Fort Riley LENEL Magnetic Card Reader System Services
Closed Pre-Solicitation Posted
- Solicitation number
- W911RX-25-Q-0037
- Agency
-
MICC Fort Hood
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Fort Riley, Kansas 66442, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army Materiel Command Mission and Installation Contracting Command at Fort Riley is seeking a small business to provide maintenance and update services for the LENEL Magnetic Lock System currently installed in three buildings with 26 locks. The primary objective is to secure a contractor capable of performing monthly system checks, installing software upgrades, and managing access control through a standalone desktop computer. Qualified vendors must be registered in the System for Award Management (SAM), carry NAICS code 561621 for Security Systems Services, and demonstrate specific experience with LENEL magnetic locking systems. Interested vendors are required to respond to the sources sought notice by June 20, 2025, providing detailed information about their capabilities and experience with similar systems. Critically, the government will only set aside the contract for small businesses if two or more qualified small businesses respond with sufficient information.
The contract is anticipated to be a Firm Fixed Price arrangement with a base year and three option years, specifically set aside for small businesses across various socioeconomic categories including 8(a) Business Development Program, Small Disadvantaged Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, and Women-Owned Small Business concerns. The contractor will be expected to support operational hours from 0900-1600 during regular work days and must be able to respond within a two-hour window for system failures. While specific budget details are not disclosed, the contract will cover comprehensive services including software upgrades, system maintenance, access control management, and annual user training. Vendors must note that substitute magnetic locking system experience will not be accepted, and only direct LENEL system experience will be considered valid. The solicitation emphasizes the need for a technician who can seamlessly integrate with the existing system at Fort Riley Garrison Headquarters.
Notice text
THIS IS A Sources Sought Notice ONLY. The U.S. Government desires to acquire services to maintain and update the LENEL Magnetic Lock System and monthly system checks and annual software services at Fort Riley, Kansas on a small business set-aside basis, provided 2 or more qualified small businesses respond to this sources sought notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small DisadvantageBusiness, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.
The Fort Riley Mission and Installation Contracting and Command (MICC) Office on behalf of the Fort Riley Garrison Commander's Office located on post is issuing this sources sought synopsis as a means of conducting market research to identify parties having interest in and the resources to support the requirement for a qualified LENEL Magnetic Lock System technician service provider which is currently in use at the Fort Riley Garrisons Headquarters building. The purpose is also to request information on experiences, abilities and competencies of potential offerors.
- Offerors must be able to demonstrate the ability to operate the LENEL magnetic locking system that is in operation currently at 3 buildings with 26 locks that are controlled through a Government provided standalone desk top computer.
- Offeror will be required to maintain and update the system as necessarywith appropriate LENEL software upgrades in addition to monthly system checks and annual software service.
- Offerors are required to support normal operational duty hours, 0900-1600, during regularly scheduled work days not holidays or weekends.
- Offerors must be currently registered in the System for AwardManagement (SAM) database as not being debarred.
- Offerors must carry NAICS code 561621 - Security Systems Services (exceptLocksmiths). This U.S. industry comprises establishments primarilyengaged in (1) selling security alarm systems, such as burglar and firealarms, along with installation, repair, or monitoring services or (2) remotemonitoring of electronic security alarm systems.
- The anticipated Firm Fixed Price contract is anticipated to be for a baseplus three (3) option years.
Substitute magnetic locking system experience will not be accepted asexperience with LENEL systems. State if your company has managed a task ofthis nature in terms of experience and scope of work. Please provide details,sufficient to demonstrate interest and capability; providing a synopsis of work experience analogous in scope to the requirement as described in this notice.
Interested vendors should fill out the attached sources sought PDF and return itto the Point of Contact listed below and in the extended description of this notice.
Primary POC Kevin Jones email: kevin.jones185.civ@mail.mil
Files
| File | Type | Posted |
|---|---|---|
| Source Sought-Magnetic Lock.pdf | ||
| MAGLOCK 2025 PWS.docx | DOCX document |
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