Fort Riley LENEL Magnetic Card Reader System Services

The Department of the Army Materiel Command Mission and Installation Contracting Command Fort Hood is procuring comprehensive maintenance services for LENEL magnetic door locking systems across three buildings at Fort Riley, Kansas. The contractor must provide installation, maintenance, software updates, and support for electronic lock systems using LENEL OnGuard software, including nine secure electronic locks with PIN pads for Building 210, five locks for Building 253, and one additional storeroom lock. Critical requirements include responding to service calls within two hours of notification, providing monthly mechanical function checks, conducting system upgrades, and delivering onsite personnel training to ensure 100% operational compliance during normal business hours. The contract spans a base period plus three option years from September 15, 2025 to September 14, 2029, structured as a firm-fixed price arrangement. Proposals are due July 30, 2025, with evaluation focusing on the contractor's familiarity with LENEL systems and ability to meet the stringent service response requirements outlined in the Performance Work Statement.

This opportunity is designated as a Service-Disabled Veteran-Owned Small Business sole source procurement under NAICS code 561621 (Security Systems Services) with a size standard of $25,000,000. The solicitation documents reference a previous contract number W911RX-21-P-0024, suggesting there may be an existing relationship or incumbent contractor for these services. The contract includes comprehensive quality assurance surveillance plans with structured nonconformance reporting and requires contractor personnel to undergo background checks, obtain identification badges, and complete annual anti-terrorism training. Performance will occur at Fort Riley, Kansas, specifically at Buildings 210, 253, and 500, with the contractor responsible for maintaining access control systems that allow facility managers to monitor and control personnel access through timed operations and keypad code entry systems. The multi-year contract structure provides stability for ongoing maintenance operations while ensuring continuous system reliability for critical facility security functions.