Fuel (Beale AFB Airshow 2025)
Closed Solicitation Posted
- Solicitation number
- FA468625Q0015
- Agency
-
Air Combat Command
Air Force, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 424720 Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
- PSC
- M2BB Husbanding Services—Fuel Services
- Place of performance
- Beale AFB, California 95903, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force Air Combat Command is seeking a fuel service contractor for the 2025 Beale Air & Space Expo at Beale Air Force Base in California. The solicitation, identified as FA468625Q0015, requires a contractor to deliver a minimum of 3,000 gallons of 100LL aviation fuel and provide on-site operational support for aircraft refueling during the event. The contract requires the vendor to deliver fuel between 0900 and 1600 on June 5, 2025, maintain a fuel truck and operator on the flightline until June 9, 2025, and remove any unspent fuel at no additional cost to the government. Evaluation will be based on technical acceptability and lowest price, with offers due by April 25, 2025, at 10:00 am PST. Questions from potential offerors were required to be submitted by April 18, 2024, to the designated contracting officers Teresa Perez and Lt. Joshua Sweat.
The solicitation is a 100% small business set-aside with a NAICS code of 424720 for Petroleum and Petroleum Products Merchant Wholesalers, targeting businesses with 200 or fewer employees. The performance period spans from June 5-9, 2025, with the contractor required to provide at least one licensed operator available during specific timeframes to support refueling operations. The government will only pay for fuel actually used, with the potential to increase fuel volume by up to 1,000 additional gallons beyond the base 3,000-gallon requirement. The place of performance is specifically the Beale AFB flightline in California, with strict requirements for fuel truck placement, operator availability, and detailed fuel dispersal logging. No specific award value was disclosed in the solicitation documents, and no incumbent contractor was identified in the provided materials.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0015 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 424720 Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals) and Size standards in number of employees 200.
(v). A list of line item number(s) and items, quantities, and units of measure is identified in Attachment 1 - FA468625Q0015 Prices/Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Fuel for the execution of the 2025 2-day Air & Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall deliver fuel to the 2025 Beale Airshow, assist aircraft in refueling, and remove unspent fuel at the conclusion of the period of performance. The government will only pay for actual fuel used. Unspent fuel will be removed at no cost to the government. The offeror shall provide all personnel, tools, materials, supervision and other items necessary for the services described in this Statement of Work (SOW). Deliver the fuel to Beale AFB flightline no earlier than 0900, and no later than 1600 on Thursday, June 5, 2025. The fuel truck and materials will remain on the flightline until depleted, the departure of the last off-station aircraft from Beale AFB, or 1700 on Monday, June 9, 2025, whichever occurs first. The offeror will ensure at least one (1) Operator is present and available to support fuel truck refueling operations on the flightline from 1600 to 1700 on Thursday, 5 June 2025, 1100 to 1500 on Friday, Saturday, and Sunday, 6-8 June 2025, and from 0800 until the aforementioned departure conditions are met on Monday, 9 June 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 2 - SOW - Fuel (Airshow 2025) FINAL_Dated8Apr25. Place of Contract Performance: Beale AFB, CA; Period of Performance: 5 Jun 2025 – 9 Jun 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in RFQ Attachment 1 - FA468625Q0015.
(x). Offerors shall include a completed copy of the provision at 52.212- 3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer, is identified in RFQ Attachment 1 - FA468625Q0015.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in is identified in RFQ Attachment 1 - FA468625Q0015 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Friday, 25 April 2025 at 10:00 am PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
Questions are due Friday, 18 April 2024 at 10:00 am PST to the POCs listed above.
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Q&A questions 1-2 are uploaded as of 17 April 2025 and titled is "Solicitation-QandA_Fuel(Airshow 2025)_17Apr25".
Update #1 ·
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.
(ii). FA468625Q0015 is issued as an RFQ.
(iii). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.
(iv). This will be solicited as a Set-Aside Status: 100% Small Business set-aside, with an associated NAICS code 424720 Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals) and Size standards in number of employees 200.
(v). A list of line item number(s) and items, quantities, and units of measure is identified in Attachment 1 - FA468625Q0015 Prices/Costs. Offerors shall return completed as part of quote submission.
(vi). This Requirement is to procure Fuel for the execution of the 2025 2-day Air & Space Expo, as defined in the associated Statement of Work (SOW) for Beale AFB (BAFB), CA. The offeror shall deliver fuel to the 2025 Beale Airshow, assist aircraft in refueling, and remove unspent fuel at the conclusion of the period of performance. The government will only pay for actual fuel used. Unspent fuel will be removed at no cost to the government. The offeror shall provide all personnel, tools, materials, supervision and other items necessary for the services described in this Statement of Work (SOW). Deliver the fuel to Beale AFB flightline no earlier than 0900, and no later than 1600 on Thursday, June 5, 2025. The fuel truck and materials will remain on the flightline until depleted, the departure of the last off-station aircraft from Beale AFB, or 1700 on Monday, June 9, 2025, whichever occurs first. The offeror will ensure at least one (1) Operator is present and available to support fuel truck refueling operations on the flightline from 1600 to 1700 on Thursday, 5 June 2025, 1100 to 1500 on Friday, Saturday, and Sunday, 6-8 June 2025, and from 0800 until the aforementioned departure conditions are met on Monday, 9 June 2025.
(vii). Date(s) and place(s) of delivery and acceptance and FOB point is identified in Attachment 2 - SOW - Fuel (Airshow 2025) FINAL_Dated8Apr25. Place of Contract Performance: Beale AFB, CA; Period of Performance: 5 Jun 2025 – 9 Jun 2025.
(viii). The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition.
(ix). The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition and the specific evaluation criteria to be included is identified in RFQ Attachment 1 - FA468625Q0015.
(x). Offerors shall include a completed copy of the provision at 52.212- 3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer, is identified in RFQ Attachment 1 - FA468625Q0015.
(xi). The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.
(xii). The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders Commercial Products and Commercial Services, applies to this acquisition and the additional FAR clauses cited in is identified in RFQ Attachment 1 - FA468625Q0015 are applicable to the acquisition.
(xiii). There are no additional contract requirement(s) or terms and conditions (such as contract financing arrangements or warranty requirements) necessary for this acquisition.
(xiv). The Defense Priorities and Allocations System (DPAS) and assigned rating is not applicable.
(xv). Offers are due Friday, 25 April 2025 at 10:00 am PST to the POCs listed below.
(xvi). The name and telephone number of the individual(s) to contact for information regarding the solicitation is Contracting Officer – Teresa Perez, teresa.perez.9@us.af.mil and Contract Specialist, Lt. Joshua Sweat, joshua.sweat.2@us.af.mil.
Questions are due Friday, 18 April 2024 at 10:00 am PST to the POCs listed above.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Fuel (Beale AFB Airshow 2025) | Pre-Solicitation | |
| Shuttle Buses Services f/ Beale AFB Airshow 2025 | Pre-Solicitation |
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