FSA OBBBA Texas Training

The U.S. Department of Agriculture, Farm Service Agency, seeks hotel and conference services in College Station, Texas for an employee training event accommodating approximately 360 participants, with quotations due July 29, 2026, and questions due July 22, 2026. This is an unrestricted full and open acquisition with no set-aside.

Place of performance is College Station, Texas. The hotel must provide lodging for 300 rooms on three nights (August 24–26) and 250 rooms on one night (August 27), with conference dates August 25–27, 2026. The single facility must house both lodging and conference operations; overflow lodging at one nearby affiliated hotel is acceptable if needed. The hotel must accommodate 360 attendees in a single meeting space (8 AM–5 PM daily) and provide audiovisual equipment including head table, podium, microphone, WiFi, power access with power strips, two floating microphones, and two presentation screens. Individual room rates are quoted but paid directly by government employees to the hotel post-award; the contract covers only meeting room rental and audiovisual services on a firm fixed-price basis.

NAICS code is 721110, Hotels and Motels; PSC is X1AB, Lease/Rental of Conference Space and Facilities. Small business size standard is $40 million. Quotations must include hotel facilities and amenities documentation, conference room layout with square footage, lodging rates certified compliant with Federal Per Diem rates for College Station, FEMA-approved hotel status or equivalent fire safety certification (single-station hard-wired smoke alarms and automatic fire sprinkler systems if four or more stories), separate line-item pricing, and (for event coordinators) a signed Hotel Intent Letter. Award is made to the lowest-priced, technically acceptable quotation. Prices must remain firm for 30 calendar days from receipt. Contact Marilyn MacTaggart, marilyn.mactaggart@usda.gov.