Fuel Distribution Systems
Closed Solicitation Posted
- Solicitation number
- 19UK5626Q0031
- Agency
-
US Embassy London
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 221112 Fossil Fuel Electric Power Generation
- PSC
- Z1AA Maintenance Of Office Buildings
- Place of performance
- London London, City of United Kingdom
- Points of contact
-
- Procurement Office procurement_box3@state.gov
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Embassy London seeks preventive maintenance services for the Fuel Distribution Systems facility at 33 Nine Elms Lane, SW11 7US, with quotes due by 5:00 PM BST on July 7, 2026. The procurement carries no set-aside, awards to the lowest priced, technically acceptable offeror on a firm fixed price basis, and may be awarded without discussion based on initial offer.
Place of performance is London, United Kingdom. The contractor must provide all managerial, administrative, and direct labor personnel, transportation, equipment, tools, repair parts, supplies, and materials. Work encompasses comprehensive annual preventive maintenance on storage tanks, fuel pump controllers, fuel management system panel controls, fuel oil polishing systems, field devices, and leak and level monitoring systems. Technicians must work Monday through Friday, 8:00 AM to 4:30 PM, and maintain on-site supplies of expendable parts including filters, belts, hoses, gaskets, chemicals, coolant, and grease. The contractor must obtain security clearances for personnel and comply with UK Health and Safety regulations.
The contract runs for a one-year base period with four optional one-year renewal periods. All quoted prices must include labor, materials, tools, equipment, insurance (minimum public liability of $5,000,000), overhead, profit, and VAT. Pricing must be submitted in GBP or USD. Payment terms are 30 days from invoice receipt. The NAICS code is 221112 (Fossil Fuel Electric Power Generation) and PSC is Z1AA (Maintenance of Office Buildings).
A mandatory site visit occurs on June 18, 2026 at 10:00 AM BST, with attendance confirmation required by June 15. Questions are due by June 22. All submissions and inquiries are directed to procurement_box3@state.gov.
Notice text
The U.S. Embassy London requires preventive maintenance services for the Fuel Distribution Systems at the U.S. Embassy London as per the attached Statement of Work and accompanying documents.The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform the work.
An award will be made to the lowest priced, technically acceptable offeror who is a responsible Contractor. The Government may award a Purchase Order / Contract based on an initial offer without discussion. Any awards made are firm fixed price type agreements and payments for services will be made after the services based on quantities and unit prices only to the extent specifically provided in the contract. Contractors should submit invoices for payment after full completion of the services. Payment is made by electronic funds transfer to contractor’s bank account.
There will be a site visit at the U.S. Embassy London on June 18th, 2026 at 10am BST. Please email procurement_box3@state.gov by COB June 15, 2026 to confirm attendance.
Any questions regarding this solicitation must be submitted to procurement_box3@state.gov by COB June 22, 2026.
Quotes are due by 5pm BST on July 7, 2026 and must be submitted via email to procurement_box3@state.gov with the subject "19UK5626Q0031 - Fuel Distribution ".
Files
| File | Type | Posted |
|---|---|---|
| QAs - Fuel Distribution - 19UK5626Q0031.pdf | ||
| 19UK5626Q0031 - SOW - Fuel Management.pdf | ||
| FAR Clauses FAC.pdf | ||
| SF 18 - 19UK5626Q0031.docx | DOCX document | |
| 19UK5626Q0031 - Attachment 1.pdf |
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