Attachment 2 - SOW - Fuel (Airshow 2025)FINAL_Dated8Apr25.pdf

STATEMENT OF WORK (SOW)

FOR AIRSHOW FUEL

BEALE AFB, CA

8 April 2025

1. SCOPE OF WORK:

The offeror shall deliver fuel to the 2025 Beale Airshow, assist aircraft in refueling, and remove unspent fuel at the conclusion of the period of performance. The government will only pay for actual fuel used. Unspent fuel will be removed at no cost to the government. The offeror shall provide all personnel, tools, materials, supervision and other items necessary for the services described in this Statement of Work (SOW).

2. LOCATION:

The offeror shall deliver the fuel to, and perform the services at Beale AFB flightline, CA 95903. Exact location TBD.

3. HOURS OF OPERATION & PERIOD OF PERFORMANCE:

The offeror shall deliver the fuel to Beale AFB flightline no earlier than 0900, and no later than 1600 on Thursday, June 5, 2025. The fuel truck and materials will remain on the flightline until depleted, the departure of the last off-station aircraft from Beale AFB, or 1700 on Monday, June 9, 2025, whichever occurs first. The offeror will ensure at least one (1) Operator is present and available to support fuel truck refueling operations on the flightline from 1600 to 1700 on Thursday, 5 June 2025, 1100 to 1500 on Friday, Saturday, and Sunday, 6-8 June 2025, and from 0800 until the aforementioned departure conditions are met on Monday, 9 June 2025.

4. DESCRIPTION OF FUEL SERVICES:

The offeror shall perform, provide, or possess the following services in support of this SOW:

a. Delivery of fuel truck on Thursday, June 6, 2025, to Beale AFB flightline with a minimum of 3000 gallons of 100LL AVGAS. The Government has the right to increase the quantity of 100LL by 100-gallon increments up to a maximum of an additional 1000 gallons No Later Than 2 June @ 1630.

b. The fuel truck must be rated to transport aviation fuel, registered, licensed, and properly marked in accordance with all local, state, and federal laws.

c. The fuel truck must be in satisfactory working order, not have any leaks, and be able to reliably conduct safe refueling operations for general aviation (GA) aircraft.

d. Refueling support Operator will be present during the hours of operation and period of performance to drive the fuel truck, monitor refueling operations, troubleshoot and repair and maintenance malfunctions, assist pilots/crews who request assistance in refueling operations, and keep a detailed fuel dispersal log.

e. The fuel dispersal log shall be maintained by the offeror’s onsite fuel truck refueling Operator and will record at a minimum the Date, Time, Tail Number, Aircraft Type, and Quantity of Fuel Dispensed for every fuel dispersal. The aircraft owner or his/her designated representative must print his/her name and sign next to each fuel dispersal for a valid log entry.

f. At the end of each day, before leaving Beale AFB, the fuel truck labor shall ensure that the fuel truck is safely stowed, parked in a location designated by the Air Operations Director, and the daily fuel dispersal log has been positively received by the Air Operations Director.

5. OFFEROR’S RESPONSIBILITY:

The offeror shall provide the 2025 Beale Airshow with the following:

a. The immediate reporting of any fire, spill, accident, or observations of unsafe behavior during the period of performance to Air Operations using the nearest working radio.

b. Upon request, full name and identification to the Air Operations Team for each individual entering the military installation for the purpose of background checks, base access, and flightline driving privileges. Note that convicted felons, undocumented persons, and persons with active warrants in the USA are often disqualified from entering Beale AFB and are not permitted to drive on the flightline.

c. Upon request, a list of vehicles/trailers intended to be brought onto base. All trailers and motor vehicles that enter Beale AFB shall be registered, licensed, and insured in accordance with local, state, and federal laws.

d. Offeror shall hold liability insurance for any contractor service brought to Beale AFB in accordance with AFMAN10-1004 (23 AUG 2018).

e. Before departing each day on Thursday-Sunday 5-8 June 2025, the offeror must ensure that:

1. The Air Operations Director is aware that refueling operations are complete for the day.

2. The fuel truck vehicle is parked in a location designated for POL truck storage.

3. At least one (1) tire of the fuel truck is chocked in order to prevent the accidental movement of the parked vehicle.

4. A legible copy of daily fuel dispersal log and the radio issued to the fuel truck operator is delivered to the Air Operations Director. A photograph is sufficient.

6. OFFEROR’S NON-RESPONSIBILITY:

The offeror shall NOT be responsible for the following:

a. The cleanup of any fuel spills not caused by the offeror or offeror’s onsite operator.

7. GOVERNMENT-FURNISHED PROPERTY AND SERVICES:

a. Provide an orientation of the flightline to the offeror and fuel truck operator on arrival to the Beale Airshow.

b. Upon request, provide a layout of the Airshow environment.

c. Provide flightline vehicle pass to the fuel truck.

d. Provide introduction to POL troops and will designate appropriate fuel truck’s daytime and overnight parking locations.

e. Provide radio with a fully recharged battery at the beginning of each day. Radio will be collected at the end of each day for accountability and to recharge the battery.

f. Provide one set of tire chocks for contracted fuel truck if not otherwise supplied by the offeror.

g. Provide access to lavatory facilities near flightline for 05-09 June 2025.

h. Provide overnight security to the flightline.

i. Access to hot ramp, hangars, and other restricted entry areas may require credentials. The Beale Airshow Team will work with the offeror to provide access credentials to onsite labor to all locations that restrict access appropriate for this

SOW.

j. Provide ample access to Beale Airshow’s Air Operations Team who shall, in good faith, make every effort to reasonably accommodate the Contractor’s specific requirements directly related to the success of the airshow.

8. SAFETY:

The contractor must have a safety and health plan for their employees. The contractor shall instruct each employee in the recognition and avoidance of unsafe conditions and regulations to his work environment to control or eliminate any hazards or other exposure to illness or injury.

9. SECURITY REQUIREMENTS:

All personnel employed by the offeror in the performance of this contract, or any representative of the offeror entering the military installation shall abide by all security instructions and directives of Beale AFB. Beale AFB will provide 24-hour security to all equipment. After hours, the flightline will be secured and patrolled. Once the flightline is secured, any after-hours requirement for access must be closely coordinated with the Beale AFB Airshow Team and Security Forces.

10. ACCIDENT/INCIDENT REPORTING AND INVESTIGATION:

The contractor shall record and report to the appointed government POC all available facts relating to each instance of accidental damage to government property or injury to either contractor or government personnel. The contractor shall secure the accident scene and wreckage until released by the accident investigative authority through the POC. If the Government elects to conduct an investigation of the incident the contractor shall cooperate fully and assist the government personnel until the investigation is completed.

11. NOTIFICATION OF ENVIRONMENTAL SPILLS:

In the event the contractor spills or releases any unpermitted substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department, the Contracting Officer (CO), and a member of the Beale Airshow Team. Radio communication will be the preferred mode of initial reporting, and a pre-programmed radio will be issued to the onsite fuel truck operator.

2. LOCATION: