Fuel and Fuel Cards for U. S. Embassy Baku Government Vehicles
Closed Solicitation Posted
- Solicitation number
- 19AJ2026Q0012
- Agency
-
US Embassy Baku
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 4572 Fuel Dealers
- PSC
- 9110 Fuels, Solid
- Place of performance
- Baku Baki AZ100 Azerbaijan
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, U.S. Embassy Baku, seeks fuel and fuel cards for embassy government vehicles, with quotations due August 14, 2026 at 6:00 PM Baku time. This is a Total Small Business set-aside.
Place of performance is Baku, Azerbaijan. The procurement is a firm fixed-price RFQ for 75–100 fuel cards and fuel supplies including premium gasoline, AI92 fuel, diesel, and electric vehicle charging services. The contract runs for a base year (September 19, 2026 through September 18, 2027) with two one-year options. Base year estimated quantities are 95,000 liters of premium fuel, 15,000 liters of AI92 fuel, 8,500 liters of diesel, and 15 hours of electric vehicle charging; the same quantities apply to each option year. The Government guarantees a minimum order of $20,000 per contract year with a maximum not-to-exceed of $120,000 per year. Value Added Tax is not applicable due to the Embassy's tax exemption certificate.
The contractor must issue new or replacement cards within one business day and provide secure account access for tracking usage and retrieving reports. Pricing is submitted on SF-1449, Block 23, with unit prices for each fuel type and service. The NAICS code is 4572, Fuel Dealers; PSC is 9110, Fuels, Solid. Award will be made to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions, though discussions may be held with companies in the competitive range if necessary. Offerors must be registered in SAM and submit proof of registration prior to quotation submission. Quotations must be submitted electronically to BAKUBIDBOX@STATE.GOV in MS-Word, MS-Excel, or Adobe PDF format with a maximum file size of 30 MB.
Notice text
Dear Prospective Quoter:
Subject: Request for Quotations number 19AJ2026Q0012
Enclosed is a Request for Quotations (RFQ) for Fuel and Fuel Cards for U.S. Embassy Baku Government Vehicles. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by August 14, 2026, on or before 6:00 pm Baku time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BAKUBIDBOX@STATE.GOV. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1449
2. Section I, Pricing
3. Section 5 Representations and Certifications
4. Additional information as required in Section 3
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Package 19AJ2026Q0012.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Fuel and Fuel Cards for the Vehicles of the U. S. Embassy Baku, Azerbaijan | Pre-Solicitation |
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