11926Q00000005.pdf | ||
| Cover Letter .pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| FY26 B&F FCI Gilmer Heating & Cooling Parts | Award Notice | |
| This notice | Solicitation |
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