Cover Letter .pdf
PDF 294 KB Posted
- Attached to
- FY26 B&F FCI Gilmer Heating & Cooling Parts
- Solicitation number
- 15B11926Q00000005
About this file
This is a Request for Quote (RFQ) from the Federal Bureau of Prisons for heating and cooling parts at the Federal Correctional Institution (FCI) Gilmer in Glenville, West Virginia. The solicitation number is 15B11926Q00000005, and quotes are due by 4:00 p.m. on February 27, 2026. Offerors must submit bids via email to j2hutchison@bop.gov with completed Standard Form 1449, including blocks 17a, 20, 30a, 30b, and 30c, along with attached quote sheets that contain the offeror name and UEI number in the header. Original signatures are required on all quotes. Active registration in the System for Award Management (SAM.gov) is mandatory, with offer submission constituting compliance with representations and certifications requirements.
Award will be made by line item to responsive and responsible vendors whose offers conform to the solicitation and provide best value to the Government. Past performance—including poor performance history, failure to deliver, and non-compliance with specifications—will be weighted approximately equal to price in the evaluation. Offerors must ensure they can satisfy all requirements regarding quantity, delivery dates, specifications, packaging, labeling, and invoicing procedures before submitting quotes. Non-compliant awardees will be documented as past performance information and shared with other Bureau of Prison facilities. Faxed bids and hand-carried quotes will not be accepted, and quotes received after the deadline will be processed per Federal Acquisition Regulation 52.212-1(f). The contracting officer is Jessica Hutchison, who can be reached at 304-626-2500, ext. 1082.
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| File | Type | Posted |
|---|---|---|
| RFQ 15B11926Q00000005.pdf |
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Text version
February 6, 2026
RE: 15B11926Q00000005
Dear Offeror:
This solicitation package has been provided for your consideration. This RFQ is for FY26 B&F
FCI Gilmer Heating & Cooling Parts. Please make sure that you are bidding on the exact measurements and components that are specified. This solicitation is due in the Contracting Office no later than 4:00 p.m., February 27, 2026.
The following MUST be completed before your offer can be accepted:
Representations and Certifications: Please ensure that your registration is active and up to date in the on-line System for Award Management. The link is www.sam.gov. Submission of your offer constitutes compliance.
Standard Form (SF) 1449 - Solicitation/Contract/Order for Commercial Items. Please complete blocks
17a, 20, 30a, 30b, and 30c of the SF 1449 and the attached quote sheets (Please include offeror name
& UEI number in header section of quote sheets). Please include your email address and UEI number in block 20. Original signatures are required on quotes submitted.
The Government shall award by line item to responsive/responsible vendor(s) whose offer, conforms to the solicitation, and are determined to provide the best value to the Government. Past Performance (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.) will be considered approximately equal in value to price. Award will be acceptance of your offer, therefore, ensure all requirements can be satisfied in terms of quantity required, delivery dates, specifications, packaging, labeling, and invoicing procedures, etc., prior to quoting on the item(s). All awardees that do not meet the requirements of the RFQ will be noted and utilized as Past Performance Information and the information may be shared with other Bureau of Prison facilities.
Quotations shall be submitted via email to j2hutchison@bop.gov. Faxed bids or hand carried quotes will
NOT be accepted.
Please do not submit quotes to any locations other than the one listed above. Quotes received after the deadline will be processed pursuant to Federal Acquisition Regulation 52.212-1(f).
Thank you for your interest and if you have any questions, please do not hesitate to contact me at
304-626-2500, ext. 1082.
Sincerely, Jessica Hutchison
Contracting Officer http://www.sam.gov/
File details come from the government source that posted it. Updated .