FY24 AC Repair for Server Rooms, Building 101, Camp Zama, Japan

Introduction: 

The U.S. Army Corps of Engineers, Japan District (POJ), is performing market research for a Design-Bid-Build (DBB) construction project for “FY24 AC Repair for Server Rooms, Building 101, Camp Zama, Japan”.  This announcement represents a market survey that is intended for planning purposes only. The purpose of this notice is to identify sources capable of performing this project and to receive responses from those firms to assist the Government's acquisition planning. This survey does not constitute a commitment by the Government for any follow-on announcements, solicitation, or award. This notice is NOT a solicitation. The Government will not pay for any information provided as a result of this market survey.

This market survey is intended for local sources only. Local sources are those sources physically located and licensed to conduct business in Japan. Firms interested and capable of performing this work are highly encouraged to submit a response (submission requirements are located within this notice).

We are committed to partnering with industry as much as we can throughout this process and therefore encourage all interested companies to respond to this sources sought notice.  Market research and industry feedback is an essential part of the acquisition process.  The information requested in this announcement will be used within USACE-JED to facilitate decision-making and will not be disclosed outside the agency. However, respondents submitting business information pursuant to this Sources Sought/RFI announcement should consult 41 C.F.R. parts 105-60 and other implementing regulations concerning the release of such information to third parties under the Freedom of Information Act (FOIA). All information submitted by respondents that they consider confidential and not releasable to third parties outside of USACE, and its employees, agents, consultants, and representatives, must be clearly and conspicuously marked.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All interested companies, including Joint Ventures, shall be registered in the SAM database in order to be eligible for award of Government contracts.  https://www.sam.gov

LOCAL SOURCES

This contract will be performed in its entirety in the country of Japan and is intended only for local sources. Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective offeror must be duly authorized to operate and conduct business in Japan and must fully comply with all applicable laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. In addition, prior to award of the contracts, offerors must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation. Construction license will be verified through the Government of Japan – Ministry of Land, Infrastructure, Transport, and Tourism (MILT) https://etsuran.mlit.go.jp/TAKKEN. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

PROJECT INFORMATION:

Project Title:FY24 AC Repair for Server Rooms

Project Location: Building 101, Camp Zama, Japan

Project NAICS Code: 236220 Commercial and Industrial Building Construction

Project PSC Code: Z2AA Repair or Alteration of Office Buildings

Project Magnitude:  Between ¥100,000,000 and ¥500,000,000 (Japanese YEN)

Anticipated Construction Performance Period:   Approximately 12 months.

Project Description:  

This project is the replacement and upgrade of the existing Liebert Computer Room Air Condition (CRAC) system in Building 101 includes a total of five (5) AC units, all refrigerant piping and water piping, air ducts, diffusers, electric utilities, and the removal of all refrigerants. One of the five AC units, room 106, has been removed. The CRAC system shall be designed to be independent of the Air Conditioning (ACR) system and maintain the room temperature and relative humidity when ACR units are powered off. Supply air to flow from the top of the from CRAC units and not into the subfloor.

Draft specifications and drawings are being provided for INFORMATIONAL PURPOSES ONLY and may change upon formal issuance of solicitation. 

Procurement Method:  

POJ intends to issue an Invitation for Bid (IFB) Solicitation. 

POJ anticipates a solicitation will be issued approximately January 2024 and award no later than June 2024.   However, this does not constitute a commitment by the Government.

Any solicitations pursued will be intended for local sources only.  Local sources are those sources physically located and authorized to perform construction work in Japan.

REQUESTED INFORMATION

Interested sources are requested to provide the following information via email to  Norman.Roldan.civ@usace.army.mil and Nakiba.S.Jackson.civ@usace.army.mil no later than, 10:00 a.m., 8 December 2023, Japan Standard Time.

1. Company Name, Address, Unique Entity ID Number, and CAGE code
2. Point of Contact (POC) Name and Email Address
3. Is your firm interested in this project?
4. If you are NOT interested, please provide a brief statement on the reasons why your firm is not interested.
5. Experience/Capabilities:  Describe your firm’s capability and experience relative to the work described.  Please provide at least one (1) comparable project your company has completed to the project(s) you are interested in (for government or commercial customers) completed in the past six (6) years.    
6. Request any comments/concerns related to the draft plans and specifications (i.e. long lead items, specialty equipment, Japan Industrial Standards/Japan Edited Specifications, anticipated period of performance) of this project that may affect or increase your interest.
7. Identify your current construction bonding capability Single Contract Amount and Aggregate Maximum Contract Amount, and name of Sureties.
8. Projections:

a. Based on the upcoming military construction projects and other known Government agency military construction projects that your company may be interested in, what factors would you consider in participating in the solicitation (example – location of project, size of project, timing of project, acquisition strategy)? 

b. Do you see any challenges or concerns with the upcoming projections?

9. Any other questions or concerns.