QUESTIONS AND ANSWERS 12FPC326Q0039.pdf
PDF 101 KB Posted
- Attached to
- FSA OBBBA Texas Training
- Solicitation number
- 12FPC326Q0039
About this file
This is a Questions and Answers document for FSA OBBBA Texas Training, a federal contract opportunity (Solicitation Number 12FPC326Q0039) located in College Station, TX. The document does not address specific products or services required, response dates, award dates, or pricing terms; rather, it clarifies requirements and acceptable proposal formats in response to vendor inquiries.
Key clarifications include: third-party submissions on behalf of hotels are acceptable; overflow lodging at a nearby affiliated hotel is permitted if a single facility cannot accommodate the full room block, with a maximum of one overflow facility allowed; the acquisition is Unrestricted-Full and Open (not a small business set-aside); refreshments and food are not required to be provided; the room block should reflect 300 rooms for nights one through three and 250 rooms for night four in intent letters; audiovisual services must be provided by the accommodating hotel, and separate AV contracts will not be considered; and the meeting room must be capable of holding 360 attendees in a single space rather than multiple adjacent rooms.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - SOW_FSA Program Training Itinerary_24-28Aug26.pdf | ||
| CSS_12FPC326Q0039_FSA Training TX.pdf |
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FSA OBBBA Texas Training College Station, TX
12FPC326Q0039
QUESTION AND ANSWERS
1. Q: Are you looking to contract directly with a hotel, or are 3rd parties able to make a submission on behalf of a hotel partner?
1. A: Yes, we will accept third party quote submissions for review.
2. Q: If a single hotel is unable to accommodate the entire room block, would the Government consider an overflow lodging arrangement at a nearby affiliated hotel, provided that all meeting space and training activities remain at the primary hotel?
2. A: Yes, overflow lodging arrangements at a nearby affiliated hotel will be acceptable. We request no more than one overflow lodging facility.
3. Q: The description states this acquisition is "Unrestricted - Full and Open," and SAM.gov shows no set-aside, but FAR 52.219-6, Notice of Total Small Business Set-Aside, is marked applicable. Please confirm whether this requirement is unrestricted or a total small business set-aside.
3. A: This is: Unrestricted- Full and Open.
4. Q: The SOW requires AM/PM breaks, but the Schedule of Items contains only CLIN 0001 (conference space) and CLIN 0002 (audiovisual). Should break refreshments be included in the CLIN 0001 price, or are they outside the scope of this contract?
4. A: The Government is not requesting refreshments or food to be provided.
5. Q: Appendix A shows the room block tapering (350/350/350/200 across the four nights), while the technical acceptability criteria reference an intent letter holding 360 rooms for August 24-28. Please confirm the room block quantities the intent letter should reflect.
5. A: CLARIFICATION: 300 ROOMS FOR NIGHTS 1, 2, and 3. & 250 ROOMS FOR NIGHT 4.
6. Q: Would the Government consider a proposal from an audiovisual company to provide AV production support for this event, or if all audiovisual services will be handled through the selected venue?
6. A: No, the AV needs to be provided by the accommodating hotel, a separate contract will not be considered.
7. Q: Meeting Room Configuration- The Statement of Work specifies classroom seating for approximately 360 attendees. Is the Government requiring a single meeting room to accommodate all participants, or would multiple adjacent meeting rooms with integrated audiovisual capabilities be acceptable?
7. A: No, the meeting room must be able to hold 360 attendees/trainees.
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