FPC alderson FY26 QTR1 dairy

August 4, 2025

(i)            This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii)           The solicitation number is 15B10126Q00000004. This solicitation is issued as a Request for Quote (RFQ). Please read it in its entirety.

(iii)         The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2024-06.

(iv)          This solicitation is being issued as total small business set-aside. The NAICS for this requirement is 311991 with a size standard of 700 employees. PSC 8910.

(v)           The following items are required

Various Subsistence items for the Federal Prison Camp, Alderson, West Virginia, as detailed in Attachment A – National Menu Specifications Quote Sheet.

(vi)          This solicitation will result in a single award of a firm-fixed price contract for dairy items.

(vii)        TERMS OF WEEKLY DELIVERY ARE F.O.B. DESTINATION BEGINNING OCTOBER 1, 2025, AND ENDING DECEMBER 31, 2025, BETWEEN THE HOURS OF 7:00 AM – 10:00 AM AND WILL RESUME 12:00 PM - 2:00 PM EASTERN STANDARD TIME(EST). NO DELIVERY ON HOLIDAY'S OR WEEKENDS.

Federal Prison Camp, Alderson

Glen Ray Road

Alderson, WV 24910

(viii)       FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (SEP 2023) applies to this acquisition. References to offer and offeror are hereby changed to quote and quoter respectively.

(ix)          Award will be made by trade-ff method to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable; and

(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor.

(x)           FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) must be submitted with quote.

(xi)          FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023), is applicable to this acquisition.

(xii)        FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024), to include the below, are applicable to this acquisition.

(b)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712) X (5) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

X (12) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note)

X (18) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

X (26) (i) 52.219-28, Post Award Small Business Program Re-representation (FEB 2024) (15 U.S.C. 632(a)(2)).

X (31) 52.222-3 Convict Labor (June 2003).

X (33) 52.222-21 Prohibition of Segregated Facilities (Apr 2015).

X (34) (i) 52.222-26 Equal Opportunity (Sept 2016) (E.O.11246).

X (36) 52.222-36 Equal Opportunities for Workers with Disabilities (JUN 2020) (29 U.S.C. 793)

X (39) (i) 52.222-50 Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

X (51) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury)

X (55) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

X (59) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (61) 52.232-36 Payment by Third Party (May 2014) (31 U.S.C.3332).

(c)

X (9) 52.226-6 Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(xiii)       The selected Quoter must comply with the additional contract terms and conditions, which are incorporated herein by reference: Provisions

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

Clauses

FAR 52.204-13 System for Award Management (Oct 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) FAR

52.232-18 Availability of Funds for the Next Fiscal Year. (APR 1984)

FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998) DOJ-02 – Contractor Privacy Requirements (JAN 2022)

DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency (OCT 2007)

The full text of the referenced FAR provisions and clauses may be accessed electronically at www.acquisition.gov/FAR or by contacting A. Tabor, PPS, by email to atabor@bop.gov (xiv) Not applicable to this solicitation.

(xv)         The completed solicitation package must be returned no later than 8:00 a.m. Eastern Daylight Time on August 18, 2025.

(xvi)        Vendors shall submit quotes in .pdf format to Ashley Tabor, Procurement and Property Specialist, by email to atabor@bop.gov ONLY. No fax, hand delivered, or mail-in quotes will be accepted. Quotes MUST be good for 30 calendar days after close.

Please ensure all information requested is included. Information will be posted to the General

Services Administration, Contract Opportunities: SAM.gov | Contract Opportunities. All future

information about this acquisition, including amendments, and cancellations will also be

distributed through this site. Interested parties are responsible for monitoring this site to ensure

they have the most up-to-date information about this solicitation.

***Question Submission: Interested quoters must submit any questions concerning the solicitation

at the earliest time possible to enable the Buyer (FPC Alderson) to respond. Questions must be

submitted by email only, atabor@bop.gov. No phone calls please.